City Council

MINUTES OF THE CITY COUNCIL MEETING AND REVENUE NEUTRAL RATE AND BUDGET PUBLIC HEARINGS CITY OF MISSION HILLS, KANSAS September 12, 2022 The City Council of the City of Mission Hills, Kansas held a revenue neutral rate hearing and budget hearing on September 12, 2022 at 5:30 p.m. at the regular City Council meeting. PRESIDING: Mayor David W. Dickey PRESENT: Councilpersons Bill Bruning, Barbara Nelson (by phone), Braden Perry (by phone), Eden Thorne and Andy Weed ABSENT: None ALSO PRESENT: Jennifer Lee, City Administrator; Justin Carroll, Assistant City Administrator; Meghan Woolbright, City Clerk; Jill Clifton, City Planner; Anna Krstulic, City Attorney; Spencer Jones, City Treasurer (by phone); Police Chief Byron Roberson, Prairie Village Police Department (“PVPD”); Cliff Speegle, City of Prairie Village, Stormwater Project Manager VISITORS: Tim McQuaid, 6436 Norwood Road; Mike McQuaid, 5630 Belinder Avenue, Fairway, Kansas; Walker and Jenny Woods, 2902 W. 66th Terrace Mayor Dickey called the meeting to order at 5:30 p.m. GREETINGS AND INTRODUCTIONS Following the pledge of allegiance, Mayor Dickey greeted visitors and noted that the order of the agenda could be adjusted to accommodate the interests of the visitors. Mayor Dickey noted that the meeting would be recorded for the purpose of meeting minutes. 2023 REVENUE NEUTRAL RATE PUBLIC HEARING • Resolution 2022 – Y: Exceed the Revenue Neutral Rate Mayor Dickey opened the public hearing for the 2023 Revenue Neutral Rate at 5:30 p.m. No public comment was made. Mayor Dickey noted that a roll call vote is required by State Statute for the Council to adopt Resolution No. 2022-Y. The roll call vote of the Council: Councilperson Weed - Aye Councilperson Thorne - Aye Councilperson Bruning - Aye 1 Councilperson Perry - Aye Councilperson Nelson - Aye The motion passed 5-0. Mayor Dickey closed the revenue neutral public hearing at 5:31 p.m. 2023 BUDGET HEARING Mayor Dickey opened the public hearing for the 2023 Budget at 5:31 p.m. There being no comment, Mayor Dickey closed the public hearing at 5:32 p.m. APPROVAL OF MINUTES OF COUNCIL MEETING Councilperson Weed moved to approve the minutes of the August 8, 2022 meeting. Councilperson Thorne seconded. Approved 5-0. PUBLIC SAFETY A. Police Report Chief Roberson referred to the narrative report and noted the trend of thefts from unlocked vehicles continued in August with thefts from eight unlocked vehicles. He stated the City continues to deal with and be attractive for crimes of opportunity and reiterated that each theft from a vehicle was from an unlocked vehicle. Chief Roberson noted there have been a couple forced entry crimes this year, which includes breaking a window or lock, but these instances are rare and typically related to seeking access for a visible item. Chief Roberson stated that these stolen vehicles are then used for other crimes, some of which occur in Mission Hills. He noted that this year suspects have been developed from returning criminals, including an investigation utilizing DNA evidence from a break in that occurred several months ago. He noted the cameras and license plate readers (LPR) have supported efforts to establish suspects across the Kansas City Metropolitan area and added a vehicle stolen in Mission Hills was recently linked to an event in Kansas City, MO. Chief Roberson noted there were not any traffic accidents or any other crimes of significance to report. He referred to the 2022 City Comparison Offenses Data report included in the packet and noted that any crime is too much crime, but in comparison to the cities surrounding Mission Hills the overall rate of crime is very low. Chief Roberson reported that six of the ten approved locations for license plate readers (LPR) are active and the remaining four are in the process of being installed. Councilperson Thorne asked Chief Robeson how the Police Department communicates crime prevention with residents of Prairie Village and asked if NotifyJoCo and Nextdoor platforms are utilized. She referred to the August police report and noted the twelve thefts related to unlocked vehicles are individual actions that make the whole community a target for crimes of opportunity. She opined that the messaging about locking vehicles does not appear to be reaching the residents. Councilperson Bruning agreed and noted the August activity report that shows a 92% increase annual increase of thefts from vehicles. He added that the City has sent two crime prevention letters to all residents this year, but crimes from unlocked vehicles 2 continue. He noted that the City could share with the residents the August police report, without identifying information, to demonstrate the continued crimes of opportunity and need to lock vehicles. Chief Roberson replied in Prairie Village that police reports, without identifying information, is