CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 15, 2024 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda May 15, 2024 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/14/2024 CITY COMMISSION REGULAR Meeting Agenda May 15, 2024 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Emergency Medical Service Week Proclamation. (Mayor Wayne M. Messam) Proclamation: National Public Works Week. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of April 2, 2024 and May 1, 2024. Attachments: Commission Minutes 04-02-24 Commission Minutes 05-01-24 2. Temp. Reso. #R8129 approving Change Order No. 1 with ETR, L.L.C., in the amount of $225,660 for additional expenditures for emergency equipment purchase. (Deputy Director of Public Works Kirk Hobson-Garcia) Attachments: R8129 - Change No. 1 with ETR, LLC_Emergency Equipment Purchase with backup City of Miramar, FL Page 3 Printed on 5/14/2024 CITY COMMISSION REGULAR Meeting Agenda May 15, 2024 MEETING 3. Temp. Reso. #R8119 approving the award of Request for Letter of Interest, RLOI No. 24-11-09, entitled: “Country Club Ranches Watermain, Phases IV-VII Utility Easement,” to the most qualified, responsive and responsible responder, CPH Consulting, L.L.C.; authorizing the City Manager to execute a Project Agreement with CPH Consulting, L.L.C. to provide professional consulting services for the Country Club Ranches Watermain, Phases IV-VII Utility Easement in an amount not-to-exceed $134,290. (Utilities Project Manager Eric Francois and Procurement Director Alicia Ayum) Attachments: R8119 Country Club Ranches Phases IV - VII Utility Easements and Backup 4. Temp. Reso. #R8122 approving the award of Invitation for Bids No. 24-007, entitled “Polymer Skid Systems Removal and New Installation,” to Odyssey Manufacturing Company in an amount of $237,950 to replace the polymer skid systems at the Wastewater Reclamation Facility. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8122 WWRF Polymer Skid System Replacement with backup 5. Temp. Reso. #R8121 approving the purchase of repair services of a 450 HP Powerflex 700 VFD for the Injection Well Pump No.4 at the Wastewater Reclamation Facility from Rexel USA, Inc., in an amount of $52,796, for a total expenditure of $112,112 with Rexel USA, Inc. for Fiscal Year 2024. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8121 WWRF Injection Well No.4 VFD with backup 6. Temp. Reso. #R8118 authorizing the donation of Law Enforcement Trust Funds to certain community organizations. (Police Major Rachel Patters) Attachments: R8118 Authorizing the donation of LETF with backup 7. Temp. Reso. #R8117 approving the reappointment of Vincent T. Brown, Esq., and Samantha Simone Parchment Esq., as Code Compliance Special Magistrates for a term of one year. (Commander Ricardo Collings) Attachments: R8117 Reappointment of Special Magistrates with backup City of Miramar, FL Page 4 Printed on 5/14/2024 CITY COMMISSION REGULAR Meeting Agenda May 15, 2024 MEETING End of Consent RESOLUTIONS 8. Temp. Reso. #R8030 approving appointments and providing for replacements to various City boards. (City Clerk Denise A. Gibbs) Attachments: R8030 Board Appointments with backup 9. Temp. Reso. #R8133 approving the award of amendment no. 4 for the project entitled “West Water Treatment Plant Lab & Office Space” and authorizing the City Manager to execute the proposed amendment with Walters Zackria Associates, P.L.L.C., in an amount not-to-exceed $71,480 and allocating a project contingency allowance of $10,000, for total of $81,480. (Support Services Project Management Administrator Daryll Johnson) Attachments: R8133 Amendment No. 4 WWTP Lab Office Space with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 10. FIRST READING Temp. Ord. #O1828 approving the third amendment to the Fiscal Year 2024 Operating and Capital Improvement Program Budget; and providing for an effective date. (Management & Budget Assistant Director Carmen Dominguez) SECOND READING SCHEDULED for June 11, 2024 Attachments: O1828 - 1st Reading FY24 3rd Budget Amendment with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: City of Miramar, FL Page 5 Printed on 5/14/2024 CITY COMMISSION REGULAR Meeting Agenda May 15, 2024 MEETING FUTURE WORKSHOP 06/05/24 - 5:00 P.M. - 2024 Health Center Performance Workshop - Commission Chambers ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, June 5, 2024 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 5/14/2024