Board of Library Trustees Meeting

Board of Trustees Library Board of Trustees Clyde Roberson, Chair Agenda Mary Castagna, Vice Chair Tony Leyva Regular Meeting Maxine Reneker Alice Yamanishi Wednesday, March 14, 2012 Library Director Council Chamber Kim Bui-Burton Few Memorial Hall of Records 4:00 PM Monterey, California ***Afternoon Session Agenda*** 4:00 - 5:30 p.m. CALL TO ORDER ROLL CALL CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 1. December 7, 2011 Other Consent Items 2. Receive Quarterly Report on Library Trust Fund Activities 3. Receive Quarterly Review of Monterey Public Library 2012 Strategic Plan 4. Receive Report on the Library Store 5. Approve Addition of March 30 to the Calendar Year 2012 Holiday and Closure Schedule for the Annual Staff Workshop ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker.  New Business 6. Receive Report on the City Budget Process and Direct Staff on Preparation of Fiscal Year 2012-13 Budget 7. Approval of Proposed 2012/2013 Neighborhood Improvement Program (NIP) Request for Construction of LIbrary Quiet and/or Group Study Areas Old Business 8. Receive Report on the Strategic Planning Process RECESS 5:30 p.m. RECONVENE ***Evening Session Agenda*** 7:00 - 9:00 p.m. CONTINUED PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PRESENTATIONS 9. Recognize Community Engagement Coordinating Group Volunteers for Contributions to Monterey Public Library Strategic Plan 2012-2015 PUBLIC APPEARANCE 10. Approve Monterey Public Library Strategic Plan July 2012-2015 TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on her activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between Library Board of Trustees Wednesday, March 14, 2012 2 the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to include the disabled in all of its services, programs and activities. Please speak to the Library Administrative Assistant prior to the meeting if you require a hearing amplification device. For more agenda information, call 646-5669. UPCOMING MEETINGS AT CITY HALL Mar 15 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM Mar 20 Council Regular Meeting, Council Chamber - 4:00 PM Mar 21 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Mar 22 Zoning Administrator Meeting, Council Chamber - 4:00 pm Mar 26 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Mar 27 Planning Commission Meeting, Council Chamber - 4:00 pm Mar 28 Council Study Session, Council Chamber - 4:00 PM Mar 28 Library Board Meeting, Library Community Room - 5:30 PM Mar 29 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM Apr 3 Council Regular Meeting, Council Chamber - 4:00 PM Apr 4 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Apr 10 Planning Commission Meeting, Council Chamber - 4:00 pm Apr 12 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm Apr 12 Zoning Administrator Meeting, Monterey Library - 4:00 pm Apr 17 Council Regular Meeting, Council Chamber - 4:00 PM Apr 18 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Apr 19 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM Apr 23 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Apr 24 Planning Commission Meeting, Council Chamber - 4:00 pm Apr 25 Council Study Session, Council Chamber - 4:00 PM MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Wednesday, March 14, 2012 3