shared on the City’s and PVPD website and social media platforms, including Twitter and Nextdoor. He added that actual police blotters are not shared but this option could be considered by the Mayor and City Administrator. He noted that when officers have contact with citizens, they encourage them to take keys out of vehicles and lock them to reduce crimes of opportunity. Chief Roberson added that NotifyJoco is not utilized to educate the public on crime trends, because that platform is typically for time sensitive or emergent issues. He noted that social media is the best platform for communicating trends with residents, in addition to City- wide letters. Councilperson Thorne recommended brainstorming opportunities to educate residents about crime trends. Councilperson Weed noted there is a fine procedure for repeated false alarms. He opined there could be a fine procedure for unlocked vehicles to encourage residents to lock their vehicles. Mayor Dickey agreed with brainstorming educational opportunities and noted that 100% of locked vehicles were not stolen in August. Mr. T. McQuaid noted that August activity map shows a greater concentration of activity in the southern portion of the City and east of Belinder. He asked if one person or group of individuals is suspected of these crimes. Chief Roberson opined it is most likely multiple individuals and noted the failure to yields report which indicates as many as five or six failures to yields a night in the PVPD jurisdiction. He noted this report shows that crime is being deterred by the patrolling police presence. Chief Roberson added that new technologies, such as LPR, result in stolen vehicles being identified by their license plate more easily, so there is a need to steal new vehicles that are not known in the metropolitan area LPR system. Councilperson Bruning noted that earlier in the year there was additional police enforcement focused on the northern portion of the City and the August report shows a greater concentration of activity in the southern portion of the City. Chief Roberson noted that when an area of the City has a greater police presence, the criminal element tends to move to other areas of the City so there is a need to constantly adjust enforcement. He noted that the comparison data only includes the Kansas municipalities, which have a lower crime rate than neighboring Missouri neighborhoods. Councilperson Thorne noted that the cameras and LPR are helping with enforcement. Mayor Dickey noted that all Kansas communities that share a boarder with Kansas City, MO have greater crime rates than those communities that are more insulated. Mr. T. McQuaid asked if the next newsletter could include the total number of unlocked thefts from vehicle and unlock vehicle thefts compared to force entry vehicle thefts for 2022 to demonstrate the crime of opportunity trend. Chief Roberson stated the crime analyst could provide that data. Mayor Dickey agreed and noted this data could be presented to residents in multiple methods including a postcard, because it accounts for the greatest percentage of crime in the City at this time. He added that home burglaries have declined. Mr. T. McQuaid added the recent home burglaries have tended to be related to construction projects. Mayor Dickey added that the southern portion of the City has more grided streets that are simpler to navigate than the winding areas of the northern portion of the City. Mayor Dickey requested the crime analyst provide the total number of broken into and how many were unlocked, and the total number of vehicles stolen and how many were unlocked in 2022 through August. Councilperson Bruning requested the total number of police calls and percentage of calls related to this issue to determine the 3 percentage of police resources dedicated to unlocked vehicle crimes. Councilperson Nelson noted that many residents believe that these crimes of opportunity could not happen to them, but that is not the case. She noted individuals need to take responsibility for securing their property and supported sending a postcard. B. Fire District Report Mayor Dickey referenced the Fire District report and noted if the Council had any questions that staff could relay them to Chief Chick. CONSENT AGENDA A. Claims Ordinance No. 1620 B. LKM Voting Delegate Selection C. Resolution 2022 – Z: 2022 Financial Audit with Gordon CPA D. Resolution 2022- AA: 2022 Capital Maintenance Projects with LMCC E. Resolution 2022 – BB: 2023 Police Contract with City of Prairie Village Councilperson Weed moved to approve the consent agenda as presented. Councilperson Bruning seconded. Approved 5-0. NEW BUSINESS D. Discuss Request to Reexamine Solar Installation Regulations Mr. Woods noted that he and his wife are attending the Council meeting with a request to reexamine the City’s solar installation regulations. He noted