City Council

MINUTES OF THE CITY COUNCIL MEETING CITY OF MISSION HILLS, KANSAS November 18, 2024 The City Council of the City of Mission Hills, Kansas held a meeting on November 18, 2024 at 5:30 p.m. PRESIDING: Mayor David W. Dickey PRESENT: Councilpersons Bill Bruning, Gregg Davidson, Barbara Nelson, Eden Thorne, Andy Weed ABSENT: None ALSO PRESENT: Jennifer Lee, City Administrator; Meghan Woolbright, Assistant to the City Administrator; Spencer Jones, Treasurer; Jill Clifton, City Planner; Jason Nickles, City Clerk; Anna Krstulic, City Attorney; Chief Byron Roberson, Prairie Village Police Department (PVPD); Deputy Chief Major Eric McCullough, Prairie Village Police Department (PVPD); Captain Adam Taylor, Prairie Village Police Department (PVPD) VISITORS: Jeff Wilkie, Kimley-Horn; Tim McQuaid, Mission Hills, KS; Paula & Casey Halsey, Mission Hills, KS; Brittany McLaughlin, Mission Hills, KS, Scott & Allison Ward, Mission Hills, KS; Becca Reuben & Dr. Joseph Reuben, Mission Hills, KS; Jerry LaMartina, Johnson County Post. CALL TO ORDER Mayor Dickey calls the meeting to order at 5:30 p.m. and the pledge of allegiance was recited. GREETINGS AND INTRODUCTIONS Mayor Dickey greets visitors and notes that the order of the agenda would be adjusted to accommodate the interests of the visitors. Mayor Dickey notes that the meeting would be recorded for the purpose of meeting minutes. APPROVAL OF MINUTES OF COUNCIL MEETING – October 14, 2024 Councilperson Nelson moves to approve the minutes of the October 14, 2024 meeting. Councilperson Bruning seconds. Approved 5-0. PUBLIC SAFETY A. Police Report Chief Roberson begins with a brief farewell statement, announcing that this will be his last meeting in person due to requirements related to the sheriff's office. Reflecting on their career, he states: "I started my career with the Prairie Village Police Department in 1995. Serving Mission Hills and neighboring communities has been a privilege. Over the last year, I’ve come to deeply value 1 the special relationship between the police department and the cities of Mission Hills and Prairie Village. It’s because of this partnership that these two cities remain some of the safest places to live, work, and shop in the region. I’m truly grateful for the opportunity to serve these communities for the past 29+ years. This is not goodbye—I will return in a different role to continue serving these people." Chief Roberson transitions to the October report recounting a successful use of LPR to locate a stolen vehicle near the 5800 block of High Drive which led to the apprehending of a person of interest. He adds, another suspect was caught attempting to steal a second vehicle nearby and was also taken into custody and both individuals were subsequently charged. Chief Roberson notes another theft involving an unlocked vehicle with the key fob inside that was unlawfully taken from a driveway in the 5600 block of Pembroke Lane. Chief Roberson adds that the vehicle hit another vehicle while being backed out of the driveway and the stolen vehicle was later found in Kansas City, with damage consistent with the theft, and evidence linked the vehicle to the case, though there are currently no leads. Chief Roberson reports of a third incident involving the theft of a vehicle belonging to a visitor and it is believed the car was stolen using keys left nearby and the vehicle was also recovered in Kansas City. Chief Roberson further reports that three additional porch thefts were captured on surveillance footage, involving a female suspect driving a Ford Fiesta, adding, the suspect has been partially identified and the investigation is ongoing. Councilperson Bruning asks Chief Roberson if any of the City’s cameras helped identify the suspect to which Captain Taylor states that although the department's cameras did not trigger any direct alerts during these incidents, they played a crucial role in identifying and tracking the vehicle. Chief Roberson concludes by expressing gratitude for their time in the community and commending the police team for their continued dedication to ensuring public safety. Councilperson Nelson expresses sincere gratitude for all the Chief has done and praised his leadership and emphasized that the Chief would make an excellent sheriff and highlighted his positive impact on the community during his tenure. Councilperson Nelson recognized the excellent work of all the Chief’s predecessors but reiterated that the Chief's contributions have been exceptional. Councilperson Nelson expresses confidence that the Chief will continue to serve the community well in his new role and assured him that the community would always hold him in high regard. In closing, Councilperson Nelson encouraged a round of applause for the Chief. Councilperson Nelson leaves the Chief with one last question requesting input from the police department, recognizing the Chief's expertise in safety and suggesting that officers may be able to identify potential risks or concerns that others might overlook. Chief Roberson responds affirmatively, stating that the traffic unit will work closely with the council, engineers, and utilize data from the area to assess the situation. Chief Roberson notes that officers would identify potential safety concerns, particularly with pedestrian traffic, and highlight areas that may need attention and emphasizes that the impact on traffic flow and other factors would be important in the decision-making process as the project moves forward. Councilperson Bruning asks for clarification from Chief Roberson concerning the Tomahawk Road and Ensley Lane intersection, expressing confusion about the correct way to navigate it. Councilperson Bruning mentions that it has never been clear which way to go around the island, especially when turning, and suggested adding a sign at that location to clarify the rules for drivers. Ms. Lee adds that is something the City can do a traffic review on. Councilperson Bruning asks about the rules for navigating a triangular intersection, particularly whether drivers 2 should stay on the right or the left when turning left. Councilperson Bruning also inquired about adding signage to clarify the rules, noting confusion at the intersection. Councilperson Weed asks Chief Roberson about succession planning for the department, to which Chief Roberson confirmed that Captain McCullough had been promoted to Major earlier in the year in anticipation of taking over as Chief and the plan is for McCullough to be sworn in mid-December. Chief Roberson also shares that McCullough has been included in all relevant meetings and discussions to ensure a smooth transition and McCullough would likely reach out to the Council and Mayor for individual meetings to introduce himself and discuss his role. Captain Adam Taylor provides