CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, September 18, 2024 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 9/16/2024 CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Presentation: Local Government Academy Graduation. (Chief of Staff Kassandra Carvalho-Lindsay) Presentation: Broward County Property Appraiser's Office. (Broward County Property Appraiser Marty Kiar) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special Commission Meeting of September 4, 2024. Attachments: 9-4-24 Special Commission Minutes 2. Temp. Reso. #R8222 accepting an Absolute Bill of Sale and Easement from Miramar Multifamily Owner, L.L.C. for the water and sewer system improvements to serve Alexan Miramar; authorizing the release of Surety Bond No. CIC1912616 in the amount of $398,000 and accepting a One-Year Maintenance Bond in the amount of $88,564.38 from Miramar Multifamily Owner, L.L.C. (City Engineer Salvador Zuniga) Attachments: R8222 Water and Sewer System Improvements for Alexan Miramar with backup 3. Temp. Reso. #R8213 approving a Public Emergency Medical Transportation Letter of Agreement with the State of Florida for participation in the Medicaid Managed Care Supplemental Payment Program. (Fire-Rescue Division Chief Tim Roche) Attachments: R8213 Public Emergency Medical Transportation LOA with backup City of Miramar, FL Page 3 Printed on 9/16/2024 CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING 4. Temp. Reso. #R8216 approving the first renewal for Holiday Decorations to Light 'Er Up L.L.C., for the upcoming holiday season in the amount of $249,500. (Parks & Recreation Deputy Director Janine Alleyne-Maragh and Procurement Director Alicia Ayum) Attachments: R8216 first renewal of Holiday Decorations to Light Er Up LLC with backup 5. Temp. Reso. #R8202 approving the award of Request For Qualifications No. 24-04-25 entitled, “City of Miramar Comprehensive Vulnerability Assessment” to the highest most qualified evaluation scoring responsive, responsible proposer, Kimley Horn and Associates, Inc., in the amount of $198,700, for the provision of completing a comprehensive vulnerability assessment. (Special Projects Manager H. Derricks and Contracts Administration Manager Brenda Martin) Attachments: R8202_Award RFQ 24-04-25_Vulnerability Assessment with backup 6. Temp. Reso. #R8215 approving the purchase of additional HVAC maintenance and repair parts and services from Trane US Inc., in an additional amount of $35,000, for total expenditures during the Fiscal Year 2024 in the amount of $105,154, utilizing OMNIA Partners (National IPA and U.S. Communities) Contract No. 3341 entitled “HVAC Products, Installation, Labor Based Solutions, and Related Products and Services ”. (Public Works Deputy Director Kirk Hobson-Garcia) Attachments: R8215_Trane US Inc. Expenditures Over $75K with backup 7. Temp. Reso. #R8204 approving Amendment No. 1 for additional services to the agreement between the City of Miramar, Florida and McKim & Creed, Inc. for water pipeline condition assessment and non-revenue Water Management Program; authorizing the City Manager to execute the proposed amendment in an amount not-to-exceed $249,958.48. (Utilities Senior Administrator Marcelin Denis and Procurement Director Alicia Ayum) Attachments: R8204 McKim Creed Amendment with backup 8. Temp. Reso. #R8220 approving the third one-year renewal agreement with Polydyne, Inc. from October 7, 2024, to October 6, 2025, for the purchase of liquid polymer for the Wastewater Reclamation Facility, in an amount not-to-exceed $230,000. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8220 Polymer Polydyne 3rd Renewal with backup End of Consent City of Miramar, FL Page 4 Printed on 9/16/2024 CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING RESOLUTIONS 9. Temp. Reso. #R8214 adopting the Fiscal Year 2025 Schedule of Proposed Fee Changes for Programs, Facilities and Services, setting forth all rates, fees and other charges of the City; approving the proposed new fees and amendments of certain existing fees and charges . (Accounting Systems Administrator Samantha Mighty) Attachments: R8214 FY 2025 Schedule of Proposed Fee Changes with backup 10. Temp. Reso. #R8229 approving a Comprehensive Pay Plan for the City’s unrepresented employees for the period beginning