they had submitted a solar project to the City’s Architectural Review Board (ARB) that could not be approved because the panels were on the front of the home, which is the only effective location for their property. He noted that during the ARB review, the board indicated that they did not believe it was within their purview to approve the application due to the panel’s location. He noted their ARB application materials were included in the Council packet for consideration and their request is for the Council to consider changing the City’s solar regulations to allow for street facing panels. Mayor Dickey noted solar installation is an important issue that there will be most likely an increasing number of residents seeking. He noted that the current regulations limit southern facing properties. Mayor Dickey recommended the Planning Commission reexamine solar system installations because it has been several years since their last review and the technology, desire for, and acceptance of so these systems has changed. He noted in traveling to Arizona, California, and Florida that communities with similar demographics to Mission Hills have effectively managed installing these systems. Councilperson Nelson agreed and noted there have been improved and less obvious technologies since the Planning Commission’s last review. Councilperson Bruning opined against solar panels on racks raised above the roof in favor of solar tiles or technologies that match the slope of the roof. He noted the Tesla solar tile product and asked the Woods if they had investigated the economics of that option. Mr. Woods stated the solar tiles option was considered but the cost was three times greater than the option they proposed to the ARB. He added their proposed solar project would be a $45,000 investment and 4 the system would be able to generate their energy needs for the year. Mr. Woods opined that if front facing systems were allowed there would not necessarily be a rush of them in the City because not all homes have the same needs, as the orientation of the home impacts the appropriate placement for these systems. He added for example that houses with substantial tree cover would not be good candidates for these systems. Councilperson Weed asked the Woods if this project would provide an opportunity to sell surplus energy to Evergy, if that type of relationship has already been established, and if this relationship is considered favorable by Evergy. Mr. Woods replied there is an opportunity to sell surplus energy to the local utilities through netmetering agreements, which are established by the solar provider on the property owner’s behalf. He noted this process connects the property to the overall power grid. Councilperson Weed asked if Evergy is enthusiastic about netmetering agreements and the installation of solar systems. Mr. Woods noted most utilities, especially in the Sunbelt are becoming increasingly engaged in solar. He added that in some communities new construction is required to include solar systems, and more than half the states have solar access laws that prohibit municipalities from creating obstacles to solar technologies. Mr. Woods noted that his understanding is that Mission Hills is the only municipality in Kansas and Missouri that has limitations on solar systems and added that there are homeowners associations with solar system limitations. Councilperson Bruning noted that Mr. Woods knowledge of the data and experience is very relevant and would be a benefit to the Planning Commission’s review. B. Prairie Village and Johnson County Wastewater 2023 Mission Road Project Mr. Speegle thanked the Council for providing an opportunity to be placed on the agenda and noted he is the stormwater project manager for the 2023 Mission Road Project. He stated the Mission Road project is a flood control project along Brush Creek between Tomahawk Road and 67th. He referenced the project report and noted a primary driver of the project is flooding on Mission Road, especially at the low point at 68th Street there has been five feet of water in the roadway when Brush Creek leaves its banks. He added that five homes along Mission Road experience repeated flooding. Mr. Speegle noted the project driver was in the late summer of 2017 there were multiple flood events that affected Mission Road. He stated this prompted a preliminary engineering study of Mission Road, which is also a requirement in the process for seeking funding through Johnson County’s Stormwater Management Advisory Council (SMAC). In 2018 Mission Hills residents adjacent to Brush Creek were invited to a public meeting on the study results. He noted that the project was approved for SMAC funding in 2021 and the engineering process resulted in the project being scheduled for spring 2023 with the road project in summer 2023 to avoid school traffic. Mr. Speegle