CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 15, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Yvette Colbourne Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Alexandra P. Davis CITY COMMISSION REGULAR Meeting Agenda February 15, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/14/2023 CITY COMMISSION REGULAR Meeting Agenda February 15, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS Presentation of Colors & National Anthem. (Everglades High School Color Guard) PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: National Entrepreneurship Week. (Mayor Wayne M. Messam) Proclamation: Chamber of the Year. (Commissioner Alexandra P. Davis) Presentation: Youth Advisory Council Presentation. (Youth Advisory Council) Presentation: Miramar Wolverines 10U and 6U Football Teams Recognition. (Commissioner Maxwell B. Chambers) Presentation: COVID-19 and Emergency Management Update. (Fire-Rescue Division Chief Tim Roche) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of January 25, 2023 and the Special and Regular Commission Meetings of February 1, 2023. Attachments: Commission Minutes 01-25-23 2-1-23- Special Commission Minutes Commission Minutes 02-01-23 2. Temp. Reso. #R7791 authorizing the purchase of software and equipment for the Police Department using Law Enforcement Trust Funds in an amount of $108,368. (Police Major Florinet Derac) Attachments: R7791 Purchase of Equipment and Software using LETF with backup City of Miramar, FL Page 3 Printed on 2/14/2023 CITY COMMISSION REGULAR Meeting Agenda February 15, 2023 MEETING 3. Temp. Reso. #R7792 authorizing the execution of various awarded grant agreements and related expenditures. (Police Major Jose Sanchez) Attachments: R7792 Various Awarded Grants and Related Expenditures with backup 4. Temp. Reso. #R7812 approving an Interlocal Agreement between Broward County and the City of Miramar to provide the Regional Biosolids Study to determine the feasibility of constructing a centralized Biosolids Management Facility; authorizing the cost share support for the study to be coordinated by Broward County in an amount not-to-exceed $11,376. (Utilities Director Francois Domond) Attachments: R7812 ILA Regional Biosolids Study with backup 5. Temp. Reso. #R7813 approving the award of Invitation for Bids No. 23-006, entitled “East Water Treatment Plant Deep Injection Well Mechanical Integrity Testing Services”, to A.C. Schultes of Florida, Inc. in an amount not-to-exceed $99,600 to perform mechanical integrity testing for the deep injection well at the East Water Treatment Plant. (Utilities Director Francois Domond) Attachments: R7813 EWTP Deep Injection Well Mechanical Integrity Testing Svcs with backuprev 6. Temp. Reso. #R7815 approving the final ranking and award of Request for Qualifications No. 22-09-44, entitled “Professional Services for the Miramar Complete Streets Phase III - FM 443945.1,” to the highest evaluation score, most qualified responsive and responsible proposer, Marlin Engineering, Inc.; authorizing the City Manager to execute the proposed Professional Services Agreement with Marlin Engineering, Inc . for the provision of design services in an amount not-to-exceed $455,811. (City Engineer Salvador Zuniga) Attachments: R7815-RFQ 22-09-44 Professional Svcs - Miramar Complete Streets Phase III with backup City of Miramar, FL Page 4 Printed on 2/14/2023 CITY COMMISSION REGULAR Meeting Agenda February 15, 2023 MEETING 7. Temp. Reso. #R7814 approving the award of Invitation for Bids No. 22-016, entitled " Improvements to Miramar Boulevard at Buttonwood Avenue", to the lowest responsive and responsible bidder, Homestead Concrete and Drainage, Inc.; authorizing the City Manager to execute the proposed agreement with Homestead Concrete and Drainage, Inc., in an amount not-to-exceed $147,172.62 and allocating a 4% Construction Contingency Allowance of $5,886.90, for a total project cost of $153,052.52. (City Engineer Salvador Zuniga) Attachments: R7814 - Award of IFB 22-016 Buttonwood Ave with backup 8. Temp. Reso. #R7799 approving the final ranking and award of Request for Qualifications No. 22-10-47, entitled “Bus Shelter Improvements - Design Phase (MIRA 020)” to the highest evaluation scoring, most qualified responsive and responsible Miramar Local Proposer, Premiere Design Solutions, Inc.; authorizing the City Manager to execute the proposed Service Agreement with Premiere Design Solutions, Inc., for the provision of design services in the amount of $143,916. (Assistant Public Works Director Kirk Hobson-Garcia) Attachments: R7799_Bus Shelter Design RFQ 22-10-47 Award with backup 9. Temp. Reso. #R7809 approving additional funding for technical stage personnel services from Audio Visual Technicians, in an amount not-to-exceed $193,900. (Cultural Affairs Assistant Director Zakiya Kelley) Attachments: R7809 AV Technical Services with backup End of Consent RESOLUTION 10. Temp. Reso. #R7816 authorizing the purchase of heavy apparatus and equipment for Fire-Rescue and Utilities Departments, utilizing Florida Sheriff’s Association Bid Nos. FSA20-EQU18.0, FSA20-VEF14.02 for $1,255,069; and Sourcewell Contract No. 101221-SCA for $499,988 for a total combined purchase amount of $1,755,057 for Fiscal Year 2023. (Public Works Assistant Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R7816_FY23 Heavy Apparatus and Equipment Purchases_01 with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) City of Miramar, FL Page 5 Printed on 2/14/2023 CITY COMMISSION REGULAR Meeting Agenda February 15, 2023 MEETING PUBLIC HEARING 11. SECOND READING of Temp. Ord. #O1801 approving the first amendment of the Fiscal Year 2023 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 01/25/23) (Management & Budget Manager Carmen Dominguez) Attachments: O1801 2nd Reading FY23 1st Budget Amendment with backup O1801 First Reading FY23 1st Budget Amendment 12. SECOND READING of Temp. Ord. #O1804 amending Chapter 2 “Administration”, Article I “In General”, Section 2-5, “Per Diem Reimbursements”, to allow for the use of current per diem rates provided by the United States General Services Administration; providing for inclusion in the Code; providing that officials are authorized to take action; and providing for an effective date. (Passed 1st Reading on 01/25/23) (Operational Services Administrator E. Elizabeth Pinnock) Attachments: O1804 - 2nd Reading Travel Per Diem with backup O1804 - 1st Reading Travel Per Diem with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 6 Printed on 2/14/2023 CITY COMMISSION REGULAR Meeting Agenda February 15, 2023 MEETING 13. Temp. Reso. #R7804 considering Conditional Use Application No. 2200406, considering Variance Application No. 2200407 from Land Development Code (“LDC”) Section 405.10 (a)(1), to allow a second fuel service station located within a one-quarter mile of the intersection of Pembroke Road and University Drive, considering Variance Application No. 2200408 from LDC Section 405.10 (a)(2), to allow a fuel service station 154 feet from residentially-zoned property where 200 feet is required, considering Variance Application No. 2200409 from LDC Section 405.10 (e) to allow a fuel service station to start daily operations at 6:00 a.m., where operations are permitted from 7:00 a.m. to 11:00 p.m., considering Site Plan Application No. 2200402 and Community Appearance Board Application No. 2200405 for a fuel service station ancillary to the Members-Only Sam’s Club Wholesale Store, located by the southwest corner of Pembroke Road and University Drive . (Staff requests continuance to the meeting of 3/1/23) (Building, Planning & Zoning Department Assistant Director Nixon Lebrun) Attachments: Staff Requests Continuance ExParte OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT 14. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, March 1, 2023 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 2/14/2023