CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 16, 2022 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/10/2022 CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: National Eating Disorder Month. (Mayor Wayne M. Messam) Proclamation: American Heart Month. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of November 15, 2021 and Special and Regular Commission Meetings of January 26, 2022. Attachments: Commission Minutes 11-15-21 Special Commission Minutes - 1-26-22 Sherill Commission Minutes 01-26-22 2. Temp. Reso. #R7587 authorizing the City Manager to execute a Local Agency Program Agreement with the State of Florida Department of Transportation, providing financial assistance to the City for design services of Project FM # 437795.1 - Miramar Bike and Pedestrian Mobility Improvements. (City Engineer Salvador Zuniga) Attachments: R7587 Miramar Bike and Pedestrian Mobility Improvements with backup City of Miramar, FL Page 3 Printed on 2/10/2022 CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING 3. Temp. Reso. #R7573 awarding Invitation for Bid No. 22-003, entitled “PVC Membrane Pool Lining System” to Oliver’s Pool, Inc. for the replacement of the Historic Miramar pool liner, in an amount not-to-exceed $257,900. (Parks & Recreation Regional Park Manager Silvia Dominguez and Procurement Director Alicia Ayum) Attachments: R7573 PVC Membrane Pool Lining System with backup 4. Temp. Reso. #R7572 relating to Floodplain Management; adopting the State Floodplain Management Office’s Floodplain Management Performance Measures to help the City remain compliant with the National Flood Insurance Program and retain Community Rating System credit points. (Community Development Assistant Director Nixon Lebrun) Attachments: R7572 Floodplain Management Peformance Measures with backup End of Consent RESOLUTIONS 5. Temp. Reso. #R7574 approving appointments to various advisory boards. (City Clerk Denise A. Gibbs) Attachments: R7574 Board Appointments - backup 6. Temp. Reso. #R7579 authorizing the renewal of various insurance coverages for the City's Property and Casualty Insurance Program as part of the City's Comprehensive Risk Management Program, effective April 1, 2022; approving a projected premium cost of $3,508,402, not-to-exceed $3,520,000 including taxes and fees; declaring by four-fifths affirmative vote that applying the City's competitive procurement procedures to the insurance renewals is not in the City's best interest, thereby exempting the insurance renewals from the City's competitive procurement requirements; authorizing the Human Resources Director to negotiate lower premium amounts due under the insurance renewals . (Human Resources Director Randy Cross) Attachments: R7579 Property and Casualty Insurance Renewal 2022-2023 with backup City of Miramar, FL Page 4 Printed on 2/10/2022 CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING 7. Temp. Reso. #R7583 authorizing the purchase of vehicles for various departments, utilizing Florida Sheriff’s Association Bid Numbers FSA20-VEF14.01, FSA20-VEH18.0, FSA20-VEL28.0 for $2,657,387; Sourcewell Contract Number 101221-SCA for $426,019; and Broward County Sheriff’s Office RFP Number 18006AG for $379,956 for a total combined purchase amount of $3,463,362 for Fiscal Year 2022. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7583 FY22 Vehicles Purchases with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES 8. FIRST READING of Temp. Ord. #O1786 approving the first amendment of the Fiscal Year 2022 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Rafael Sanmiguel) SECOND READING SCHEDULED for March 1, 2022 Attachments: O1786 1st Reading FY22 1st Budget Amendment with backup 9. FIRST READING of Temp. Ord. #O1785 relating to Chapter 10 - Signs, of the Land Development Code; making findings; revising Section 1002 - Definitions, Section 1007 - Permanent Signs, Section 1008 - Temporary Signs, Section 1009 - Specifically Prohibited Signs, Section 1010 - Exempt Signs, and Section 1014 - Digital Billboards Off Premises Signage; providing for severability and interpretation; providing for inclusion in the Code; providing that Officials are authorized to take action; and providing for an effective date. (Community Development Director Eric Silva) SECOND READING SCHEDULED for March 1, 2022 Attachments: O1785 1st Reading - CC Signs Ord with backup City of Miramar, FL Page 5 Printed on 2/10/2022 CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING 10. FIRST READING of Temp. Ord. #O1783 relating to Comprehensive Planning; considering the annual review of the Capital Improvements Element of the adopted Comprehensive Plan of the City of Miramar in accordance with Section 163.3177(3)(b), Florida Statutes, and the related goals, objectives and policies of the City Comprehensive Plan; more specifically by updating the five-year schedule of Capital Improvements found in Table 6.1 to reflect the five-year plan expenditure projection of the newly adopted Capital Improvement Program for Fiscal Years 2022 to 2026; making findings; providing for adoption; providing for the deletion of the Capital Improvements Schedule for Fiscal Years 2021 to 2025; providing for the insertion of the Capital Improvements Schedule for Fiscal Years 2022 to 2026; providing for severability; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Community Development Assistant Director Nixon Lebrun) SECOND READING SCHEDULED for March 1, 2022 Attachments: O1783 1st Reading FY 2022 Annual Review Capital Improvements Element with backup City of Miramar, FL Page 6 Printed on 2/10/2022 CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING 11. FIRST READING of Temp. Ord. #O1784 amending Chapter 15, Article V, of the City Code of the City of Miramar governing the General Employee Pension Plan and Article VI of the City Code governing the Management Pension Plan; merging the Management Plan into the Consolidated Plan; amending Plan definitions in Section 15-261 to create the City of Miramar Consolidated Retirement Plan and Trust Fund; amending conditions of eligibility in Section 15-262; amending Section 15-265 to close the former Management Plan to new employees; amending Section 15-271 to delete outdated language; amending Section 15-286 to provide for a nine member Board of Trustees; amending Section 15-287 to provide for four year terms of office; amending Section 15-290 to provide that five votes shall be necessary for a decision; amending Section 15-312 to delete obsolete language; amending Section 15-337 to delete the six month limitation on repaying withdrawn member contributions; amending Section 15-341 based on new plan definitions; creating a new Division 5 (Sections 15-342 to 15-347) to restate Management Plan Benefits within the Consolidated Plan, close the Management Plan and transfer assets to the Consolidated Plan; deleting former Management Plan Sections 15-350 through 15-361; providing for severability; providing for codification; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for March 1, 2022 Attachments: O1784 -1st Reading Management Plan into the Consolidated Plan with backup OTHER BUSINESS Reports and Comments: Commission Reports: 12. Temp. Reso. #R7578 urging Florida Governor Ron Desantis and the Florida Legislature to enact the Creating a Respectful and Open World for Natural Hair Act (“Crown Act”) to prohibit discrimination based on hairstyle. (Commissioner Alexandra P. Davis) Attachments: R7578 urging Governor Desantis and the Florida Legislature to Enact the CROWN Act City of Miramar, FL Page 7 Printed on 2/10/2022 CITY COMMISSION REGULAR Meeting Agenda February 16, 2022 MEETING 13. Temp. Reso. #R7564 approving the creation of a parental leave policy for City employees that provides 12-weeks of paid leave for employees that take approved Family Medical Leave Act Time Off; authorizing the Human Resources Director to make the necessary adjustments to the City’s Family Medical Leave Act Policy and related documents. (Requested by Commissioner Alexandra P. Davis) (Human Resources Director Randy Cross) Attachments: R7564 Parental Leave City Attorney Reports: City Manager Reports: ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, March 1, 2022 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 2/10/2022