CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, September 4, 2024 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Deputy Chief James Dunkelberger Day. (Mayor Wayne M. Messam) Proclamation: Senior Center Month. (Mayor Wayne M. Messam) Proclamation: Suicide Prevention Awareness Month. (Mayor Wayne M. Messam) Proclamation: Florida Missing Children's Day. (Mayor Wayne M. Messam) Proclamation: Hunger Action Month. (Vice Mayor Alexandra P. Davis) Proclamation: Hispanic Heritage Month. (Commissioner Yvette Colbourne) Proclamation: Women’s Equality Day. (Commissioner Yvette Colbourne) Presentation: Legislative Update. (State Representative Marie Woodson) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meetings of April 17, 2024, June 5, 2024, June 11, 2024, and July 10, 2024. Attachments: Commission Minutes 041724 Commission Minutes 060524 Commission Minutes 061124 Commission Minutes 071024 City of Miramar, FL Page 3 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING 2. Temp. Reso. #R8201 approving the renewal of the Workiva Software Annual Maintenance Services from Carahsoft Technology Corp., through the utilization of the State of Florida Contract No. 4323000-NASPO-16-ACS, for the Financial Services and Management and Budget Departments, in the amount not-to-exceed $160,000, for Fiscal Year 2025. (Accounting Systems Administrator Samantha Mighty and Management and Budget Assistant Director Carmen Dominquez) Attachments: R8201 Renewal of Workiva Software with backup 3. Temp. Reso. #R8223 approving the third renewal of the Credit Card and Merchant Processing Services Agreement between City of Miramar and NCR Payment Solutions L.L.C., for a term of one year. (Accounting Manager Yenisey Toledo and Procurement Director Alicia Ayum) Attachments: R8223 Credit Card and Merchant Processing Renewal Agreement with backup 4. Temp. Reso. #R8200 authorizing the City Manager to increase contractual funding allowances to Bright Light Security, in an amount of $126,800 for a total expenditure of $450,200 for FY2024, to continue providing security services at the Miramar Cultural Center, City Hall, Wastewater Reclamation Facility, and the Multi-Service Complex. (Cultural Affairs Assistant Director Zakiya Kelley) Attachments: R8200 Security Guard Services with backup 5. Temp. Reso. #R8091 approving a Highway Maintenance Memorandum of Agreement with the Florida Department of Transportation for the Utopia Drive Complete Streets Project FM 445524-1. (Continued from the Meeting of 03/20/24) (Assistant City Engineer Leah DeRiel) Attachments: R8091 HMMOA with FDOT for Utopia Dr with backup 6. Temp. Reso. #R8198 approving the second amendment to the interlocal agreement with Broward County for inspections, monitoring, and blasting related services to be performed by the Building Code Division of the Resilient Environment Department of Broward County. (Assistant City Engineer Leah DeRiel) Attachments: R8198 - 2nd Amendment to ILA for Blasting Svcs with backup City of Miramar, FL Page 4 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING 7. Temp. Reso. #R8196 endorsing the recommendations of the Miramar Parkway Protected Shared Use Path Concept and supporting the efforts of the Broward Metropolitan Planning Organization ("MPO") to prepare the recommended capital improvements for federal funding . (City Engineer Salvador Zuniga) Attachments: R8196 CSMP Resolution of Support - Miramar Parkway with backup 8. Temp. Reso. #R8199 supporting the Broward Metropolitan Planning Organization’s 2050 Metropolitan Transportation Plan Cost Feasible Plan for projects along Miramar Boulevard and Miramar Parkway. (City Engineer Salvador Zuniga) Attachments: R8199 Support for MPO - 2050 MTP Cost Feasible Plan with backup 9. Temp. Reso. #R8195 approving the purchase of additional medical supplies from Bound Tree Medical, L.L.C., in the amount of $10,220, utilizing the Osceola County Agreement # RFP-18-10554-VJ, for a total spend of $85,000 during Fiscal Year 2024. (Fire-Rescue Division Chief Tim Roche) Attachments: R8195 Bound Tree Medical LLC with backup 10. Temp. Reso. #R8189 approving the award of Request For Qualifications No. 24-12-13 entitled “Historic Miramar Drainage Improvements - Phase V” to the highest most qualified evaluation scoring responsive, responsible proposer, Kimley Horn and Associates, Inc., in the amount of $505,520, for the provision of professional engineering design services . (Senior Engineering Manager Marilyn Markwei and Procurement Director Alicia Ayum) Attachments: R8189_Design Svcs for Historic Miramar Drainage Improvements – Phase V with backup City of Miramar, FL Page 5 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING 11. Temp. Reso. #R8185 approving the purchase of additional parts for contractor operated parts store services with Genuine Parts Company d/b/a NAPA Auto Parts, in the additional amount of $321,500, for total expenditures during Fiscal Year 2024 totaling $915,000; utilizing Sourcewell Contract # 110520-GPC entitled “Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions”. (Public Works Deputy Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R8185 Genuine Parts Company dba NAPA with backup 12. Temp. Reso. #R8153 authorizing the purchase of services for complete replacement of one vehicle lift at the fleet maintenance facility from Jobbers Equipment Warehouse, Inc., in the amount of $160,074, allocating a contingency allowance of $10,000, for a total project cost of $170,074; utilizing Miami-Dade County Contract No. RTQ-00613 during Fiscal Year 