CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, June 21, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda June 21, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 6/21/2023 CITY COMMISSION REGULAR Meeting Agenda June 21, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Parks & Recreation Month - “Where Community Grows". (Mayor Wayne M. Messam) Proclamation: Code Enforcement Officers’ Appreciation Week. (Vice Mayor Alexandra P . Davis) Presentation: Honoring Graduating Board Members. (Teen Council Advisory Board and Youth Advisory Council) Presentation: Recognition of Elizabeth Burns, President of Unique Creations By Liz for Caribbean American Heritage Month. (Commissioner Maxwell B. Chambers) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of May 17, 2023. Attachments: Commission Minutes 051723 2. Temp. Reso. #R7901 approving the renewal of the Utility Bill Printing and Mailing Services Agreement between the City of Miramar and Enco Utility Services L.L.C., for a term of one year, through the utilization of the Florida Municipal Power Agency Competitive Agreement, in an amount of $300,000 for the renewal term. (Procurement Director Alicia Ayum and Senior Utility Billing Manager Zendra Williams) Attachments: R7901 RenewalofENCOAgreement with backup City of Miramar, FL Page 3 Printed on 6/21/2023 CITY COMMISSION REGULAR Meeting Agenda June 21, 2023 MEETING 3. Temp. Reso. #R7903 approving the purchase and maintenance of new Kronos Timekeeping Clocks with Kronos, Inc., for a total amount not-to-exceed $123,329 for Fiscal Year 2023, utilizing the Omnia Partners Contract Number 18220 with Kronos, Inc. (Information Technology Director Clayton D. Jenkins) Attachments: TR7903_Kronos_Time_Clock with backup 4. Temp. Reso. #R7906 authorizing the City Manager to execute an amendment to the Amended and Restated Agreement for General Concession Services at Miramar Regional Park that extends the term of the agreement for an additional three (3) years between Holsen, Inc. and the City of Miramar and to pay expenditures in the amount of $185,920.80. (Chief Financial Officer Susan Gooding-Liburd) Attachments: R7906 General Concession Services Agreement with backup 5. Temp. Reso. #R7890 authorizing acceptance of grant funding from the Areawide Council on Aging of Broward County, Inc.; approving and authorizing the City Manager to execute an agreement for the acceptance of grant funding for the period from July 1, 2023 through June 30, 2024 for the provision of adult day care services. (Social Services Operations Manager Rosanna Taveras) Attachments: R7890 - Funding Agreement Contract JL023-05-2024 with backup End of Consent RESOLUTIONS 6. Temp. Reso. #R7916 approving appointments to various City Boards. (City Clerk Denise A. Gibbs) Attachments: R7916 Advisory Board Appointments with backup City of Miramar, FL Page 4 Printed on 6/21/2023 CITY COMMISSION REGULAR Meeting Agenda June 21, 2023 MEETING 7. Temp. Reso. #R7914 accepting and adopting the Annual Comprehensive Financial Report for the Fiscal Year that ended September 30, 2022, relating to the annual audit performed by the City’s Independent Auditor, Caballero Fierman Llerena + Garcia (CFLG), L.L.P. (Financial Services Director Kevin E. Adderley and External Auditor Andrew Fierman) Attachments: R7914 Annual Comprehensive Financial Report with backup 8. Temp. Reso. #R7889 approving the Interlocal Agreement between the City of Miramar, Broward County and participating municipalities, creating an independent legal entity known as the “Solid Waste Disposal and Recyclable Materials Processing Authority of Broward County, Florida” for the purpose of managing a countywide solid waste disposal and recycling system for a period of at least 40 years. (Solid Waste & Recycling Manager Ralph Trapani) Attachments: R7889_Broward County Solid Waste ILA Approval with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 9. FIRST READING Temp. Ord. #O1812 approving the third amendment of the Fiscal Year 2023 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Director Rafael Sanmiguel) SECOND READING SCHEDULED for July 5, 2023 Attachments: O1812 First Reading FY23 3rd Budget Amendment with backup PUBLIC HEARING 10. Temp. Reso. #R7892 approving the Program Year 2023-2024 Community Development Block Grant Program Annual Action Plan; authorizing submission of the Program Year 2023-2024 Community Development Block Grant Annual Action Plan to the U.S. Department of Housing and Urban Development. (Economic Development and Housing Chief Housing Administrator Katherine Randall) Attachments: R7892 PY2023-24 CDBG AnnualActionPlan with backup City of Miramar, FL Page 5 Printed on 6/21/2023 CITY COMMISSION REGULAR Meeting Agenda June 21, 2023 MEETING QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 11. Temp. Reso. #R7804 considering Conditional Use Application No. 2200406, considering Variance Application No. 2200407 from Land Development Code (“LDC”) Section 405.10 (a)(1), to allow a second fuel service station located within a one-quarter mile of the intersection of Pembroke Road and University Drive, considering Variance Application No. 2200408 from LDC Section 405.10 (a)(2), to allow a fuel service station 154 feet from residentially-zoned property where 200 feet is required, considering Site Plan Application No. 2200402 and Community Appearance Board Application No. 2200405 for a fuel service station ancillary to the Members-Only Sam’s Club Wholesale Store, located by the southwest corner of Pembroke Road and University Drive. (Continued from the meeting of 3/1/23) (Staff requests continuance to 06/21/23) (Building, Planning & Zoning Department Assistant Director Nixon Lebrun) Attachments: R7804 - Sams Club Gas Station Rev 6-15-23 ExParte OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOP City of Miramar, FL Page 6 Printed on 6/21/2023 CITY COMMISSION REGULAR Meeting Agenda June 21, 2023 MEETING 7/5/23 - 5:30 P.M. - Sister Cities Board Workshop - Commission Chambers ADJOURNMENT 12. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, July 5, 2023 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 6/21/2023