CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, October 16, 2024 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Alexandra P. Davis Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Appreciation Proclamation Alexandra P. Davis, Vice Mayor, City of Miramar and Broward County Commissioner Elect Dist. 7. (Mayor Wayne M. Messam) Proclamation: Chamber Day. (Vice Mayor Alexandra P. Davis) Presentation: Advisory Board Update. (Parks & Recreation Advisory Board Members) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Special Commission Meeting of October 2, 2024. Attachments: 10-2-24 Special Commission Minutes 2. Temp. Reso. #R8251 authorizing the acceptance of a grant from the submittal of the Fiscal Year (FY) 2024 Alternative Water Supply Grant Funding Application to the South Florida Water Management District for partial funding of the construction of the Reclaimed Water Distribution System Expansion Project. (Utilities Grant Administrator Alison Adams) Attachments: R8251 - Reclaimed Water Distribution System Expansion Project with backup City of Miramar, FL Page 3 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 3. Temp. Reso. #R8234 approving the agreement with Kimley-Horn and Associates, Inc. to provide engineering design, permitting, bidding, and management services for a new sand separator system at the East Water Treatment Plant, in an amount of $151,851, plus a contingency of $25,000, for a total amount of $176,851. (Assistant Director of Utilities Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8234 East WTP Sand Separator System with backup 4. Temp. Reso. #R8232 approving the award of Invitation For Bids, IFB No. 24-033, entitled: “Catering for Senior Breakfasts at the Miramar Multi-Service Complex, Adult Day Care, and Sunset Lakes Community Center” to the lowest responsive and responsible bidder, Sushi Maki Catering Corporation for an initial term of three years, with the option to renew for two additional one-year terms, in the annual amount of $129,360. (Social Services Assistant Director Krishauna DeLisser and Procurement Director Alicia Ayum) Attachments: R8232 Award of IFB No. 24-Provision of Breakfast with backup 5. Temp. Reso. #R8231 approving the renewal of Docusign Digital Software Licenses and Maintenance Services with Carahsoft Technology Corp., in the amount of $177,079 for Fiscal Year 2025. (Information Systems Manager Vanessa J. Sauveur) Attachments: R8231 DocuSignDigital_Software_Renewal_Svcs with backup 6. Temp. Reso. #R8155 approving the award of Request For Proposals No. 24-02-18, entitled “Janitorial Services” to the highest evaluation scoring responsive, responsible proposer, Clean Space, Inc., in the annual amount of $830,524, inclusive of $90,845 for special events cleaning at the Cultural Arts Center; allocating an annual Contingency Allowance of $71,400 for as-needed services for a total combined annual contract amount of $901,924, for an initial term of three years commencing November 18, 2024 with two optional one-year renewal periods. (Acting Public Works Director Kirk Hobson-Garcia and Procurement Director Alicia Ayum) Attachments: R8155_RFP 24-02-18 Award_Janitorial Services with backup City of Miramar, FL Page 4 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 7. Temp. Reso. #8228 approving the purchase of Flock Safety License Plate Recognition Cameras from Insight Public Sector, utilizing Omnia Partners Contract # 23-6692-03, in the amount of $245,900 in Fiscal Year 2025. (Assistant Police Chief Rachel Patters) Attachments: R8228 Flock Safety LPR Cameras with backup End of Consent RESOLUTIONS 8. Temp. Reso. #R8271 approving the second renewal agreement with Aetna Life Insurance Company for the provision of self-funded health insurance programs for City employees, dependents and retirees; establishing actuarial equivalent rates for insurance premiums for Calendar Year 2025 to include 100% of expected claims in an amount of $15,750,000; administration and stop loss fees in an amount $1,500,000; adding a contingency in an amount not to exceed 7%, or $1,208,000, of the anticipated annual expenses; totaling a not to exceed amount of $18,458,000. (Human Resources Director Randy Cross) Attachments: R8271 - Aetna Second Renewal Option with backup 9. Temp. Reso. #R8272 approving the premium rates for dental insurance with Delta Dental, in an amount not-to-exceed $652,009, for City employees and dependents for Calendar Year 2025; approving the premium rates for vision insurance with Humana in an amount not-to-exceed $70,486, for City employees and dependents for Calendar Year 2025. (Human Resources Director Randy Cross) Attachments: R8272 - Employee Dental & Vision Insurance with backup 10. Temp. Reso. #R8273 approving the first