stated the project solution is to raise Mission Road at the low point, which at 68th Street would be five feet. He noted this would also result in Brush Creek staying within its banks and mitigate the flooding of the five houses along Mission Road. He added the solution would result in significant grade changes to the front yards and driveways for homes on the west side of Mission Road. He noted the existing parking lot in Schliffke Park between Brush Creek and Mission Road would be removed and the park would be improved in keeping with Prairie Village Park masterplan completed in 2003, which includes reestablishing a trail, seating areas, trees, and native plantings. He noted that the brick seat wall and planting themes that are present at other park nodes along and on the west side of Mission Road would be incorporated into Schliffke Park. 5 Councilperson Weed noted there is one Mission Hills residence at Tomahawk Road that is particularly close to Brush Creek at Mission Road and asked how it would be impacted by the project. Mr. Speegle noted that resident attended the public meeting that Prairie Village held and that currently when Brush Creek floods the water goes significantly into their yard. Councilperson Weed asked if the project solutions would increase the amount of flooding to this resident’s yard. Mr. Speegle replied that a challenge in designing a flood prevention project is the required floodplain permits through the Federal Emergency Management Agency (FEMA). To obtain a FEMA floodplain permit the project cannot change or raise the flood elevation along any properties whether upstream or downstream. Councilperson Thorne asked if any existing trees would remain. Mr. Speegle replied on the Prairie Village side of the Brush Creek that no existing trees would remain. Councilperson Thorne asked if any trees on the Mission Hills side of Brush Creek would remain. Mr. Speegle noted that Prairie Village’s project is working to limit any impact to Mission Hills trees, but the Johnson County Wastewater project will impact the existing Mission Hills trees. He noted that the existing juniper trees in Schliffke Park have been trimmed so extensively due to the parking lot that they have health issues and need to be removed. Additionally, the area adjacent to Brush Creek should be open from a water flow perspective and currently along the creek channel is it mostly volunteer trees and honeysuckle. Mr. Speegle stated that Mission Hills and Prairie Village shared a project in 2000 that addressed up to the ten-year flooding event and channel bank erosion on both sides of Brush Creek. He noted the 2023 Prairie Village project is to address the one-hundred-year event. He referenced a rendering of the channel and noted that some of the Prairie Village side of the channel will require walls and the project currently includes precast concrete block to simulate stone. Councilperson Thorne asked if the blocks would be gray in color. Mr. Speegle replied there could be opportunities to stain the blocks. Councilperson Bruning asked if there would be concrete channel walls on both the Prairie Village and Mission Hills sides of Brush Creek. Mr. Speegle stated that in the 2023 project the channel wall improvements would only be in Prairie Village. He noted that 100-feet of the existing geocell channel wall from the 2000 project would remain as it continues to provide creek bank stabilization. He noted the lack of regular maintenance of the geocell has resulted in volunteer plantings and delamination of the cells. Councilperson Bruning noted there are not any other locations in Mission Hills with geocell channel walls and rock boulders are typically preferred. Mr. Speegle stated he discussed the 2000 project with one of the project engineers who noted the resident subcommittee of both Prairie Village and Mission Hills residents had wanted to try green solutions, which led to the use of geocells. He added that there is an opportunity to replace approximately 100-feet of the geocell with concrete block wall during the 2023 project, which would impact the existing planting screens. Mayor Dickey noted this would be a topic on which to engage the adjacent Mission Hills residents. Councilperson Nelson noted the primary goal of the 2023 project is to reduce the flooding on Mission Road. She asked the impact of building a channel wall along Mission Road on Brush Creek and noted the water that heretofore was on Mission Road will now be entering Mission Hills. Councilperson Bruning added that by channelizing Brush Creek along Tomahawk Road and beneath the shops it appears that Prairie Village effectively pushed the water to the low point and the 2023 project will push the water onto Mission Hills. Councilperson Nelson noted interest in the impact of the 2023 project on the wooden bridge at Indian Lane. She noted that there is 6 