an update on the License Plate Recognition (LPR) camera deployment project, noting there are 21 active LPR cameras in Mission Hills and staff had identified three additional locations for new cameras in 2025. Captain Taylor states the first location is on 68th Street, which was identified because there were no cameras along that thoroughfare from State Line Road to Tomahawk Road. The second location is on 65th Street at State Line Road as this location was chosen because cameras were already placed at nearby intersections, such as 67th Street at Tomahawk Road and State Line Road, and at Belinder Circle, but there is a gap in coverage on 65th Street, particularly for traffic coming across State Line Road towards Belinder Avenue. The third location is on 70th Terrace and State Line Road, adding this location was considered essential because there was significant traffic passing through this intersection, but there is no current camera coverage. Captain Taylor outlines that these three locations are being proposed for immediate approval by the Council for the current fiscal year and following approval, the next steps would involve assessing the other recommended locations, marked in red on the map, in 2026 to determine if they were suitable for future camera installations. Councilperson Weed asks, regarding the necessity of placing cameras at intersections that already had significant north-south camera coverage. Captain Taylor clarified that the cameras would be positioned to cover all four directions—north, south, east, and west—at each of the proposed locations, ensuring comprehensive coverage and continuity of surveillance. Captain Taylor confirms that the deployment would be thorough and that capturing traffic from all directions was important to avoid gaps in monitoring. Captain Taylor concludes by inviting any further questions and reaffirms the intention to reassess the remaining locations in the future. Councilperson Thorne asks Captain Taylor whether, at some point in the future, it would be possible to analyze which areas are being effectively monitored by the cameras to identify any gaps in coverage and suggests that it might be helpful to determine if there are instances where individuals are leaving the City without being tracked, indicating areas where monitoring may be insufficient. Captain Taylor states that is something the department can look at based on some of the data. Mayor Dickey asks Captain Taylor if City Council can accelerate the 2026 camera installation to which Captain Taylor states yes. Ms. Lee states from an installation perspective that is the case, but it would need to be worked into the budget. Ms. Lee notes that supplementing the budget will be necessary, as the cost for the next three cameras is approximately $80,000 and suggests using leftover capital funds from the current budget to cover the costs. Councilperson Nelson points out that prices are likely increasing and asks Captain Taylor for his input on whether this approach is the best course of action. Captain Taylor highlights the strong partnership with the current company, stating the quotes for the three proposed locations are within the expected range. Mayor Dickey recommends moving forward with building out the three proposed camera locations and suggests revisiting the possibility of accelerating plans for additional cameras in January. Councilperson Weed mentions that there is currently only one traffic camera by Belinder Circle and proposes 3 the idea of installing a traffic camera at 63rd Street and Wenonga Road as this camera could track various activities, including accidents and other relevant traffic data. Captain Taylor explains that there is currently one traffic camera at 63rd Street and Indian Lane. Captain Taylor suggests that a review of the intersection might be beneficial. Councilperson Weed suggests that a traffic camera could provide valuable insights that might not be visible from other methods. Mayor Dickey proposes that, instead of a permanent traffic camera, they could consider using temporary cameras, similar to trail cams, to gather information. Tim McQuaid notes that there is already a camera near this location. Captain Taylor notes that he is unsure of the view the camera can see but will look into it. Councilperson Nelson comments that, in their experience, there is very little traffic coming out of Indian Lane and adds the traffic is much heavier on Wenonga Road and suggests that, if cost is a concern, it might be more effective to move the camera to a location where there is more traffic and pedestrian activity. Councilperson Davidson moves to approve the addition of 3 LPR cameras with a more detailed and further discussion in January. Councilperson Weed seconds. Approved 5-0 Captain Taylor mentions at the next meeting on December 9th Major McCullough will present a new initiative involving a company called Axon. Captain Taylor adds this company was chosen after the current vendor for body cameras, in-car cameras, and tasers reached the end of its service life and the decision to switch vendors came about after the staff explored various options, focusing on officer and community safety, as well as liability, transparency, and overall reliability. Captain Taylor explains that the new system will not only include body cameras but will also integrate traffic cameras and license plate readers in real time, enabling the department to capture crimes as they occur rather than reviewing footage later. Captain Taylor shares that this transition is part of a broader plan to consolidate their technology into a single, unified platform and the goal is to provide more transparency and improve crime-fighting capabilities. Captain Taylor states the contract with Axon is a ten-year agreement, which will allow the department to receive new equipment throughout the contract duration. The additional annual cost for Mission Hills for a ten-year agreement with Axon will be $28,779.72 and they will seek approval for this ongoing investment. Captain Taylor adds the new system will replace their existing body cameras, in-car cameras, tasers, and some of their drone-related platforms and it will also allow for the integration of all existing systems into a cloud-based platform that will be accessible to officers and dispatch, offering enhanced efficiency and real-time data sharing. Chief Roberson explains that the police department is making a significant investment of $3.6 million over a ten-year period, with a portion of the cost being supported by Mission Hills and stresses the importance of this investment, noting that it will integrate all existing systems into a unified platform. Chief Roberson highlights that the integration will enable the dispatcher to handle cameras, license plate readers (LPRs), and officer communications simultaneously, tasks that are currently managed but at a slower pace and the new system will improve speed and safety for both dispatchers and officers. Captain Taylor assures everyone that they will receive the presentation as previously mentioned, emphasizing the urgency of the situation and explains that the current equipment is failing, and the existing vendor is unable to provide replacements. CONSENT AGENDA A. Claims Ordinance No. 1663 Councilperson Nelson moves to approve Claims Ordinance No. 1663. Councilperson Weed seconds. Approved 5-0. 