renewal agreement with Standard Insurance Company for the provision of Group Life, Accidental Death and Dismemberment, Long Term Disability and Voluntary Insurance Programs for City employees, dependents and retirees in an amount not-to-exceed $930,000. (Human Resources Director Randy Cross) Attachments: R8273 - Standard 1st Renewal Option with backup City of Miramar, FL Page 5 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 11. Temp. Reso. #R8274 approving the second two-year renewal agreement for the City’s Employee Onsite Healthcare Center with CareATC, Inc., commencing on February 6, 2025 through February 5, 2027, in an annual amount not-to-exceed $808,904.41 in operating costs and $419,000 in pass-through costs for the first year of the renewal and an annual amount not-to-exceed $849,349.65 in operating costs and $439,950 in pass-through costs for the second year of the agreement. (Human Resources Director Randy Cross) Attachments: TR8274 -Rev CareATC Second Renewal Agreement PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 12. FIRST READING of Temp. Ord. #O1836 amending Chapter thirteen of the Miramar City Code, entitled “Miscellaneous Offenses” by establishing Section 13-16 entitled “Unauthorized Public Camping or Public Sleeping” to provide for regulations and penalties for public camping or sleeping on public property; providing for adoption of representations; providing for conflict and repealer; providing for severability; providing for inclusion in Code; and providing for an effective date. (Police Executive Major Tysheika Shaw) SECOND READING SCHEDULED for November 20, 2024 Attachments: O1836 1st Reading-Ban on Homeless Camping and Sleeping on Public Property PUBLIC HEARING City of Miramar, FL Page 6 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 13. SECOND READING of Temp. Ord. #O1837 amending Section 2-4, “Compensation for Elected Officials, Subsection” A. “Salaries,” by increasing the salary of the Mayor and each Commissioner by a 3% Cost of Living Adjustment, resulting in the salary for the Mayor increasing from $45,581 to $46,948 and the salary for each Commissioner increasing from $35,884 to $36,961; providing for conflicts; providing for severability; providing for inclusion in the Code; and providing for an effective date . (Sponsored by Commissioner Maxwell B. Chambers) (Passed 1st Reading on 10/02/24) (Human Resources Director Randy Cross) Attachments: TO1837 - 2nd Reading Elected Officials COLA TO1837 - 1st Reading Elected Officials COLA 14. SECOND READING of Temp. Ord. #O1834 amending the Land Development Code of the City of Miramar, pursuant to Section 302 thereof, as well as Section 166.041(3)(C)(2), Florida Statutes; more specifically by amending Chapter 4, “Zoning”, to add a new Section 409, “Live Local Act,” for development of statutorily authorized mixed-use affordable housing residential development within the commercial, industrial, and mixed-use zoning districts in which the mixed-use directive is applicable; providing Land Development Regulations and providing an administrative approval process and by amending Section 405, pursuant to Section 1002.42, Florida Statutes, as created by Chapter 2024-101, Laws of Florida for education (private schools); providing Land Development Regulations and providing an administrative approval process; making findings; providing for repeal; providing for severability; providing for correction of scrivener’s errors; providing for codification; and providing for an effective date. (Continued from the Meeting of 09/18/24) (Passed 1st Reading on 10/02/24) (Building, Planning & Zoning Director Nixon Lebrun) Attachments: O1834 - 2nd Reading LIVE LOCAL ACT AND PRIVATE SCHOOLS TO1834 - 1st Reading - LIVE LOCAL ACT AND PRIVATE SCHOOLS City of Miramar, FL Page 7 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 15. SECOND READING of Temp. Ord. #O1827 considering Application 2302287, amending the Official Zoning Map of the City of Miramar for approximately 102 acres of real properties generally located and lying north of Miramar Parkway, and east of Red Road (SR 823), in accordance with the requirements of Subsection 166.041(3), Florida Statutes and Section 304 of the Land Development Code of the City of Miramar; more specifically by changing the Zoning Map Designation of those certain parcels identified by Broward County Parcel ID numbers 514130080010 and 514130080030, from Rural (RL) and Planned Industrial Development (PID) District to Mixed-Use High (MH) District; making findings; providing for adoption; providing for severability; providing for administrative correction of scrivener’s errors; and providing for an effective date. (Passed 1st Reading on 09/18/24) (Staff requests continuance to the