October 1, 2024, through September 30, 2025, providing for severability . (Human Resources Director Randy Cross) Attachments: R8229 CPP FY 2025 with backup 11. Temp. Reso. #R8235 approving the award of Request For Proposals No. 24-05-33 to Banc of America Public Capital Corp for the lease-purchase financing of Fire-Rescue Heavy Apparatus and related vehicles for $8,000,000; authorizing the execution and delivery of an equipment payment schedule, an escrow agreement, and various other instruments . (Public Works Deputy Director Kirk Hobson-Garcia, Division Fire Chief Cliff Ricketts, and Procurement Director Alicia Ayum) Attachments: R8235_BAPCC FY25 Lease-Purchase F-R Heavy Apparatus_01 PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 5 Printed on 9/16/2024 CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING 12. FIRST READING of Temp. Ord. #O1834 amending the Land Development Code of the City of Miramar, pursuant to Section 302 thereof as well as Section 166.041(3)(C)(2), Florida Statutes; more specifically by amending Chapter 4, “Zoning”, to add a new Section 409, “Live Local Act,” for development of statutorily authorized mixed-use affordable housing residential development; within the commercial, industrial, and mixed-use zoning districts in which the mixed-use directive is applicable; providing Land Development Regulations and providing an administrative approval process; and by amending Sections 402 through 405, pursuant to Section 1002.42, Florida Statutes, as created by Chapter 2024-101, Laws of Florida for education (private schools); providing Land Development Regulations and providing an administrative approval process; making findings; providing for repeal; providing for severability; providing for correction of scrivener’s errors; providing for codification; and providing for an effective date. (Staff Requests Continuance to the Meeting of 10/02/24) (Building, Planning & Zoning Director Nixon Lebrun) SECOND READING SCHEDULED for October 16, 2024 Attachments: ITEM CONTINUED 13. FIRST READING of Temp. Ord. #O1827 considering Application 2302287, amending the Official Zoning Map of the City of Miramar for approximately 102 acres of real properties generally located and lying north of Miramar Parkway, and east of Red Road (SR 823), in accordance with the requirements of Subsection 166.041(3), Florida Statutes and Section 304 of the Land Development Code of the City of Miramar; more specifically by changing the Zoning Map Designation of those certain parcels identified by Broward County Parcel ID numbers 514130080010 and 514130080030, from Rural (RL) and Planned Industrial Development (PID) District to Mixed-Use High (MH) District; making findings; providing for adoption; providing for severability; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Building, Planning & Zoning Senior Planner Deyman Rodriguez) SECOND READING SCHEDULED for October 16, 2024 Attachments: O1827 - 1st Reading 2302287 The PARK Rezoning with backup QUASI-JUDICIAL PUBLIC HEARING City of Miramar, FL Page 6 Printed on 9/16/2024 CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 14. Temp. Reso. #R8172 considering Plat Application No. 2404934, Site Plan Application No. 2402241 and Community Appearance Board Application No. 2402598 for a 84-unit, mid-rise affordable housing development on the 2.13-acres vacant parcel, located at 3300 Foxcroft Road, identified by Broward County Parcel ID Number 514129010091; providing for conditions; providing for severability; providing for administrative correction of scrivener’s errors. (Building, Planning & Zoning Director Nixon Lebrun) Attachments: R8172 - Residences at Foxcroft Cove with backup Ex Parte OTHER BUSINESS Reports and Comments: Commission Reports: 15. Temp. Reso. #R8241 strongly condemning hatred and discrimination toward Haitian Americans and Haitian Immigrants. (Mayor Wayne M. Messam) Attachments: R8241 Denouncing Discrimination Against Haitian Americans and Immigrants City Attorney Reports: City Manager Reports: ADJOURNMENT City of Miramar, FL Page 7 Printed on 9/16/2024 CITY COMMISSION REGULAR Meeting Agenda September 18, 2024 MEETING 16. Motion to Adjourn THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, October 2, 2024 at 7:00 P.M. City of Miramar, FL Page 8 Printed on 9/16/2024