4 FINANCIAL REPORT A. October Financial Report Ms. Lee reflects on the nearing end of the year, noting that better financial numbers will soon be available and affirms that the third quarter analysis remains accurate, indicating the year will likely end close to the budgeted target without a significant surplus. Ms. Lee explains that while there have been some particularly strong revenue years in the past, this year aligns more closely with expectations. Ms. Lee states that a more precise year-end financial review will be presented in December, with a final closeout to be discussed at the January meeting. Ms. Lee explains that two years ago, the decision was made to not only install LPRs and cameras at intersections but also to equip all Mission Hills vehicles with them. However, Ms. Lee states this has not yet been fully implemented. Ms. Lee adds, the cost for each device is $22,000, and there are three vehicles without them and to address this $66,000 was encumbered. Ms. Lee suggests that for at least the first two years of the Axon agreement, the budget does not need to be adjusted , as this encumbrance can be used to fund the costs. Ms. Lee clarifies that this expense will not be part of the Police contract, but will be a separately billed item, directly handled by the service provider, and not included in the monthly contract payment. Councilperson Weed asks if this represents a change in methodology regarding how they budget and pay for things in their partnership and expresses concern about whether this could open a back door for the service provider to request additional funds outside of the contract. Ms. Lee acknowledges that this approach could be seen as a change, but notes that it is in line with current trends, where everything is typically a subscription or license. Ms. Lee explains that the department is essentially purchasing a ten-year subscription for both the equipment and software and after ten years the department will need to decide whether to continue with the same system, switch to a different company, or explore other options. Ms. Lee draws a parallel, mentioning that the City similarly purchases smaller subscriptions, such as for Office 365, and concludes that this is essentially a large-scale subscription for ten years. Councilperson Weed asks if this is something the City should keep an eye on. Ms. Lee agrees, adding that one of the things the Government Accounting Standards Board (GASB) asks governments to consider is their liabilities associated with subscription- based services. Ms. Lee acknowledge that while $28,000 might seem manageable on its own, when combined with other subscriptions the total becomes significant. Mayor Dickey suggests that it is an important conversation to have after the presentation and questions why the service provider would not use the same percentage methodology as the Police contract. Ms. Lee explains that there is one caveat to the previous suggestion: the service provider initially ran the numbers differently, and that approach resulted in a figure twice as high. Ms. Lee adds if the total contract cost is $370,000 per year, using the 20% methodology Mission Hills’ portion would amount to $74,000 annually. After reconsideration, the department decided that was too large of an amount to present at once and revisited the idea with AXON and proposed billing Mission Hills directly instead. Ms. Lee acknowledges that the police department recognizes that $74,000 per year is a significant cost. 5 OLD BUSINESS A. Repeat Nuisance Properties Ms. Woolbright worked with Ms. Krstulic to get more information on 6510 Indian Lane adding that the home is in the Department of Housing and Urban Development custodial property program. Ms. Woolbright notes the home is in the rights process as the home is in foreclosure and there is opportunity for heirs and relatives to buy it. Ms. Woolbright adds that the City will be providing them an invoice of work that has been done. Mayor Dickey asks if the residence has running water and power to which Ms. Woolbright states the utilities are available but have been disconnected. Councilperson Bruning asks who the owner is to which Ms. Krstulic states the deed holder is deceased and the estate is in probate. Councilperson Bruning points out that while the City currently has no plans to address cosmetic issues, he believes these issues are just as relevant as any other and asks why these issues would not be included as part of their engagement. Ms. Woolbright notes that has not been the direction of the Council. Councilperson Weed states that this matter will ultimately be addressed, and the property will most likely be demolished as soon as they get through probate. Councilperson Bruning clarifies that he is focused on ensuring continuity of maintenance. Ms. Woolbright states that now that the City has a point of contact, it would be easier to make repair requests of this nature. Councilperson Nelson brings up a success story related to 66th Terrace, mentioning that it was years in the making and was initially expected to be an unbuildable property. Councilperson Nelson notes that she recently saw storyboards on the property and asks for a brief update on what happened with that property. Ms. Lee explains that the property at 66th Terrace has been sold, and the new owners are proposing to build a new home, and the project is currently in the approval process. Councilperson Thorne adds that the new home being proposed is Spanish Mediterranean in style and notes that there are some questions about the height and the possibility of the garage protruding more than expected, though the owners are planning to work on a few adjustments. Councilperson Nelson asks Ms. Lee if the situation has been resolved positively confirming that everything has been settled as expected to which Ms. Lee states yes. Ms. Woolbright notes of the property of 68th Street stating there are no new nuisances, and they have applied for building permits that will go to the ARB. Ms. Lee explains that the permit, which they had asked the owners to purchase during previous issues, has been closed out and confirms that this part of the project is now completed. B. 63rd Street Sidewalk – Connecting Segment from Wenonga