CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, September 7, 2022 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda September 7, 2022 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/6/2022 CITY COMMISSION REGULAR Meeting Agenda September 7, 2022 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Everglades High School Army JROTC Boys and Girls Academic Team Cadets Day. (Mayor Wayne M. Messam) Proclamation: National Senior Center Month. (Mayor Wayne M. Messam) Presentation: Radio Signal Challenges in Miramar Schools. (Police Chief Leonard Burgess) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special and Regular Commission Meetings of August 17, 2022. Attachments: 8-17-22 - Special Commission Meeting Minutes 08-17-22 Regular Commission Meeting Minutes 2. Temp. Reso. #R7689 approving Contract Amendment Number 3 to the Architectural/Engineering Services Agreement for Historic Miramar Areawide Drainage Improvement - Phase IV Project with Craven Thompson and Associates, Inc., in the amount of $589,570, for the provision of additional professional construction management services for the Historic Miramar Drainage Improvements - Phase IV Project. (Public Works Director Anthony Collins and Procurement Director Alicia Ayum) Attachments: R7689 Craven Thompson CEI Services for HMI Phase IV with backup City of Miramar, FL Page 3 Printed on 9/6/2022 CITY COMMISSION REGULAR Meeting Agenda September 7, 2022 MEETING 3. Temp. Reso. #R7698 authorizing the City Manager to execute the Byrne Justice Assistance Grant Memorandum of Understanding with the Broward Sheriff's Office and approving the funds for the purchase of DNA testing related to cold case investigations using advanced DNA technology that will allow the City of Miramar to receive $27,771 in Justice Assistance Grant Funds from the United States Department of Justice. (Police Chief Leonard Burgess) Attachments: R7698 Justice Assistance Grant Application 4. Temp. Reso. #R7701 approving the Interlocal Agreement between Broward County and City of Miramar for Surtax-Funded Municipal Transportation Project: Community Bus Shelter Improvements (MIRA-020). (Assistant City Engineer Leah deRiel) Attachments: R7701 Approval of ILA for Surtax-funded Municipal Transportation Project - MIRA 020 - Bus Shelters with backu 5. Temp. Reso. #R7703 accepting a grant from the Fiscal Year 2021 Urban Area Security Initiative (“UASI”) Grant Program in the amount of $329,293; authorizing the execution of a Memorandum of Agreement between the City of Miami, as “Sponsoring Agency”, and the City of Miramar, as a “Participating Agency”, along with any future amendments thereto and other Memorandums of Agreement related to the 2021 Grant Program deemed appropriate. ( Fire-Rescue Chief Ray Perez) Attachments: TR7703 - 2021 UASI Grant Agreement with backup 6. Temp. Reso. #R7704 approving the expenditure of funds for Emergency Medical Transport Billing and Collection Services from Change Healthcare Technology Enabled Services, L.L.C., in the amount of $80,000 for Fiscal Year 2022, utilizing the City of Lauderhill Competitive Agreement # RMS155980. (Fire-Rescue Chief Ray Perez) Attachments: TR7704 Change Healthcare with backup City of Miramar, FL Page 4 Printed on 9/6/2022 CITY COMMISSION REGULAR Meeting Agenda September 7, 2022 MEETING 7. Temp. Reso. #R7711 approving award of Invitation for Bid No. 22-018, entitled “Hauling and Disposal of Domestic Waste Sludge at the City of Miramar Wastewater Reclamation Facility”, to Revinu Inc., in an annual amount not-to-exceed $760,680 for an initial two (2) year term with three (3) optional one (1) year renewal periods. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: TR7711 WWRF Sludge Hauling and Disposal with backup 8. Temp. Reso. #R7700 approving a two-year extension agreement for the City’s Benefits Consulting Services Agreement with Gelin Benefits Group commencing January 25, 2023, through January 25, 2025, in an annual amount of $195,000. (Human Resources Director Randy Cross) Attachments: R7700 - Benefits Consulting Agreement Extension with backup 9. Temp. Reso. #R7718 ratifying the submittal of a grant application and authorizing the City Manager to execute an agreement and related documents between the City of Miramar and the Florida Department of Environmental Protection to secure a grant in support of a Comprehensive Vulnerability Assessment Study . (Grants Accounting Manager Yenevin Capote) Attachments: R7718 - Comprehensive Vulnerability Assessment with backup 10. Temp. Reso. #R7705 approving the second one-year renewal agreement of the City’s Residential Water / Wastewater Line Program Agreement with Utility Service Partners Label, Inc., d/b/a Service Line Warranties of America, L.L.C. commencing October 9, 2022 through October 8, 2023. (Financial Services Administrator Paul Samuels) Attachments: R7705 - Residential Wastewater Line - 2nd Renewal with backup City of Miramar, FL Page 5 Printed on 9/6/2022 CITY COMMISSION REGULAR Meeting Agenda September 7, 2022 MEETING 11. Temp. Reso. #R7723 approving the procurement of professional building division services from C.A.P. Government, Inc. by piggybacking the City of Dania Beach Building Department Services Agreement in an amount of $87,000 for Fiscal Year 2022 and $150,000 for Fiscal Year 2023. (Building, Planning, and Zoning Director Eric Silva) Attachments: R7723 Building Department Services CAP with backup End of Consent RESOLUTIONS 12. Temp. Reso. #R7726 approving appointment of an at-large member to the Police Pension Board for the remainder of a four-year term ending in 2025, or such time as a reappointment is made. (City Clerk Denise A. Gibbs) Attachments: R7726 Appointment to Police Pension Board 13. Temp. Reso. #R7710 approving the agreement with OHLA USA for the "Watermain Replacement along University Drive between Miramar Parkway and Pineland Park” Project and waiving further competitive procedures in the best interest of the City; and authorizing the City Manager to execute the agreement with OHLA USA to perform the watermain replacement along University Drive between Miramar Parkway and Pineland Park Project, in an amount not-to-exceed $364,878, and approving a project allowance in the amount of $100,000 for a total amount of $464,878. (Utilities Director Francois Domond) Attachments: R7710 - 12in AC WM Replacement by OHLA with backup 14. Temp. Reso. #R7717 approving the award of Invitation for Bid No. 21-026, entitled “Replacement of Fire Station Bay Doors,” to Coast To Coast Garage Door, L.L.C..; authorizing the City Manager to execute the proposed agreement with Coast To Coast Garage Door, L.L.C., for the provision of construction services in an amount not-to-exceed $1,691,125 and allocating a Contingency Allowance of $48,875, for a total project cost of $1,740,000. (Construction Management Division Director Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R7717 Replacement of Fire Station Bay Doors with backup City of Miramar, FL Page 6 Printed on 9/6/2022 CITY COMMISSION REGULAR Meeting Agenda September 7, 2022 MEETING 15. Temp. Reso. #R7729 approving a Comprehensive Pay Plan for unrepresented employees for the period beginning October 1, 2022, through September 30, 2023. (Human Resources Director Randy Cross) Attachments: R7729 Comprehensive Pay Plan for FY 2023 with backup OTHER BUSINESS Reports and Comments: Commission Reports: 16. Temp. Reso. #R7731 urging the School Board of Broward County, Florida to increase funding for School Resource Officers for every school Within Broward County, Florida. (Mayor Wayne M. Messam) Attachments: R7731 Urging School Board of Broward Co to increase SRO funding PD Rev City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 09/07/22 - 4:00 P.M. - Events Workshop - Commission Chambers ADJOURNMENT 17. Motion to adjourn meeting. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Thursday, September 22, 2022 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 9/6/2022