CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 21, 2024 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda February 21, 2024 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/21/2024 CITY COMMISSION REGULAR Meeting Agenda February 21, 2024 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Grenada Independence 50th Anniversary Month. (Commissioner Yvette Colbourne) Proclamation: Reggae Month. (Vice Mayor Alexandra P. Davis) Proclamation: National Entrepreneurship Week. (Mayor Wayne M. Messam) Proclamation: Government Communications Day. (Mayor Wayne M. Messam) Proclamation: Flood Awareness Week. (Mayor Wayne M. Messam) Presentation: Recognition of 2023 AYFL (American Youth Football League) Super Bowl Champions. (Mayor, Wayne Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special Commission Meetings of February 7, 2024, will be placed on the agenda for the Regular Commission Meeting of March 6, 2024. City of Miramar, FL Page 3 Printed on 2/21/2024 CITY COMMISSION REGULAR Meeting Agenda February 21, 2024 MEETING 2. Temp. Reso. #R8071 approving the renewal of City phone telecommunication services from Granite Telecommunications, L.L.C., in an amount of $144,000, for Fiscal Year 2024, through the utilization of NCPA contract number 01-99, and cellular telecommunication services from Verizon and T-Mobile, in an amount of $327,600, for Fiscal Year 2024, utilizing the State of Florida Department of Management Services Agreement Number DMS 19/20-006C. (IT Network Manager Jerry Logan) Attachments: R8071 IT City Phone Telecommunications Svcs FY24 with backup 3. Temp. Reso. #R8072 authorizing acceptance of the Florida Recreation Development Assistance Program Grant from the State of Florida Department of Environmental Protection in the amount of $200,000, with the City commitment to matching funds equating to $200,000, for Vizcaya Park Enhancements. (Parks & Recreation Assistant Director Holly Hicks and Financial Services Grants Accounting Manager Yenevin Capote) Attachments: R8072 Authorizing FRDAP grant from FDEP with backup 4. Temp. Reso. #R8074 authorizing the City Manager to execute a Local Agency Program Agreement with the State of Florida Department of Transportation, providing financial assistance to the City for construction, and construction engineering and inspection services of Project FM # 437795.1 - Miramar Bike and Pedestrian Mobility Improvements. (City Engineer Salvador Zuniga) Attachments: R8074 Miramar Bike & Pedestrian Mobility Improvements-LAP Agreements with backup 5. Temp. Reso. #R8076 approving the ratification of the purchase of Emergency Pipeline Leak Repairs & Replacement Services from Cacique Utilities L.L.C., in the amount of $292,198, and from DPX Construction Management, Inc., in the amount of $149,425, for a total expenditure of $441,623. (Utilities Director Francois Domond and Procurement Director Alicia Ayum) Attachments: R8076 Emergency Pipeline Leak Repairs & Replacement with backup End of Consent RESOLUTIONS City of Miramar, FL Page 4 Printed on 2/21/2024 CITY COMMISSION REGULAR Meeting Agenda February 21, 2024 MEETING 6. Temp. Reso. #R8073 approving the first, one-year option to renew an agreement with Gallagher Bassett Services Inc., for third party claims administration services, resulting from Request for Proposal No. 20-07-22 and Resolution # 21-66; authorizing the City Manager to execute the renewal agreement with Gallagher Bassett Services Inc., for option year one, commencing April 1, 2024, to April 1, 2025. (Human Resources Director Randy Cross) Attachments: R8073 - Third Party Claims Svcs 1st Renewal Option with backup 7. Temp. Reso. #R8088 authorizing the renewal of various insurance coverages for the City’s Property and Casualty Insurance Program as part of the City’s Comprehensive Risk Management Program, effective April 1, 2024; approving a projected premium cost of $4,993,096, not-to-exceed $5,000,000, including taxes and fees; declaring by four-fifths affirmative vote that applying the City’s Competitive Procurement Procedures to the insurance renewals is not in the City’s best interest, thereby exempting the insurance renewals from the City’s competitive procurement requirements; authorizing the Human Resources Director to negotiate lower premium amounts due under the insurance renewals; authorizing the City Manager to execute the insurance renewal agreements. (Human Resources Director Randy Cross) Attachments: R8088 Property and Casulty Insurance Renewal 4-1-24 - Revision with backup 8. Temp. Reso. #R8078 approving the 5-year Master Equity Lease and Maintenance Agreements with Enterprise Fleet Management, Inc., for leasing and maintenance of vehicles and equipment utilizing Sourcewell Contract No. 030122-EFM, in the annual amount of $2,288,109, for Fiscal Years 2024 through 2028, and a one-time upfitting cost for emergency equipment in the amount of $771,720. (Public Works Deputy Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R8078_FY2024 Enterprise 5-year Lease Agreement Purchases with backup City of Miramar, FL Page 5 Printed on 2/21/2024 CITY COMMISSION REGULAR Meeting Agenda February 21, 2024 MEETING 9. Temp. Reso. #R8094 authorizing the City Manager to engage the professional services of The Goldstein Environmental Law Firm and the total expenditure of three hundred thousand dollars to oppose Miami-Dade County’s siting, permitting, construction, and operation of a Solid Waste to Energy Campus at the Opa-Locka West Airport site that is located adjacent to the City of Miramar’s border, through the utilization of Procurement Authority Exemption 2-413(2), professional services. (Sponsored by Mayor Wayne M. Messam, Vice Mayor Alexandra P. Davis, and the City Commission) (Deputy City Manager Kelvin L. Baker) Attachments: R8094 Professional Svcs Goldstein Environmental Law Firm with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) PUBLIC HEARING 10. SECOND READING of Temp. Ord. #O1823 approving the second amendment of the Fiscal Year 2024 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading on 01/24/24) (Management & Budget Assistant Director Carmen Dominguez) Attachments: O1823 Second Reading - FY24 2nd Budget Amendment with backup O1823 First Reading - FY24 2nd Budget Amendment with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT 11. Motion to adjourn. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, March 6, 2024 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 2/21/2024