CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, September 6, 2023 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/6/2023 CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Hispanic Heritage Month. (Commissioner Yvette Colbourne) Proclamation: Senior Center Month. (Mayor Wayne M. Messam) Proclamation: Suicide Prevention Awareness Month to the Broward League of Women Voters . (Mayor Wayne M. Messam) Proclamation: Suicide Prevention Week to Mental Health America of Southeast Florida. ( Vice Mayor Alexandra P. Davis) Proclamation: Arianna Woolcock Day. (Mayor Wayne M. Messam) Presentation: Special Presentation to Arianna Woolcock. (Vice Mayor Alexandra P. Davis) Proclamation: Hunger Action Month. (Vice Mayor Alexandra P. Davis) Presentation: Broward County Property Appraiser's Office. (Broward County Property Appraiser Marty Kiar) Presentation: Local Government Academy Graduation. (Chief Financial Officer Susan Gooding-Liburd) Presentation: Florida Recovery Obligation Calculation Program. (Fire-Rescue Division Chief Tara Wagner) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special and Regular Commission Meetings of August 16, 2023. Attachments: 8-16-23- Special Commission Minutes Commission Meeting Minutes 08-16-23 City of Miramar, FL Page 3 Printed on 9/6/2023 CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING 2. Temp. Reso. #R7957 approving the procurement of professional internal auditing services from S. Davis and Associates P.A. by utilizing the School Board of Broward County Contract Request for Proposal FY 20-003 Construction, Operational and IT Auditing Services Agreement in an amount of $200,000 for Fiscal Year 2024. (Chief Financial Officer Susan Gooding-Liburd) Attachments: R7957 - Internal Audit Services with backup 3. Temp. Reso. #R7969 accepting the ranking by the Auditor Selection Committee of all qualified audit firms and approving the award of Request for Proposals No. 23-06-35, “Audit Services,” to Anthony Brunson P.A., the highest ranked firm; authorizing the City Manager to execute an agreement with Anthony Brunson P.A., to perform independent audit services and provide an opinion on the City’s financial statements, as required by Florida Law, for a five-year term with three optional one-year renewal periods, in an annual amount not-to-exceed $104,800. (Financial Services Director Kevin E. Adderley) Attachments: R7969 - External Audit Services with backup 4. Temp. Reso. #R7972 authorizing the City Manager to execute the Federally-Funded Subaward and Grant agreements between the State of Florida, Division of Emergency Management and the City of Miramar to accept a grant to reimburse the City for eligible expenses from DR#4709 Severe Storms, Tornadoes, and Flooding event. (Grants Accounting Manager Yenevin Capote) Attachments: R7972 Federally-Funded Subaward and Grant Agreements with backup 5. Temp. Reso. #R7940 approving the renewal of the Workiva Software Maintenance Services from Insight Public Sector for the Financial Services and Management and Budget Department in the amount not-to-exceed $130,000, for a total city-wide expenditure of $252,100 in Fiscal Year 2023. (Continued from the meeting of 08/16/23) (Accounting Systems Administrator Samantha Mighty and Senior Budget Manager Carmen Dominquez) Attachments: R7940 - Purchase of Workiva Software Renewal Services from Insight Public Sector with backup City of Miramar, FL Page 4 Printed on 9/6/2023 CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING 6. Temp. Reso. #R7978 approving the purchase of roof replacement services for the Biosolids Building at the Wastewater Reclamation Facility from AGT doing business as Advanced Roofing, Inc., through the utilization of Pinellas County Bid No: 190-0336-B(AR) in the amount of $89,084. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R7978 WWRF Biosolids Bldg Roof Replacement with backup 7. Temp. Reso. #R7952 approving the award of Invitation for Bids No. 23-023, entitled “West Water Treatment Plant Distribution Pump and Motor No. 1 Replacement”, to Southeast Pump Specialist, Inc. in an amount not-to-exceed $202,849 for the purchase of a distribution pump and motor at the West Water Treatment Plant. (Utilities Director Francois Domond, P.E. and Procurement Director Alicia Ayum) Attachments: R7952 WWTP Distribution Pump & Motor with backup 8. Temp. Reso. #R7956 approving the third one-year renewal for Grounds Full Maintenance Services Agreement with Brightview Landscape Services, Inc., in an amount not-to-exceed $371,200. (Parks Manager Victor Mala and Procurement Director Alicia Ayum) Attachments: R7956 Grounds Full Maintenance Svcs with Brightview Landscape Services, Inc 9. ITEM PULLED 10. Temp. Reso. #R7947 approving and accepting the Miramar Canal Improvement Standard Grant Agreement between the City of Miramar and the State of Florida Department of Environmental Protection in the amount of $350,000, for construction of City-wide Canal Improvements utilizing Geotubes. (Public Works Assistant Director Kristy Gilbert) Attachments: R7947_FDEP Grant for Historic Miramar Canal Project with backup End of Consent RESOLUTION City of Miramar, FL Page 5 Printed on 9/6/2023 CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING 11. Temp. Reso. #R7973 approving a Comprehensive Pay Plan for unrepresented employees for the period beginning on October 1, 2023, and ending on September 30, 2024. (Human Resources Director Randy Cross) Attachments: R7973 - Comprehensive Pay Plan (CPP) FY 2024 with backup ORDINANCE 12. FIRST READING of Temp. Ord. #O1813 establishing a retirement system for elected officials of the City of Miramar; providing for an administrative committee; providing for severability; and providing for an effective date. (Human Resources Director Randy Cross) SECOND READING SCHEDULED for September 18, 2023 Attachments: O1813 - 1st Reading Elected Officials Pension with backup QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 6 Printed on 9/6/2023 CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING 13. Temp. Reso. #R7926 considering Conditional Use Application No. 2303705, Plat Waiver Application No. 2300960, Site Plan Application No. 2300957 and Community Appearance Board Application No. 2300969 for the development of 71,272 square-foot office building to accommodate WSVN-TV News Station, on the southern most portion of the parcel located at the corner of Miramar Parkway and Red Road; legally identified with Broward County Folio Number 514130070040. (Continued from the meeting of 08/16/23) (Building, Planning & Zoning Department Director Eric Silva) Attachments: R7926 WSVN with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: 14. Temp. Reso. #R7984 urging Broward County, as the owner and manager of North Perry Airport, to fund, implement, and produce the findings of a study to assess the lead concentration levels in and around the airport and within the surrounding residential community . (Commissioner Yvette Colbourne) Attachments: R7984 Broward Co Study North Perry Airport Area with backup City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS Date and Time TBD - Sister Cities Board Workshop - Commission Chambers Date and Time TBD - Legislative Workshop - Commission Chambers Date and Time TBD - International Protocol and Business Etiquette Workshop - Commission Chambers ADJOURNMENT City of Miramar, FL Page 7 Printed on 9/6/2023 CITY COMMISSION REGULAR Meeting Agenda September 6, 2023 MEETING 15. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Monday, September 18, 2023 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 9/6/2023