to Aberdeen (affected homeowner concerns) Mayor Dickey provides a summary of previous Council discussions regarding sidewalk connections along 63rd Street. Mayor Dickey notes that there is a terminating sidewalk at 63rd Street and Aberdeen Road, and a terminating sidewalk which begins from Mission Road. The Mayor adds that this segment was identified as one of the potential connectors to form a loop, which was part of a commission study from 2010-2011 during Mayor Boeshaar’s term. Mayor Dickey notes the previous Councils had initially decided not to pursue this project, but it has 6 remained a topic of discussion with the current Council. Mayor Dickey highlights the progress that has been made in creating sidewalk connections along State Line Road, particularly from around 67th Street to the Prairie Village, though there is still a segment left unfinished. Dr. Joseph Rueben, addresses the City Council and other attendees, sharing concerns about the proposed sidewalk project on 63rd Street. He expresses gratitude for the opportunity to speak but apologizes for not being able to attend in person due to his obligations as a physician. Dr. Rueben urges the Council and City engineers to personally visit the intersection and assess the dangers, emphasizing that adding sidewalks would not improve safety, but could potentially lead to more accidents, especially involving children. As an emergency medicine and trauma physician, Dr. Rueben shares his personal experience witnessing the aftermath of fatal accidents involving children and warns that placing sidewalks on 63rd Street could increase the risk of such accidents. He further explains that the property near the intersection is not designed for sidewalks, with its steep driveway and extensive stonework and notes that the City's contracted engineer acknowledges the risk but proposes solutions that Dr. Rueben believes is not suitable for the historic neighborhood. He points out that there are currently few pedestrians on 63rd Street, which he considers fortunate given the hazards of the area. He concludes by urging the Council to reconsider the decision, stressing that the proposed sidewalks would likely lead to more accidents, injuries, and fatalities rather than improving safety and asks for a solution that truly prioritizes the well-being of the community. Becca Reuben shares similar concerns to those expressed by her husband, Dr. Reuben, regarding the proposed sidewalk construction on 63rd Street. She introduces herself as a long-time resident, having lived in the neighborhood with her husband and children for 13 years. She emphasizes that adding sidewalks would encourage pedestrians and cyclists to use an unsafe section of the road, further compounding traffic and safety issues that the City has not yet resolved. Ms. Reuben argues that the sidewalk would give a false sense of safety and likely increase the risk of injury or even death. She specifically mentions the lack of visibility due to the steep incline and her slippery driveway, which becomes particularly dangerous in rain and snow and shares that she has had trouble stopping his car at times due to the slickness of the driveway, and she worries about the risk of accidents if pedestrians are added to the mix. Ms. Reuben also references the historical nature of their property, built in 1932, which was never designed to accommodate sidewalks. Ms. Reuben critiques the proposed plans, which include unsightly concrete work that does not match the aesthetic of the neighborhood. She invites the Council to visit the property, especially in the rain, to see firsthand how dangerous the conditions can be. In conclusion, Ms. Reuben stresses that, as a parent, she cannot risk the safety of her children by allowing them to use the proposed sidewalks. She pleads with the Council to reconsider the plan, urging them to prioritize the safety of residents and children in the area. Scott Ward expresses concern about the proposed sidewalk on the north side of his property and believes the sidewalk will create an attractive nuisance, particularly due to the anticipated increase in scooter traffic. He worries that this will lead to dangerous visibility issues. Mr. Ward also highlights that the area where the sidewalk is proposed is heavily shaded, which could create significant safety risks, and he is particularly concerned about the potential for accidents caused 7 by icy or snowy conditions that may not be promptly addressed. While he notes that he would take responsibility for clearing the sidewalk, he still fears the hazards posed by the shaded area. Councilperson Bruning asks Ms. Lee if the new sidewalk would be added to the sidewalk maintenance plan to which Ms. Lee confirm yes and states the City is responsible for snow and ice control on the sidewalk west of the proposed area, around the bridge, and near the park. Councilperson Nelson asks if the proposal came to them through the Crime and Safety Committee and if not, recommends that the committee look at this proposal. Mayor Dickey states that they looked at it when the City did the bridge. Casey Halsey, a 30-year resident and former member of the Planning Commission and Board of Zoning Appeals, expresses concerns about the proposed sidewalk project. Mr. Halsey questions whether the plan is limited to just one block or if it might extend further to which Mayor Dickey clarifies that, for now, the plan only involves a single segment, specifically the area from the terminating sidewalk at 63rd Street and Wenonga Road to the other terminating sidewalk at Aberdeen Road. Mr. Halsey raises several points about the historical context of Mission Hills, emphasizing that the neighborhood has traditionally avoided interior sidewalks. Mr. Halsey notes that Mission Hills was designed without sidewalks and creating them now could set a precedent for other areas that may not be necessary, as the neighborhood is not a pedestrian thoroughfare. Mr. Halsey further highlights safety issues, such as the dangerous intersections on a busy 63rd Street, with differing elevations and challenging traffic patterns and expresses concern that the proposed sidewalks could encourage more pedestrian traffic, especially among children on scooters and bicycles. Additionally, Mr. Halsey mentions that sidewalks near their property could lead to people cutting through backyards, which could compromise their privacy and safety. Mr. Halsey urges the Council to reconsider the sidewalk project to preserve the historical character of the neighborhood and to prioritize the safety of its residents. Paula Halsey expresses confusion and concern over the proposed sidewalk project, pointing out that 63rd Street is the only street in the area where commercial through truck traffic is allowed. Ms. Halsey questions the logic of