CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, February 19, 2025 7:00 PM REVISED Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda February 19, 2025 MEETING City of Miramar WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission Meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission Meeting is a formal meeting of the members of the Commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission Meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission Meeting to express their views on items appearing on the Agenda. * All cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission Meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation". 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his /her name and address. 5. No untested external audio/visual presentations (i.e. jump/thumb drives) will be accepted. All a/v presentations must be emailed or delivered to the Clerk ’s Office 30 days in advance of the requested Commission Meeting date. The City reserves the right to modify or deny any presentation request. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's Office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 2/19/2025 CITY COMMISSION REGULAR Meeting Agenda February 19, 2025 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Flood Awareness Week. (Mayor Wayne M. Messam) Presentation: Miramar 70th Presentation Series Part 2. (Chief of Staff Kassandra Carvalho-Lindsay) Presentation: Blasting Advisory Board Situation Report and Recommendations. (Blasting Advisory Board Committee Chair Ryan Millay) Presentation: Kiwanis East Pines Miramar ( Commissioner Maxwell B. Chambers) Presentation: Yearly Crime Update. (Police Chief Delrish Moss) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of November 20, 2024. Attachments: 112024 Commission Minutes 2. Temp. Reso. #R8345 approving the award of Invitation for Bids No. 25-008, entitled “Wastewater Reclamation Facility Deep Injection Wells Mechanical Integrity Testing (MIT) and Monitoring Well No. 1 (MW-1) Rehabilitation Services,” to Layne Christensen Company in a not-to-exceed amount of $739,244. (Utilities Assistant Director Jinsheng Huo and Procurement Director Alicia Ayum) Attachments: R8345 WWRF MIT with backup City of Miramar, FL Page 3 Printed on 2/19/2025 CITY COMMISSION REGULAR Meeting Agenda February 19, 2025 MEETING 3. Temp. Reso. #R8323 approving the purchase of pumps and pump parts from Xylem Water Solutions USA, Inc., in an amount not-to-exceed $453,108.04, and waiving the competitive bidding requirements in accordance with City Code Section 2-413(3), City Standard Commodities. (Utilities Director Francois A. Domond and Procurement Director Alicia Ayum) Attachments: R8323 Xylem water solutions_rsn with backup 4. Temp. Reso. #R8330 approving a Pedestrian Bridge Maintenance Agreement with the South Broward Drainage District for the pedestrian bridge constructed as part of the University Drive from Pembroke Road to Riviera Boulevard Project - FM 432066-8-52-01. (Assistant City Engineer Leah deRiel) Attachments: R8330 Approving Pedestrian Bridge Maintenance Agreement with SBDD with backup End of Consent RESOLUTIONS 5. ITEM PULLED 6. Temp. Reso. #R8335 authorizing the renewal of various insurance coverages for the City’s Property and Casualty Insurance Program as part of the City’s Comprehensive Risk Management Program, effective April 1, 2025; approving a projected premium cost of $4,488,387, not-to-exceed $4,800,000, including taxes and fees; declaring by four-fifths affirmative vote that applying the City’s competitive procurement procedures to the insurance renewals is not in the City’s best interest, thereby exempting the insurance renewals from the City’s competitive procurement requirements. (Human Resources Interim Director Kanika Stampp) Attachments: R8335 Property and Casualty Ins. Renewal with backup City of Miramar, FL Page 4 Printed on 2/19/2025 CITY COMMISSION REGULAR Meeting Agenda February 19, 2025 MEETING 7. Temp. Reso. #R8336 approving the second, one-year option to renew an agreement with Gallagher Bassett Services, Inc., for third-party claims administration services resulting from Request for Proposal No. 20-07-22 and Resolution #21-66; authorizing the City Manager to execute the renewal agreement with Gallagher Bassett Services, Inc., for option year two, commencing April 1, 2025, to March 31, 2026. (Human Resources Interim Director Kanika Stampp) Attachments: R8336 Third Party Claims Service year 2 renewal 2025 with backup PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing . All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 8. Temp. Reso. #R8358 considering Plat Application No. 2404934, Site Plan Application No. 2402241 and Community Appearance Board Application No. 2402598 for a 84-unit, mid-rise affordable housing development on the 2.13-acres vacant parcel, located at 3300 Foxcroft Road, identified by Broward County Parcel ID Number 514129010091; providing for conditions; providing for severability; providing for administrative correction of scrivener’s errors. (Building, Planning & Zoning Director Nixon Lebrun) Attachments: R8358 - Residences at Foxcroft Cove with backup ExParte OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 5 Printed on 2/19/2025 CITY COMMISSION REGULAR Meeting Agenda February 19, 2025 MEETING City Attorney Reports: City Manager Reports: 9. Temp Reso #R8355 authorizing and launching the partnership between the City of Miramar and Broward County Public Schools to implement a Local Government Academic Curriculum in Miramar High School and Everglades High School for the 2025-2026 Academic Year to continue in the school curriculum indefinitely. ( Assistant City Manager Shaun D. Gayle) Attachments: TR8355 - Partnership with BCPS for the Local Government Academic Track FUTURE WORKSHOP 02/18/25 - 4:00 P.M. - Broward County Public Schools (BCPS) and City of Miramar Partnership Opportunities Workshop - Commission Chambers 02/18/25 - 4:30 P.M. - Master Plans for Water and Wastewater Systems Workshop - Commission Chambers ADJOURNMENT 10. Motion to adjourn meeting. THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: Tuesday, March 4, 2025 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 2/19/2025