2024. (Public Works Deputy Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R8153_Fleet Maintenance Facility Vehicle Lift Replacement with backup 13. Temp. Reso. #R8151 approving the award of Invitation For Bids No.: 24-016 (Re-Bid) entitled “Miramar Town Center Courtyard Partial Brick Paver Replacement - Phase II” to Champs Pro Services, the lowest responsive responsible bidder, in the amount of $94,944, and the bid alternate for the breezeway brick paver replacement in the amount of $17,645, and allocating a construction allowance in the amount of $ 10,000 for a total project cost of $122,589. (Special Project Administrator Alexander Hardemon, Deputy Director of Public Works Kirk Hobson-Garcia, P.E., and Procurement Director Alicia Ayum) Attachments: R8151- IFB No. 24-016 MTC Courtyard Partial Brick Paver Rep Phase II with backup 14. Temp. Reso. #R8170 approving the award of Invitation For Bids No. 24-015, entitled “Aeration Air Lines Gasket Replacement at Wastewater Reclamation Facility,” to Cacique Utilities L.L.C., in a not-to-exceed amount of $83,000, to replace the aging gaskets in the air lines at the Wastewater Reclamation Facility. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8170 WWRF Air Lines Gasket Replacement City of Miramar, FL Page 6 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING 15. Temp. Reso. #R8211 approving the purchase for inline pipe inspection services utilizing Smartball from Pure Technologies US, Inc., in the amount of $90,005, through the Sole Source Method of Procurement, Section 2-413(4). (Utilities Field Operations Manager Junior A. Francis and Procurement Director Alicia Ayum) Attachments: R8211 In-Service Water Pipeline Leak Detection using SmartBall with backup1 End of Consent RESOLUTIONS 16. ITEM PULLED Attachments: ITEM PULLED 17. Temp. Reso. #R8230 approving a three-year Collective Bargaining Agreement between the City and the General Association of Miramar Employees, Office and Professional Employees’ International Union, Local 101, as bargaining agent for the general employees bargaining unit, for the period from October 1, 2024 through September 30, 2027. (Human Resources Director Randy Cross) Attachments: R8230 - GAME CBA 2024-2027 with backup 18. Temp. Reso. #R8197 approving the award of Invitation For Bids No. 24-024, entitled: "Historic Miramar Technology Village Roadway Improvements - Phase 1," to the lowest responsive and responsible bidder, Weekley Asphalt Paving, Inc.; authorizing the City Manager to execute the proposed agreement with Weekley Asphalt Paving, Inc., in an amount not-to-exceed $2,996,249.69 and allocating a 10% construction contingency allowance of $299,624.96, for a total project cost of $3,295,874.65. (City Engineer Salvador Zuniga) Attachments: R8197 - Award of IFB 24-024_HM Tech Village Roadways with backup City of Miramar, FL Page 7 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING 19. Temp. Reso. #R8128 authorizing the issuance of not exceeding $51,000,000 in aggregate principal amount of City of Miramar, Florida Special Obligation Refunding Revenue Bonds, Series 2024, to refund all or a portion of the City's outstanding Capital Improvement Refunding Revenue Bonds, Series 2015 in order to achieve debt service savings; covenanting to budget and appropriate certain legally available non-ad valorem revenues of the City to pay debt service on the bonds; providing for the rights of the holders of the bonds; making certain other covenants and agreements in connection with the bonds; authorizing a negotiated sale of said bonds; delegating certain authority to the City Manager for the authorization, execution and delivery of a purchase contract with respect thereto and the approval of the terms and details of said bonds; appointing the paying agent and registrar for said bonds; authorizing the distribution and deeming "final" for purposes of applicable securities laws and regulations of a preliminary official statement, and the execution and delivery of a final official statement with respect to such bonds; authorizing the execution and delivery of a disclosure dissemination agent agreement with Digital Assurance Certification, L.L.C.; authorizing the execution and delivery of an Escrow Deposit Agreement and appointing the Escrow Agent thereunder. (Financial Services Treasurer Ian EvansSmith) Attachments: R8128 Taxable Special Obligation Refunding Bond with backup 20. Temp. Reso. #R8145 approving Subaward Agreement under the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) between the City of Miramar and Community Revitalization Affiliates, Inc.; for the administration and implementation of the Affordable Housing Grant Program. (Chief Housing Administrator Katherine Randall) Attachments: R8145 CRA SUBAWARD AMENDMENT(ARPA) with backup City of Miramar, FL Page 8 Printed on 9/4/2024 CITY COMMISSION REGULAR Meeting Agenda September 4, 2024 MEETING 21. Temp. Reso. #R8224 authorizing the purchase of vehicles for various departments, utilizing Florida Sheriff’s Association Bid Nos. FSA23-EQU21.0, FSA23-VEH21.0, and FSA23-VEL31.0 for $1,068,200 and Sourcewell Contract #101221-VTR for $490,000 for a total combined purchase amount of $1,558,200 for Fiscal Year 2024. (Public Works Deputy Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R8224_FY2024 Vehicles Purchase with backup OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: ADJOURNMENT 22. Motion to Adjourn THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, September 18, 2024 at 7:00 P.M. City of Miramar, FL Page 9 Printed on 9/4/2024