adding sidewalks to this street, especially since it already handles such traffic, and expresses disbelief that sidewalks are being considered in this context. Ms. Halsey adds that she would support sidewalks in Mission Hills in general but argues that it does not make sense to place them on 63rd Street, which is a major thoroughfare with commercial traffic, potentially compromising safety. Mayor Dickey mentions to the Council he has received five letters from residents supporting the sidewalk project and adds, these letters specifically advocate for a sidewalk along South 63rd Street and Aberdeen Road, citing the need for improved safety in the neighborhood and acknowledges that there is an unofficial worn path in the area, indicating a clear demand for a sidewalk. Mayor Dickey notes that these letters emphasize the community's concern for safety and the long-standing discussions about this issue, which have been ongoing for approximately 15 years. Councilperson Thorne adds that she also has 7 emails from residents in favor of safety along 63rd Street. Jeff Wilkie, a traffic engineer with Kimley-Horn, shares his perspective on the 8 proposed sidewalk project. Mr. Wilkie explains that the goal of adding a sidewalk is to improve pedestrian safety by keeping them off the street and out of traffic. Mr. Wilkie acknowledges that driveways crossing the sidewalk could create potential conflicts, but these conflicts are generally less dangerous than pedestrians walking directly in the street. Mr. Wilkie notes that while Dr. Reuben’s driveway does have a steep grade, the area near 63rd Street flattens out, allowing room for the sidewalk. Mr. Wilkie also mentions sight-line obstructions from landscaping and a monument near the driveway, which could pose challenges for visibility. To address these issues, Mr. Wilkie suggests using signage or pavement markings to alert pedestrians and drivers about the presence of driveways. However, he points out that signage in such situations is not common, and they are exploring more discreet options like pavement markings. Mr. Wilkie suggests using colored concrete at locations where the sidewalk crosses driveways to make these areas more noticeable noting the aim is to draw attention from both pedestrians and drivers, helping them to be aware of the potential conflicts at those points. Mr. Wilkie believes this approach would increase safety and visibility at critical points where the sidewalk intersects with driveways. Councilperson Nelson expresses a desire for more factual information about the current pedestrian activity on the proposed sidewalk route. Councilperson Nelson acknowledges the seasonal differences in walking patterns, noting that people are more likely to walk in good weather and less so during the winter months and suggests gathering data to support the Council's decision, whether it be in favor of or against the sidewalk project, based on real evidence of pedestrian usage. Dr. Reuben strongly opposes the proposed sidewalk on 63rd Street, emphasizing that the property in question was built in 1932 and was never designed for sidewalks and suggests that the best way for Council members to understand the situation is to visit the property, especially during inclement weather, to see the challenges firsthand. Dr. Reuben believes the sidewalk plan is part of a larger effort to eventually install a sidewalk along the entire length of 63rd Street, which has not been transparently communicated to residents and argues that this sidewalk could increase safety hazards, particularly for children, by encouraging scooter traffic and putting pedestrians in potentially dangerous intersections. Mayor Dickey asks Dr. Reuben for clarification about the claim that there is a long-term plan to install sidewalks along the entire length of 63rd Street. Dr. Reuben responds by suggesting that the plan to eventually install sidewalks along the entire length of 63rd Street is clear to him, although he prefers not to answer the Mayors question. Dr. Reuben argues that the incremental approach—starting with this short section—is part of a broader long-term plan, even if that has not been officially confirmed. Dr. Reuben questions why the City would add a short section of sidewalk if the long-term plan is not to continue it down 63rd Street. Mayor Dickey is clarifying for the record that there is no long- term plan to extend sidewalks down 63rd Street and explains that this discussion pertains specifically to the section being proposed now, which connects to an existing sidewalk. The conversation about a broader sidewalk plan along State Line Road was previously abandoned in favor of creating connecting segments with loops, rather than extending sidewalks down the entire street. Dr. Reuben argues that adding this short section of sidewalk without a long-term strategy for the entire area does not make sense and believes it increases liability and risk for pedestrians without providing significant value. Additionally, Dr. Reuben highlights the added 9 cost for taxpayers to maintain the new sidewalk and suggest that if the City intends to improve pedestrian access, it might make more sense to do so by extending the sidewalk along park land, rather than just this isolated section. Mr. Jones raises a concern about the potential liability of not connecting the existing sidewalks and asks what the legal implications might be if the City chooses not to move forward with adding the connecting sidewalk. Mr. Halsey clarifies that while the traffic engineer's point about sidewalks being safer than walking in the street is valid, the concern is that the absence of a sidewalk currently leads to very few people walking in the area. Mr. Halsey adds that installing a sidewalk would create an "inviting nuisance," encouraging pedestrians, especially kids, to use the sidewalk and could lead to increased foot traffic in a dangerous area, particularly around intersections with heavy traffic and emphasizes the risks of having pedestrians on the sidewalk in such a hazardous location. Dr. Reuben expresses appreciation for the leadership and the efforts of the Council but emphasizes that he does not believe a decision should be made on the sidewalk proposal today and suggests bringing in unbiased engineers and seeking legal counsel before moving forward. Ms. Reuben shares a concern about the dangerous intersection, citing a specific example when it rains and Indian Lane is closed, drivers often mistakenly think they can turn, only to get stuck in the middle of the intersection. Ms. Reuben emphasizes that both her and her husband witness dangerous situations regularly. Councilperson Bruning notes that he took Dr. Reuben’s offer to drive up and down their driveway which brings up a concern regarding visibility for homeowners, specifically