Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, October 26, 2011 5:30 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Roberson, Castagna, Leyva, Yamanishi Trustees Absent: Reneker Staff Members Librarian Henry, Library Assistant I DeMordaunt, Library Present: Assistant I Baca, Assistant Library Director Holtzman, Reader Services Manager Labeaune, Museums, Cultural Arts and Archives Manager Copeland, Youth Services Manager Brown, Special Services Coordinator McCombs, Library Assistant II Schwirzke, Fund Development Coordinator Thongchua CALL TO ORDER Vice Chair Castagna called the meeting to order at 5:30 p.m. ROLL CALL PRESENTATIONS 1. Recognize Library Assistant I Mariann DeMordaunt for Five Years of Service to the Monterey Public Library and the City of Monterey Mariann DeMordaunt began her third career at the Monterey Public Library on September 1, 2006 when she joined the Circulation Section of the Readers Services Division as a Library Assistant I. We say “third” because Mariann first worked at MPL as a Library Assistant in the Youth Services Division for six years beginning in 1996. In Youth Services, Mariann provided over 400 storytimes, prepared more than 100 special programs, made some 85 bulletin board creations, and spent over 5000 hours at the desk helping thousands of customers. Mariann returned to the Library as an on-call Library Assistant in Youth Services, the California History Room and in Technical Services from 2003 to 2006. The “third time is the charm” as the old adage goes, and this was certainly true for us when Mariann became part of the Circulation team. With her strong people skills, her teamwork, and her enthusiasm for new assignments – or “growth opportunities” as we like to call them, Mariann has made significant contributions to Circulation service and the Library as a whole. Mariann is extremely flexible. With a strong desire to further the goals of the Library, she is willing to help out where needed. Given her considerable Library experience, Mariann can frequently be found helping with projects across Library divisions. During her first two months on the job she was “loaned out” to Technical Services to assist during a staffing shortage, and to the California Room to help with a grant funded archival cataloging project. By the end of her first year Mariann had also offered a number of programs to our youngest customers including Baby, Toddler, Preschool, and Pajama Storytimes, all the while becoming adept at the many complicated procedures involved in providing excellent Circulation service. Mariann has an enthusiasm for new projects and learning opportunities. Luckily there seem to be no end of them at MPL. In 2007 she took on the inventory and restocking of the Library store,  Library Board of Trustees Minutes Wednesday, October 26, 2011 and was instrumental in preparing financial data for Library Store reports. That same year she learned to drive the Bookmobile, and served as the sole backup driver until 2010 when other staff members joined the pool. Mariann became the point person for collection maintenance in 2010, monitoring the shelves, updating signage, and communicating shelving priorities with Pages and Collections Volunteers. In 2011 she received purchasing training from the Finance Department, and is slated to take on ordering supplies for the Library Help Desk in November. Mariann is a strong library advocate and enjoys opportunities to share her love of libraries with the public. Her library knowledge and customer service skills have served us well at numerous outreach events from surveying members of the baby boom generation at the Monterey Sports Center, to greeting new students at the Naval Postgraduate School Information Fairs, and promoting homework help at Back to School events at Del Monte Shopping Center. This month, when not serving customers at the Library Help Desk you can find her at the Farmers’ Market on Alvarado Street, encouraging people to “help the Library” by completing our survey for the strategic planning process, or recording customer responses at one of our Community Dialogs around town. Mariann’s communication skills shine in the realm of social networking. In 2010 she joined the Facebook subcommittee of the Web Team. Thanks to Mariann, customers can now track the Bookmobile’s whereabouts on Facebook. She joined the blog team in April 2007, and currently holds the record for the highest number of comments on a single post. Her blog entry on Harry Potter and the Chamber of Secrets elicited 14 responses! In 2007 Mariann’s supervisor wrote “her readers advisory skills are excellent. I am always amazed at how much she has read…this is especially helpful when assisting customers at the Park Lane Bookmobile stop.” Her love of reading came through in her Fahrenheit 451 blog post. “What book would you save from the fire?” she asks readers. Mariann then lists her own top ten, which range from the Complete Works of Shakespeare, Dickens’ Tale of Two Cities and Annie Proulx’s Shipping News to Harriett the Spy and Piggies by Audrey Wood. You can hear Mariann’s recommendations for great books to talk about at book groups on the Cover to Cover program she taped this month with Special Services Coordinator Jeanne McCombs. Mariann’s work experience at Monterey Public Library is nearly as eclectic as her reading interests. Thank you Mariann for all that you have contributed to the Library and our community these past five plus years. We look forward to many new projects and many more years ahead. CONSENT ITEMS Approval of Minutes 2. September 28, 2011 Other Consent Items 3. Request Appropriation of Grant and Donation Funds in the Library Trust Fund 4. Receive Quarterly Report on Library Trust Fund Activities 5. Conduct a First Reading of Revisions to Board Policy 125: Replacement of Lost or Damaged Library Materials 6. Receive report on Monterey Public Library’s Circulation Services Program ***End of Consent Agenda*** Library Board Meeting Minutes Wednesday, October 26, 2011 2  Library Board of Trustees Minutes Wednesday, October 26, 2011 On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 4 TRUSTEES: Roberson, Castagna, Leyva, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Reneker ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None PUBLIC COMMENTS Chair Roberson opened the floor for public comments: No public comments PUBLIC APPEARANCE New Business 7. Provide Direction on Appreciation of Community Engagement Coordinating Group Members as Proposed by Trustee Yamanishi On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved to recognize Community Engagement Coordinating Group Members by: -listing CECG members prominently in the printed Strategic Plan -Including CECG members in presentations of the Plan -Giving CECG members copies of the pamphlet, Monterey Public Library: A History of California's First Public Library Established 1849 -Giving CECG members certificates of appreciation AYES: 4 TRUSTEES: Roberson, Castagna, Leyva, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Reneker ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 8. Approve Revised 2011-12 Fund Development Plan On a motion by Library Trustee Roberson, seconded by Library Trustee Leyva, and carried by the following vote, the Library Board of Trustees approved the Revised 2011- 12 Fund Development Plan provided that the Library can provide adequate staff support to implement the revised plan: AYES: 4 TRUSTEES: Roberson, Castagna, Leyva, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Reneker ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Board Meeting Minutes Wednesday, October 26, 2011 3  Library Board of Trustees Minutes Wednesday, October 26, 2011 9. Approve the Library Director's Goals and Objectives for Fiscal Year 2011-12 On a motion by Library Trustee Yamanishi, seconded by Library Trustee Roberson, and carried by the following vote, the Library Board of Trustees approved the Library Director's Goals and Objectives for Fiscal Year 2011-12: AYES: 4 TRUSTEES: Roberson, Castagna, Leyva, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Reneker ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Old Business 10. Receive Report on the Strategic Planning Process TRUSTEE COMMENTS No Trustee comments. INFORMATIONAL REPORTS & STAFF COMMENTS No informational reports or staff comments. ADJOURNMENT The meeting adjourned at 6:50 p.m. Respectfully Submitted, Approved, Douglas Holtzman Clyde Roberson, Chair Assistant Library Director Library Board of Trustees Library Board Meeting Minutes Wednesday, October 26, 2011 4