meeting of 11/06/24) (Building, Planning & Zoning Senior Planner Deyman Rodriguez) Attachments: Staff requests continuance QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. City of Miramar, FL Page 8 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 16. Temp. Reso. #R8236 relating to the Land Development Code of the City of Miramar, considering a request for the allocation of 156 residential units from the City’s Unified Pool and 500 Redevelopment Units (Application No. 2302291); Variance from the minimum lot frontage requirement, build-to-line requirement minimum and building height requirement as set forth in Section 404, Table 404-1, Mixed-Use Districts Bulk Regulations (Application Nos. 2307653, 2307654 & 2307658); Variance from the maximum sign face square footage requirement as set forth in Section 1004.3, Master Sign Plan Regulations (Application No. 2403556); Site Plan Review and Community Appearance Board Review (Application Nos. 2302288 & 2302290) in connection with a proposed mixed-use development to be named “The Park at Miramar” and consisting of 2,874 dwelling units, 337,317 square feet of commercial use, 125,354 square feet of office space, a 185-room full-service hotel, and featuring multiple parks, plazas, and water bodies on the 125.8-acre property generally located at the northeast corner of Red Road and Miramar Parkway, and legally identified with Broward County Parcel Id Numbers 5141-3008-0010, 5141-3008-0020, and 5141-3008-0030. (Staff requests continuance to the meeting of 11/06/24) (Building, Planning & Zoning Senior Planner Deyman Rodriguez) Attachments: Staff requests continuance Ex Parte 17. Temp. Reso. #R8265 considering a Development Agreement, Application 2404673, between the City of Miramar, the Cleghorn Shoe Corporation and the Sunbeam Development Corporation for the Park Miramar - MPC Phase VI, a proposed mixed-use development consisting of 2,874 dwelling units, approximately 337,317 square feet of commercial use, 125,354 square feet of office, a full-service 185-room hotel, and multiple parks, plazas, and open space areas, on the 125.8-acre property generally located at the northeast corner of Red Road and Miramar Parkway, and legally identified with Broward County Parcel ID Numbers 5141-3008-0010, 5141-3008-0020, and 5141-3008-0030. (Staff requests continuance to the meeting of 11/06/24) (Senior Planner Deyman Rodriguez) Attachments: Staff requests continuance City of Miramar, FL Page 9 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING 18. Temp. Reso. #R8226 considering Site Plan Application No. 2306436 and Community Appearance Board Application No. 2306440, for a 7-story, 160-room building envelope for Fairfield Inn & TownePlace Suites dual hotel, located by the southeast corner of Red Road and Marks Way; legally identified with Broward County Parcel ID Number 514130070019. (Building, Planning & Zoning Senior Planner Deyman Rodriguez) Attachments: R8226 Fairfield Inn & Townplace Suites with backup Ex Parte 19. Temp. Reso. #R8225 considering Conditional Use Application No. 2400992, Variance Application No. 2400993, Site Plan Application No. 2400990, & Community Appearance Board Application No. 2400991 for a proposed standalone Raising Cane’s restaurant with a drive-through use located at 17195 Miramar Parkway. More specifically identified with Broward County Parcel ID number 514029060040, and legally described in Exhibit “A” attached hereto; providing for severability; providing for administrative correction of scrivener’s errors. (Continued from the meeting of 10/2/24) (Building, Planning & Zoning Senior Planner Frensky Magny) Attachments: TR8225 - Raising Canes with backup Ex Parte 20. Temp. Reso. #R8172 considering Plat Application No. 2404934, Site Plan Application No. 2402241 and Community Appearance Board Application No. 2402598 for a 84-unit, mid-rise affordable housing development on the 2.13-acres vacant parcel, located at 3300 Foxcroft Road, identified by Broward County Parcel ID Number 514129010091; providing for conditions; providing for severability; providing for administrative correction of scrivener’s errors. (Continued from the Meeting of 09/18/24) (Building, Planning & Zoning Director Nixon Lebrun) Attachments: R8172 - Residences at Foxcroft Cove with backup Ex Parte OTHER BUSINESS Reports and Comments: City of Miramar, FL Page 10 Printed on 10/16/2024 CITY COMMISSION REGULAR Meeting Agenda October 16, 2024 MEETING Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOP 10/15/24 - 4:00 P.M. - Ethics Training Workshop - Commission Conference Room ADJOURNMENT 21. Motion to Adjourn THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Wednesday, November 6, 2024 at 7:00 P.M. City of Miramar, FL Page 11 Printed on 10/16/2024