pointing out that it is difficult to see more than a couple of feet up the hill when exiting a driveway on 63rd Street due to obstructing vegetation, especially on the east side. Councilperson Bruning asks the traffic engineer, Mr. Wilkie, if he had noted this issue. Mr. Wilkie confirms that visibility could be improved by trimming bushes and addressing obstructions like a large electrical box. Councilperson Bruning is concerned that these visibility issues have not been fully addressed in the discussions about the proposed sidewalk placement near 63rd Street. Ms. Lee acknowledges that the issue of visibility was addressed when they were on site and notes that it was not included in the report. Ms. Lee apologizes for this oversight and agrees that the tall vegetation around the east side needs attention and suggests that trimming or removing the obstructing vegetation should be considered to improve sightlines. Ms. Lee suggests that the issue of obstructed sightlines could potentially be addressed by selecting a different type of landscaping for the area. Ms. Lee also points out that the electrical box, which is contributing to the visibility issue, was installed when the City undergrounded utilities along 63rd Street and as a result, the plantings around the box were likely chosen and are maintained by the City. Ms. Reuben emphasizes that the pillars near the site are historic and contribute to limited visibility. Councilperson Thorne adds that people must always be cautious when reversing out of driveways, especially when pedestrians are around and mentions that while she 10 understands the different positions regarding the sidewalk, her goal is to improve safety for all residents. Mr. T. McQuaid expresses appreciation for the comments made and shares his personal experience with navigating an inclined driveway with a sidewalk, noting the importance of caution when driving. Mr. T. McQuaid argues that adding a sidewalk would make the area much safer for pedestrians, referencing his own 25 years of experience living in the area. Mr. T. McQuaid emphasizes the need for action to prevent future safety issues and disagrees with concerns about biased traffic engineering, asserting that the engineer is applying expertise and responds to claims of lack of transparency, stating that the process has been open and consistent with past procedures, including engaging the community and hiring a public traffic engineer. Mr. T. McQuaid is surprised by accusations of secrecy and underscores the City’s commitment to transparency. Ms. Lee explains that the difference in this case is that, unlike past projects such as the 63rd Street bridge in 2016 where more community input was solicited, the Council has already decided to move forward with the connecting sidewalk segments. Ms. Lee notes that the Council has engaged with the public, but rather than asking for initial feedback, the approach has been to inform the public about the decision and address any concerns. Ms. Lee acknowledges that this approach is different from previous projects. Mr. T. McQuaid expresses frustration with the suggestion of a lack of transparency, emphasizing that the City has always operated transparently, particularly regarding the sidewalk project. Councilperson Weed points out that 63rd Street has been identified as the highest traffic street in the City, noting that the Crime Prevention & Safety Committee has taken steps over the past year to improve safety, including adding crosswalks. Councilperson Weed expresses surprise at the resistance to these safety changes, emphasizing that professional experts have been involved and the process has been transparent, with meeting minutes published. Mayor Dickey suggests using trail cameras, similar to those used for wildlife monitoring, to capture data on pedestrian traffic along the section of 63rd Street but notes the time of year or other factors might affect the ability to accurately capture the movement of people walking in that area. Ms. Lee states that is something the City can do. Mayor Dickey shares his belief that the intersection of Wenonga Road, 63rd Street, and Indian Lane is likely one of the most frequently walked intersections, noting heavy pedestrian traffic, especially on Saturdays. Mayor Dickey suggest it would be useful to gather data on pedestrian movement in that area and expresses disagreement with the idea that the City's engineers have a bias. He proposes exploring additional strategies to manage traffic, suggesting it would be beneficial to consider measures that have been implemented in other communities to manage scooters and bikes on sidewalks, especially for slowing down traffic. Mayor Dickey proposes the idea of using s-curves or other features to prevent scooters from speeding down the hill and adds this idea could also apply to pedestrians, ensuring that they navigate the area safely by introducing features that require both scooters and pedestrians to slow down or stop. Mayor Dickey also recommends involving the Crime Prevention & Safety Committee to assess the property and determine what measures can be taken to make the area safer emphasizing the importance of creating a clear, actionable plan that outlines what will be done to address 11 concerns raised by residents both for and against the sidewalk improvements. Councilperson Bruning requests further input from the engineers regarding the proposed sidewalk and its design, specifically focusing on the issue of sightlines. Councilperson Bruning mentions that they also live on a busy street and have experience backing out into heavy traffic and based on their experience, they suggest that residents will likely appreciate the maintenance of a City sidewalk, as the City generally ensures it is well-maintained and safe to use. Councilperson Bruning expresses concerns regarding the proposed sidewalk’s location, particularly on the South side of the street, where it will be downhill and likely remain in shadow during winter months raising concerns about the sidewalk being slippery and unsafe. Councilperson Bruning asks a pertinent question about whether the sidewalk will increase pedestrian volume to a level that justifies its installation or if it will only shift people from walking in the street to using the sidewalk. Ms. Lee states that they have a pedestrian count, although it is not from the same location. However, Ms. Lee suggest that they could conduct a count at the proposed location and then compare the data with the count taken at different time of year. Mayor Dickey suggests that gathering additional information is a good next step to address the concerns of all involved. Mayor Dickey asks if the police department can help weigh in on this to which Chief Roberson states yes. Mayor Dickey suggests revisiting the intersection