already a floodplain along Indian Lane where the water that was once on Mission Road would be entering Mission Hills. She opined that the City engage an engineer to review the impact of the 2023 project on Mission Hills. Mayor Dickey noted that to receive a FEMA floodplain permit for this project that the impact up and downstream of the project must be evaluated. Mr. Speegle agreed and stated to receive Johnson County SMAC funding and FEMA floodplain permit the project engineers are required to evaluate the impact of the project both up and downstream and certify that there will be no rise or change to the flood elevation. He added that the creek has been modeled to the wooden bridge at Indian Lane and the project will not cause an increase in water flow. Councilperson Bruning asked if the water speed was modeled. Mr. Speegle replied yes, and the water flow returns to the same speed as prior to the project scope at the parking lot of the Village Church. Councilperson Nelson noted that the Council has observed 3-D creek models at the University of Kansas City-Missouri (UMKC) that have demonstrated the impact of modifications and opined the project should be modeled at UMKC before action was taken. Mr. Speegle noted that a third-party engineer, Water Resources Solutions (WRS) reviewed the detailed project plans six months ago and added that this firm has worked extensively in Mission Hills. He clarified that this project will not be adding any new water that was not already in Brush Creek. Mayor Dickey stated that WRS is the firm that Mission Hills’ often contracts with for water engineering. Mr. Speegle noted that WRS provided the original preliminary engineering and design in 2018, which included raising Mission Road and channel walls. Ms. Lee asked if the 2018 WRS project design was very similar to the current project design. Mr. Speegle replied yes and noted that the project expanded to include Schliffke Park improvements, which were evaluated six months ago by WRS. Ms. Lee stated that the City can engage WRS to reevaluate the project plans for impacts to Mission Hills. Councilperson Bruning noted that proposed cast concrete blocks would not meet the approved materials for Mission Hills. Councilperson Thorne also noted a concern for the overall aesthetic of the project and noted the importance of maintaining a natural setting. She opined the gray cast concrete and planting removals will have a significant visual impact for both Mission Hills and Prairie Village. Mr. Speegle noted that the Prairie Village City Council also discussed the aesthetic impact of the tree removals and unstained concrete. Ms. Lee noted the natural stacked stone wall along Brush Creek at Hiawassee Park and adjacent to the 63rd Street bridge along the golf course is the City’s standard when creek walls have needed repairs. She noted that this material is a cost consideration for Prairie Village. Mr. Speegle noted that channel walls would be visible when standing on the top of the Tomahawk bridge looking downstream. He added that while driving on Mission Road the channel walls would not be visible and for the homes in Mission Hills there is approximately 100-feet of dense woods what will obstruct the view when there is foliage. Councilperson Thorne asked if the dense woods remain. Mr. Speegle stated the woods remain except for the woods within the Johnson County drainage project, which will take place within the existing drainage easement. Mayor Dickey asked if the power lines in Schliffke Park would be undergrounded. Mr. Speegle replied no. Councilperson Bruning noted the project does not include adding a wall in the existing parking lot of Village Church. Mr. Speegle replied there is an existing wall from the 2000 project that is in good condition and adequately handles the speed and volume of water entering the parking lot. Mr. Speegle referred to Johnson County Wastewater (JCW) collector main improvement project. He indicated that JCW collector upgrades, which includes a sewer main replacement within the 7 existing sanitary easement will be the most impactful to Mission Hills. He noted the system is undersized and is included in JCW’s 25-year plan. He added homes along Mission Road have significant groundwater issues, so during wet weather conditions there is repetitive sanitary sewer backup into homes. He added that JCW is taking the opportunity to coordinate with Prairie Village so that residents are only impacted once. Councilperson Bruning asked if Mission Hills residents adjacent to this project area are experiencing sanitary sewer backup. Ms. Lee stated that the known sanitary sewer backups in Mission Hills are related to the connections with the Kansas City, MO system in the northern portion of the City. Mr. Speegle clarified that there are not any Mission Hills homes directly connected to this JCW. These homes that