Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, July 25, 2012 5:30 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski Trustees Absent: None Staff Members Community Services and Library Director Bui-Burton, Assistant Present: Library Director Holtzman, Reference and Reader Services Manager Labeaune, Special Services Coordinator McCombs, Administrative Assistant Garibaldi CALL TO ORDER Chair Reneker called the meeting to order at 5:36 p.m. ROLL CALL CONSENT ITEMS Approval of Minutes 1. June 27, 2012 ***End of Consent Agenda*** On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 5 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None PUBLIC COMMENTS Chair Reneker opened the floor for public comments: No public comments PUBLIC APPEARANCE New Business  Library Board of Trustees Minutes Wednesday, July 25, 2012 2. Receive Chair's Comments on Board Responsibilities and Library Priorities Chair Reneker provided the new and existing members with Library Board organizational and personnel responsibilities urging Trustees to read materials and speak with community members in order to work efficiently, especially regarding the Board's fiscal responsibilities. 3. Discuss July 21 CALTAC Library Board Effectiveness Training 4. Review Council Policy on Selection of Officers and Select Vice-Chair for FY 2012-13 Trustee Yamanishi was selected to serve as Vice-Chair for Fiscal Year 2012-13. 5. Receive Final Review of Monterey Public Library 2012 Strategic Plan 6. Receive Quarterly Report on Trust Fund Activities 7. Review City of Monterey Board, Commission, and Committee (BCC) Handbook Trustee Castagna excused himself from the meeting at 6:45 p.m. 8. Authorize Chair to Send Letter of Appreciation to the Friends of the Monterey Public Library for the Monterey Gold Rush Campaign and Submit City Council Agenda Item for Recognition of Gold Rush Donors and Sponsors On a motion by Library Trustee Yamanishi, seconded by Library Trustee Wojtkowski, and carried by the following vote, the Library Board of Trustees authorized the Chair to send a letter of appreciation to the Friends of the Monterey Public Library for the Monterey Gold Rush campaign and to submit a City Council Agenda Item for recognition of Gold Rush donors and sponsors: AYES: 4 TRUSTEES: Reneker, Yamanishi, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Castagna ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Old Business 9. Approve New Vision Statement for Monterey Public Library Strategic Plan 2012-2015 Trustee Yamanishi distributed a copy of Seattle Public Library's Vision and Mission Statements. On a motion by Library Trustee Reneker to accept the new Vision Statement, seconded by Library Trustee Wojtkowski, the Library Board of Trustees failed to approve a new Vision Statement for Monterey Public Library's Strategic Plan 2012-2015 by the following vote: Library Board Meeting Minutes Wednesday, July 25, 2012 2  Library Board of Trustees Minutes Wednesday, July 25, 2012 AYES: 2 TRUSTEES: Reneker, Wojtkowski NOES: 2 TRUSTEES: Yamanishi, Koenig ABSENT: 1 TRUSTEES: Castagna ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Chair Reneker appointed Trustee Yamanishi and Trustee Koenig to a subcommittee and asked that they return to the next Library Board meeting with a proposed new Vision Statement using all of the work that has been done to date. TRUSTEE COMMENTS Trustee Yamanishi: Appreciates the new Library Board members for accepting the challenge of being on the Board, for going through all the material, serving the community and the Library, and noted that it is one of the most worthwhile contributions to give our community. Trustee Wojtkowski: Has learned so much during the past week and is proud of our Library; it does a fabulous job. Chair Reneker: Appointed Trustee Koenig as the liaison to the Friends of the Monterey Public Library. Trustee Koenig accepted. Shared the conference program for Internet Librarian which will be held in October 2012 in Monterey. INFORMATIONAL REPORTS & STAFF COMMENTS 10. Receive Library Activity Report 11. Receive Financial Report 12. Receive Statistical Report 13. Receive Volunteer Report Community Services and Library Director Bui-Burton: Youth Services Manager Karen Brown sends her apologies that she is unable to attend this evening's Library Board meeting due to the Summer Reading Program's final party. Trustee Yamanishi asked for SRP statistics comparing 2011 with 2012. Starting this Friday our bookmobile and staff will be at La Mesa School as part of back- to-school and starting next Monday Reference and Readers staff will be at Monterey High School to sign-up all high school students to have library cards. When viewing the Library's website take a look at the photographs from the Stuffed Animal Sleepover on the Kids Page. Coming to Monterey in March 2014 is the Left Coast Crime writers’ conference--a group of about 600 mystery and crime authors, librarians, and book reviewers who meet every year. The theme this year: Calamari Crime. Monterey Public Library will be recognized as the beneficiary organization. Library Board Meeting Minutes Wednesday, July 25, 2012 3 Library Board of Trustees Minutes Wednesday, July 25, 2012 ADJOURNMENT Having no further business to come before the Library Board, Chair Reneker adjourned the meeting at 7:29 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Maxine Reneker, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, July 25, 2012 4