to determine if something more should be done, such as adding crosswalks or other safety measures. Mayor Dickey mentions ongoing discussions about improving safety, noting that the City has historically been reluctant to add painted crosswalks. Mayor Dickey emphasizes the importance of considering input from both the police traffic unit and engineering professionals when evaluating the situation and suggest that these perspectives should be factored into the ongoing discussion before making any final decisions. Ms. Krstulic adds they she will investigate the issue of potential liability concerns. C. 63rd Street & Belinder Crosswalk – Potential Improvements Mayor Dickey mentions that the traffic engineer has made a recommendation for improving the intersections at 63rd Street and Overhill Road/Belinder Avenue. Mayor Dickey expresses agreement with the proposal, suggesting that they should move forward with the recommended markings and signs and believes that this will certainly improve the situation. Mayor Dickey emphasizes the importance of listening to residents who walk through the area, noting that while the changes might not be enough, they bring them closer to a solution. Councilperson Thorne opines her agreement for the proposal. Mayor Dickey expresses the belief that, at some point, they may want to revisit the previous decision and acknowledges that improvements can be made over time, but for now, they are comfortable with the current plan. Mayor Dickey suggests that residents should react to the changes and provide feedback, allowing them to evaluate the situation and adjust as needed. Ms. Lee points out that there is one new signpost on the median according to the plan and the signpost has a "yield here" sign, as it is not considered a good location to place a stop sign. Mayor Dickey states that they have not received any further objections, except from the homeowners who initially objected to the placement of lights but not the signs. Councilperson Bruning asks if the City should notice abutting residences of the crosswalk work to which Mayor Dickey states if the work was for the lights then yes. Ms. Lee explains that the letter they sent was to inform that the installation was going to happen on a 12 specific day and adds that if anyone had questions, they were welcome to reach out. Ms. Lee mentions that they will be doing some new striping and adding signs, but none of the signs will have lights. D. State Line Road Crosswalk at Mission Drive – Potential Reconfiguration of Curb Line Ms. Lee mentions that the Carriage Club reached out to explore a safer way for pedestrians to cross from the parking lot to their club across State Line Road. Jeff Wilkie has reviewed the options with option one to leave everything as it is and try to make the best of the current layout. Ms. Lee notes option two, redesigning the intersection to add curb lines to shorten and make the crosswalk perpendicular to the roadway, creating a better location for installing the push button system, which is included in the Rapid Flashing Beacon (RFB). Mayor Dickey provides historical context for the intersection, explaining that it was never originally designed as a main ingress point. Instead, it was part of the golf cart path from what was once the clubhouse to the golf course. Ms. Lee recalls that the Mission Hills Homes Company approached the City with a proposal to add markers at several entrances along State Line Road and notes that the City Council had concerns that it could create a future liability for the City in terms of maintenance. Ms. Lee adds, the Council suggested that the proposal could be accompanied by an endowment to help cover the ongoing maintenance costs in the future. Mayor Dickey brings up another issue, specifically related to problems on the north side with sightlines problems while turning left. Councilperson Weed expresses concern about the proposal, stating that it seems to benefit only one organization and not the City or its residents and believes that the residents do not use the area unless they are walking to the club for an event or as members and questions why the City should pay for improvements that may not serve the broader community. Ms. Lee states that Kansas City offered to pay for half of the cost of the RFB to which Councilperson Weed notes that this was only after the City asked. Ms. Lee explains that the City happens to have a RFB in storage, so they would simply include the cost they paid for it in the project. Ms. Lee suggests that the next step would be to have further conversations about the cost of these changes, acknowledging that they do not yet know what it will cost. Councilperson Weed distinguishes between addressing a defective, faulty, and hazardous area, which would be a valid reason for intervention, and the idea of building a crosswalk for an auxiliary parking lot for a club that is not located in their City or state. Mayor Dickey notes that the Carriage Club is a constituent and the City’s responsibility for safety extends to residents and visiting guests. Mayor Dickey identifies the lack of cost clarity as a key issue, and suggest that once the costs are determined, it would be reasonable to ask the Carriage Club to contribute a portion of the expenses. Councilperson Nelson acknowledges the danger associated with the Club and shares her personal experience crossing the area, noting the presence of a wall and overgrown greenery that obscures visibility and emphasizes the need for those responsible to trim the greenery and address the safety hazard. Ms. Lee notes that Kansas City has indicated a willingness to contribute financially, and the discussion so far has been limited to the RFB, without delving into the options for modifications. Mayor Dickey recommends the Club or Kansas City pay for that portion of the project. Councilperson Thorne stresses the importance of improving the intersection, highlighting how busy it gets in the mornings, sharing her experience driving 13 through the area while taking their children to Pembroke and later watching their children drive it themselves. Ms. Lee states that they will obtain pricing for both option one and option two to facilitate a decision on the appropriate level of investment for the project. NEW BUSINESS A. Resolution No. 2024 – Y: Agreement with NEER for GIS Hosting and Data Digitization Mayor Dickey opens discussion of Resolution No. 2024 -Y and asks the Council if they have any questions. Councilperson Bruning asks if the tree inventory will just be public trees to which Ms. Lee states yes. Councilperson Bruning moves to approve Resolution No. 2024 – Y: Agreement with NEER for GIS Hosting and Data Digitization. Councilperson Nelson seconds. Approved 5-0. B. 2025 City Council Meeting Dates and 2026 Budget Calendar