back up to Brush Creek connect to a main on Tomahawk Road, which then connects into this collector system. Mr. Speegle reiterated that the JCW project would occur within the easement and require approximately 20-feet of tree removals within the approximately 100-feet of woods for the placement and mobility of heavy construction equipment. He noted the visual impact to residents that back up to Brush Creek should not significantly change. Councilperson Bruning asked if the City Arborist has reviewed the impact to the existing woods. Ms. Lee replied not yet, but he will review the plans. Mr. Speegle stated he would coordinate providing these detailed plans for the Arborist. Councilperson Bruning asked if the Mission Road project would result in sediment islands in Brush Creek that could impact water flow. Mr. Speegle replied that within the channel there will be control structures in place that break up sediment to address the sediment that has been observed in the creek at the bend of the Village Church. Councilperson Bruning asked if sediment should be expected further north of the project scope. Mr. Speegle replied no because there will be additional control structures placed beyond the pedestrian bridge. He added there are existing walls and geocells armoring the channel beyond these sediment controls so additional erosion is not anticipated. Councilperson Nelson asked for details on the traffic detours during the Mission Road closure. Mr. Speegle stated he could share the traffic plan with the City and most likely north bound traffic would be detoured at 75th Street to Roe Avenue and commuters will find new traffic patterns during long term road closures. He added the road project is planned during the summer to accommodate the schools and churches on Mission Road. Mayor Dickey noted the JCW project will occur within the bounds of the sanitary easement and requested the City Arborist review the impact to the buffering woods and engage with the project to potentially protect trees during construction. Mr. Speegle noted environmental engineers have reviewed the site and marked trees to be maintained and these individuals could work with the City’s Arborist. He added that a separate contractor will implement the project restoration plan to fully reestablish plantings on both sides of the creek. Mr. Speegle noted the County now provides three years of funding to establish and maintain these restoration plantings. Councilperson Bruning reiterated his concern that the channelization of Brush Creek at Roe Avenue and Village Shops have moved water issues from Prairie Village to Mission Hills. Mayor Dickey noted Councilperson Bruning is asking Mr. Speegle to go back retrospectively on the concrete channelization that occurred in the 1950s and 1960s and determine if that had a negative impact on Mission Hills. Mr. Speegle replied that the Mission Hills and Prairie Village project in 2000 addressed the impact of upstream channelization in Prairie Village. He added that the Mission Road project scope does not include channel modification and the work will occur along the bank. 8 Additionally, the Army Corp of Engineer permits limit working in the channel and a specialized Army Corp of Engineers permit was required in Mission Hills and Prairie Village project in 2000, because major channel changes were needed in addition to armoring the channel with walls and geocells. The Council further discussed concerns that by moving flooding off Mission Road that the project could increase the flow and volume of Brush Creek in Mission Hills, negatively impact residents in and adjacent to the existing floodplain along Indian Lane, and cause water to overtop the wooden bridge at Indian Lane. Councilperson Nelson reiterated the request to engage the City’s water engineer to review the project plans. Mr. Speegle stated he understands the Council’s concerns and he will coordinate with the project engineers to provide further comments on the project related to Mission Hills. Councilperson Thorne asked to clarify if the intent of the Mission Road project is to address the safety issues resulting from five feet of standing water on Mission Road and the result of the project is five homes will be taken out of flooding. Mr. Speegle replied yes. Councilperson Thorne asked if other solutions, such as a flood gate closing Mission Road during flooding had been considered. Mr. Speegle referred to the 2018 engineering study and the solution identified to take Mission Road out of flooding is to raise the roadway. Additionally, the cost benefit ratio to take the five houses out of flooding by condemnation was not viable and would not address the Mission Road flooding. Councilperson Bruning asked the reaction of the Prairie Village City Council to the Mission Road project proposal. Mr. Speegle stated their Council is in favor of the project