CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, January 24, 2024 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda January 24, 2024 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 1/22/2024 CITY COMMISSION REGULAR Meeting Agenda January 24, 2024 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Recognition of Economic Development and Housing Department Miramar Business Academy (MBA) Graduates. (Mayor Wayne M. Messam) Presentation: Presentation to James Estep, Battalion Chief of Fire Rescue, former President of the Professional Firefighters of Miramar, Local 2820. (Commissioner Yvette Colbourne) Presentation: 2023 Special Events Re-Cap. (Parks & Recreation Assistant Director Janine Alleyne-Maragh and Marketing Director Lorna Walker) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of November 1, 2023, and November 13, 2023. Attachments: Commission Minutes 11-01-23 Commission Minutes 11-13-23 2. Temp. Reso. #R8038 approving the purchase of portable and mobile radio equipment in the amount of $65,008, and purchase of APX Next radios in the amount of $102,183, totaling $167,191 for Fiscal Year 2024 from Motorola Solutions. (Commander Italia Thurston) Attachments: R8038 Purchase of portable and mobile radio equipment with backup 3. Temp. Reso. #R8049 approving the second one-year renewal of the Schools Crossing Guard Services Agreement between City of Miramar and The Butler Group of South Florida D/B/A Nextaff, in the amount of $620,000, for the renewal term. (Police Major Rachel Patters) Attachments: R8049 SCHOOLS CROSSING GUARD SVCS AGREEMENT 2ND ONE-YEAR RENEWAL with backup City of Miramar, FL Page 3 Printed on 1/22/2024 CITY COMMISSION REGULAR Meeting Agenda January 24, 2024 MEETING 4. Temp. Reso. #R8053 approving and authorizing the City Manager to execute the proposed Park Agreement - Fee in Lieu of Land with FC Miramar Phase IV L.L.C., for payment of a fee in the amount of $2,019,027.71 in lieu of park land dedication for the residential development known as Miramar Station Phase 2. (City Engineer Salvador Zuniga) Attachments: R8053 Miramar Station Phase 2 Park Agreement-Fee in Lieu of Land with backup 5. Temp. Reso. #R8055 accepting an Absolute Bill of Sale from Miramar Storage Partners L.L.C.; Easements from Miramar Storage Partners L.L.C., Miramar Plaza Partners II L.L.C., and Miramar Plaza Partners L.L.C., for the water system improvements to serve Miramar Storage; authorizing the release of Surety Bond No. GM213084 in the amount of $175,425 and accepting a One-Year Maintenance Bond in the amount of $31,014, from Miramar Storage Partners, L.L.C. (City Engineer Salvador Zuniga) Attachments: R8055 Water System Improvements for Miramar Storage with backup 6. Temp. Reso. #R8050 approving the renewal of security software services and licenses with Sirius Computer Solutions L.L.C., in an amount not-to-exceed $94,346, for Fiscal Year 2024. (Information Systems Manager Vanessa J. Sauveur) Attachments: R8050 Sirius_Security_Software_Renewal with backup 7. Temp. Reso. #R8048 approving the purchase of additional Fire-Rescue supplies and equipment from the Broward Sheriff’s Office in the amount of $57,001, for a total spend of $132,000 in Fiscal Year 2024. (Fire-Rescue Division Chief Cliff Ricketts) Attachments: R8048 Fire-Rescue Supplies from Broward Sheriff's Office 8. Temp. Reso. #R8047 approving the purchase of emergency medical transport billing and collection services from Change Healthcare Technology Enabled Services L.L.C., in the amount of $157,174 during Fiscal Year 2024, utilizing the City of Lauderhill’s Agreement #RMS155980, as amended. (Fire-Rescue Division Chief Tim Roche) Attachments: R8047 Change Healthcare FY24 with backup City of Miramar, FL Page 4 Printed on 1/22/2024 CITY COMMISSION REGULAR Meeting Agenda January 24, 2024 MEETING 9. Temp. Reso. #R8058 approving the Amendment No.1 to the agreement with Hazen and Sawyer, P.C. to perform additional boilers and sludge transfer pit rehabilitation services for the Wastewater Reclamation Facility Anaerobic Digesters Cleaning and Rehabilitation Project in an additional lump sum amount of $33,400 for a total project fee of $233,070; approving the total expenditure of $108,399 for Hazen and Sawyer, P.C. for the Fiscal Year 2024. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R8058 Amendment No.1 to WWRF Digester Cleaning and Rehab with backup 10. Temp. Reso. #R8057 approving the award of Invitation for Bids No. 24-002, entitled “Sodium Hypochlorite Tanks Removal and Installation at the WWRF,” to Cacique Utilities L.L.C., in a not-to-exceed amount of $480,000 to replace the two aging sodium hypochlorite tanks at the Wastewater Reclamation Facility. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R8057 WWRF Hypochlorite Tank Replacement with backup 11. Temp. Reso. #R8046 approving the award of Invitation for Bid No. 23-038, entitled “Water Pipeline Replacement,” to Cacique Utilities L.L.C., on a one-year contract, in an annual amount not-to-exceed $377,240. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R8046 Pipeline Replacement with backup 12. Temp. Reso. #R8041 approving the award of Invitation for Bids (“IFB”) No. 23-030 entitled “Historic Miramar Drainage System Improvements Canal Embankment Restoration Phase VI” to Erosion Solution Corporation, the lowest responsive responsible bidder, in the amount of $428,920 for an initial term of one-year with three one-year renewal terms. (Senior Engineering Manager Marilyn Markwei and Procurement Director Alicia Ayum) Attachments: R8041_Award IFB 23-030_01 with backup End of Consent RESOLUTIONS City of Miramar, FL Page 5 Printed on 1/22/2024 CITY COMMISSION REGULAR Meeting Agenda January 24, 2024 MEETING 13. Temp. Reso. #R8069 supporting and adopting the Broward County Enhanced Local Mitigation Strategy, which provides eligibility for mitigation grants from the Federal Emergency Management Agency. (Fire-Rescue Division Chief Tara Wagner) Attachments: R8069 ELMS Proclamation with backup 14. Temp. Reso. #R8045 approving a Mutual Aid Agreement between the City of Miramar and the Florida Division of Emergency Management. (Fire-Rescue Division Chief Tara Wagner) Attachments: R8045 Statewide Mutual Aid Agreement with backup 15. Temp. Reso. #R8056 approving the award of Amendment No. 2, for additional design and construction administration services for Town Center Information Signage to Design2Form L.L.C., in an amount not-to-exceed $184,000, and allocating a contingency allowance of $10,000, for a total cost of $194,000. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R8056 - Award of Amendment No. 2 Design2Form with backup 16. Temp. Reso. #R8051 approving the award of Amendment No. 1 for additional design services for the new Multi-Purpose Recreational Facility to Walter Zackria Associates, P.L.L.C., in an amount not-to-exceed $306,900 and allocating a contingency allowance of $10,000, for a total cost of $316,900. (Support Services Project Management Administrator Daryll Johnson and Procurement Director Alicia Ayum) Attachments: R8051 - Award of Amendment No. 1 WZA Associates with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE City of Miramar, FL Page 6 Printed on 1/22/2024 CITY COMMISSION REGULAR Meeting Agenda January 24, 2024 MEETING 17. FIRST READING of Temp. Ord. #O1823 approving the second amendment of the Fiscal Year 2024 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Assistant Director Carmen Dominguez) SECOND READING SCHEDULED for February 21, 2024 Attachments: O1823 FY24 2nd Budget Amendment_First Reading with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 01/24/24 - 5:00 P.M. - Miami-Dade County Waste-to-Energy Facility Workshop - Commission Conference Room ADJOURNMENT 18. Motion to adjourn THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, February 7, 2024 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 1/22/2024