Councilperson Nelson notes in the Council Calendar that there is a discrepancy between the June Council Meeting dates. Ms. Lee states correct day is June 9th. Ms. Lee brings up the topic of the spring break schedule, noting that the date has not been automatically changed and asks the Council whether there is a desire to adjust the March meeting date from the second Monday to the first Monday, as has been done historically. The Council decides to keep the schedule as is. Councilperson Weed moves to approve 2025 City Council Meeting Dates and 2026 Budget Calendar with changes noted. Councilperson Bruning seconds. Approved 5-0 C. Resolution No. 2024 – Z: Change Order to Contract with RS Electric for Additional Streetlights as part of 65th Street Undergrounding Project Brittany McLaughlin shares that she reached out in March about adding more streetlights on High Drive. Ms. McLaughlin emphasizes the importance of safety for pedestrians, including children, who walk on that street and expresses gratitude for the City's efforts to making decisions considering the safety of walkers. Ms. McLaughlin encourages continued improvement in the City's infrastructure, suggesting that the streetlight request might be addressed alongside current construction projects. Ms. McLaughlin adds that there are no streetlights on High Drive between 65th and 67th Street. Ms. Lee explains that there are some areas where streetlights were previously identified as needed over ten years ago, but there was an appeal process allowing property owners to opt out, and if the threshold was not met, the lights were not installed. Ms. Lee adds since then, the Council has focused more on safety, deciding to install lights without seeking permission when it is in the best interest of the City and in response to Ms. McLaughlin’s concern, the City revisited the possibility of adding lights along 65th Street, considering the ongoing undergrounding project. Ms. Lee adds the City found that since they need to install a streetlight controller for the project, they can add the lights without the need for additional meters or infrastructure, making it an ideal time to address the request for streetlights on High Drive and at the intersection of 65th Street and Willow Lane. Mr. Jones raises a concern about the lack of streetlights in certain areas, asking Chief Roberson if there is correlation between crime and lack of lighting to which Chief Roberson states that lights always help and criminals want to commit crimes in the dark, not in the light. Mayor Dickey discusses the challenges they did not anticipate when conducting the original study and establishing the 14 appeals process and highlights two key issues: first, whether the decision should be based on permission for the benefit of everyone, and second, the ongoing challenge of making decisions for the future, as none of them will live in the area forever, but the City will endure for centuries. Councilperson Weed notes that this is also an update regarding the Mission Hills Street Light Company, which was sold 25 years ago and points out that not everything was properly updated at that time, and the responsibility was left to KCPL. Mayor Dickey adds that the City bought the streetlights back. Mayor Dickey advises the Crime Prevention & Safety Committee taking the original list, selecting locations that were not addressed, and then evaluating what has changed and suggest considering whether there are other spots that now require attention. Councilperson Bruning asks if their focus should remain on ornamental lights, rather than code-compliant, large, arching streetlights, such as the COBRA lights. Mayor Dickey believes that the COBRA lights are the default option, noting that ornamental lights are only used on certain streets. However, in the middle of a neighborhood, COBRA lights are typically the standard. Mayor Dickey mentions that the light dispersion pattern of a COBRA light is actually very effective, providing good coverage and reaching a 360-degree spread. Councilperson Davidson moves to approve Resolution No. 2024 – Z: Change Order to Contract with RS Electric for Additional Streetlights as part of 65th Street Undergrounding Project. Councilperson Weed seconds. Approved 5-0. REPORTS OF CITY STAFF A. City Clerk Mr. Nickles shares the Council calendar, noting that the 2025 Boards and Committees dates have not yet been finalized. Mr. Nickles notes the January individual HOA meetings as well as a date for the joint HOA meeting. Ms. Lee adds that Mission Hills Homes Company is the host for the meeting on January 23rd at Mission Hills Country Club. B. City Administrator Ms. Lee reports that the 2024 Budget will be amended at the December Council Meeting as the extra revenue was spent on wall repairs and other items. COUNCIL LIASION REPORTS Councilperson Weed notes that the Crime Prevention and Safety Committee did not meet but he was able to sit in on a PRP meeting and commends the members of that committee who donate their time and remain firm but fair in their decisions. The Mayor and Council agrees to this sentiment. Councilperson Davidson shares that the Planning Commission did not meet. Councilperson Nelson shares that the November BZA meeting has been canceled. Councilperson Bruning shares that the Park Board did not meet but he looks forward to the Eisenhower Pond Meeting. 15  D. Executive Session – Potential Acquisition of Real Property Councilperson Weed moves to enter an executive session, stating “I move that the City Council recess into executive session for preliminary discussion for the potential acquisition of real property for public use, pursuant to K.S.A 75-4319(b)(6). The Executive session will include the City Administrator, Assistant to the City Administrator, City Clerk, and City Attorney. The meeting will resume in the City Council chamber at 7:51 p.m.” Councilperson Davidson seconded. Approved 5-0. The Council reconvened in open session at 7:51 p.m. Councilperson Bruning states that no binding action was taken during the executive session. E. Executive Session – Legal Advice Regarding Sign Regulations Councilperson Weed moves to enter an executive session, stating “I move that the City Council recess into executive session for preliminary discussion for the potential acquisition of real property for public use, pursuant to K.S.A 75-4319(b)(6). The Executive session will include the City Administrator, Assistant to the City Administrator, City Clerk, and City Attorney. The meeting will resume in the City Council chamber at 8:02 p.m.” Councilperson Davidson seconded. Approved 5-0. The Council reconvened in open session at 8:02 p.m. Councilperson Bruning states that no binding action was taken during the executive session. ADJOURNMENT The meeting was adjourned at 8:02 p.m. /s/ Jason Nickles 16