because they have seen the cars caught in flooding on Mission Road and are aware of the residential flooding. He noted during the proposal review their Council had questions about the tree removals, improvements, and planting plan at Schliffke Park. Mayor Dickey noted that the Mission Road project is within the bounds of Prairie Village and the JCW project is within the bounds of the sanitary easement. Councilperson Bruning noted the Council’s concerns are related to continuing a relationship of good neighbors. Mayor Dickey noted the importance of the Mission Road project remaining timely as the road closure will have a significant impact on traffic. Ms. Lee stated that the City has a time and materials contract with Water Resources Solutions (WRS) who can reevaluate the Mission Road project impacts and provide a report at the October meeting. Councilperson Bruning reiterated concerns that the Mission Road project could negatively impact the downstream residents at 65th and Indian Lane. Ms. Lee noted that the Mission Road project cannot receive a permit from the Army Corp of Engineers and FEMA without demonstrating that the project will not cause the flood elevation to rise. Mr. Speegle replied that the permitting requirement for FEMA is the flood elevation cannot rise anywhere up or downstream of the project. Mr. Speegle noted that the next steps on the Mission Road Project are the public stakeholder meetings. He added these meetings will be noticed by mail and he will work with Mission Hills staff to identify the appropriate residents to be included. Mr. Speegle stated he could return to provide further updates to the Council as designs for Schliffke Park are formalized. Mayor Dickey noted that the great visual impact to Mission Hills will be a result of the woods clearing required for the JCW Project. Mr. Speegle noted that landscape renderings will soon be available for review. Councilperson Weed asked the reaction of the Village Church to the Mission Road project. Mr. Speegle replied there have been ongoing discussions with the Village Church and 9 their primary concerns are summer roadway construction and water flow. He added that both WaterOne and Evergy have coordinated utility projects with the Mission Road project. FINANCIAL REPORT A. August Financial Report Mr. Carroll referred to the August Financial report and noted that the sales tax distribution has not been received so there will an adjustment in the September Financial report. He added the quarterly report will be provided next month. OLD BUSINESS (Continued) A. Repeat Nuisance Properties Mayor Dickey noted that the demolition procedure continues at 3002 W. 66th Terrace. Ms. Lee noted the utility disconnections have each taken approximately 30-days. She added gas services has been disconnected, water service has been disconnected with an agreement for a temporary service to remain for maintaining sod, and electrical disconnection is in process. Ms. Lee added that the contractor will provide 48-hour notice of the demolition to the adjacent neighbors, and she will provide notice to the Council. NEW BUSINESS (continued) A. Resolution No. 2022-CC: Adoption of the 2023 Budget Councilperson Bruning moved to approve Resolution No. 2022-CC for the adoption of the 2023 budget. Councilperson Thorne seconded. Motion approved 5-0. Ms. Lee noted a draft educational sales tax mailer was included in the packet and requested the Council to provide any additional comments to staff for finalization. B. Resolution No. 2022-DD: Contract with Water Resources Solutions (WRS) for Stormwater Infrastructure Inventory Ms. Lee noted the Council had discussed inventorying and then inspecting all of the City’s stormwater infrastructure at the financial and strategic planning retreat. She noted this data would be utilized to develop the annual capital improvement program. Ms. Lee added that two inventory bids were received and WRS provided a significantly more competitive proposal. She noted the next step would be to identify and prioritize those pieces of infrastructure for inspection, which will make the projects eligible for county funding. Councilperson Bruning moved to approve Resolution No. 2022-DD to contract Water Resources Solutions for a stormwater infrastructure inventory. Councilperson Thorne seconded. Motion approved 5-0. REPORTS OF CITY STAFF 10 City Clerk Ms. Woolbright referred to upcoming events on the City’s event calendar and added the Police Appreciation lunch has been scheduled for October 4th at the Prairie Village Police Department. City Administrator Ms. Lee stated that the Tomahawk Road project is nearly complete. She noted the solar infrastructure for the crosswalk at City Hall Park will be installed later this week. Councilperson Bruning and the Council congratulated Ms. Lee on the success of the Tomahawk Road project. Ms. Lee noted that the utilities will be sodding over the next several weeks. Ms. Lee added that a clay storm sewer pipe failed causing a sink hole in the road between Brookwood Fountain and Nature Island. She noted in addition to this emergency repair the City will repair stormwater pipes that daylight in the creek at Nature Island. Ms. Lee noted there have been multiple resident requests for enhancing the safety at the crosswalk at 63rd Street and Belinder Avenue/Overhill Road. Ms. Lee noted a traffic engineer could study the 63rd Street crossing and provide recommendations. Mayor Dickey noted the public input on the crossing at City Hall Park indicated residents are now more open to considering additional improvements at crossings. Ms. Lee stated that staff would move forward with contracting a traffic study at this location. Councilperson Nelson requested pedestrian counts with time of day be included in this study. Ms. Lee added that the most recent fireworks display at the Indian Hills Country Club generated a large volume of calls to Police Dispatch. She noted the City will work with PVPD to provide notification to residents who might be impacted by the associated noise. Assistant City Administrator Mr. Carroll reported the previously placed coyote traps were removed but there could be an opportunity for new locations. He added the trail cameras are still in place north and south of 63rd Street and sightings have significantly dropped to three sightings of one coyote over the past month. He added the City is using targeted herbicide to mitigate and contain the duckweed outbreak at Eisenhower Pond and longer-term solutions are still being identified. Ms. Carroll noted the Park Board will be discussing options for improvements to the additional greenspace at City Hall Park. He noted this is an opportunity for the Park Board to also evaluate the playground area for possible improvements. Councilperson Nelson noted City Hall Park is the only play equipment in the City and this could be an opportunity to modernize the park for the City’s growing number of families with young children. City Planner Ms. Clifton noted the packet includes the Planning Commission’s review of the setbacks that were adopted in 2019 per the Council’s request. She stated the Planning Commission did not find 11 any changes to be made as the setbacks were guiding development as intended and added the Planning Commission will review the Greenspace Recommendations in 2023. MAYOR’S COMMENTS A. Liaison Reports Councilperson Weed reported the Planning Commission would be discussing recommendations from Sargent Town Planning. Councilperson Thorne reported the Architectural Review Board would meet tomorrow. She noted the agenda includes a request for a driveway with a grass strip down the middle, which is currently prohibited by ordinance. Ms. Lee noted the Planning Commission reviewed this type of driveway in relation to the Greenspace Recommendations in 2019. She added that redevelopment projects in Prairie Village and Fairway were proposing driveways with grass strips down the middle to avoid impervious surface restrictions, so the City restricted this driveway option by ordinance. Ms. Lee stated that the property owner is requesting the City consider allowing driveways of this type. She noted an existing driveway at 6210 High Drive. Mayor Dickey opined that if the Council is inclined for this request to be reevaluated then from a Greenspace perspective the grass strip at the center of the driveway should be excluded. Councilperson Bruning agreed. The Council requested the Planning Commission review this request once their schedule allows. Councilperson Bruning noted the Park Board met and have placed the Fisher Boy on the little island on Eisenhower Pond for evaluation. He noted that Mission Hills Homes Company is scheduled for the 2023 City tree pruning program. Councilperson Bruning noted discussions will begin with Indian Hills Country Club for a planting program to obscure their parking lot when entering the City. Councilperson Nelson reported the Board of Zoning Appeals met and on-boarded two new members. She noted one variance was granted for the location of a generator. Councilperson Perry reported the Crime Prevention and Safety Committee met to discuss coyotes and received an update from PVPD related to crimes of opportunity. He noted the Committee evaluated the request to make Cherokee Lane a one-way road and decided to table the discussion because the overall sentiment was the increased traffic on this road was due to the Tomahawk Road project, which is now completed. Mayor Dickey thanked the staff for the success and early completion of the Tomahawk Road project. He noted the Council will be revisiting the Belinder Low Water Crossing discussion at a future meeting. Meeting adjourned at 7:21 p.m. /s/ Meghan Woolbright City Clerk 12