Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, September 26, 2012 5:30 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski Trustees Absent: None Staff Members Community Services and Library Director Bui-Burton, Assistant Present: Library Director Holtzman, Reference and Reader Services Manager Labeaune, Youth Services Manager Brown, Fund Development Coordinator Thongchua, Special Services Coordinator McCombs, Administrative Assistant Garibaldi, Librarian Gomberg, Circulation Section Supervisor Schwirzke CALL TO ORDER Chair Reneker called the meeting to order at 5:30 p.m. ROLL CALL PRESENTATIONS 1. Recognize Reference and Readers Services Manager Inga Labeaune for 10 Years of Service to the Monterey Public Library and the City of Monterey Inga Labeaune began working for the Library in September 2002 as Librarian II Reference Supervisor, after ten years as Library Director at St John’s College in Santa Fe, New Mexico. Her professionalism, enthusiasm, and creativity were apparent from her first interview for this newly created position. As her supervisor noted at the end of her first year “Ms. Labeaune has exceeded expectations…and made significant contributions to Reference services and the Library as a whole.” At the start of her second year Inga added interim Circulation and Readers Services responsibilities to her Reference Supervisor position. She successfully took on supervision of two of the Library’s three public service divisions and quickly brought herself up to speed on circulation, collection maintenance, reading promotion, and Bookmobile procedures, activities, and issues. Her new supervisor observed, “Her dedication to staff, the Library and a positive and inclusive vision of public service is simply awe inspiring.” In December 2004 Inga was promoted to Readers Services Manager while continuing to supervise the Reference Division. She managed reference, circulation and Bookmobile services during months of physical, staffing and budgetary changes. In July 2007, Inga’s role as the manager of two library divisions was recognized by her reclassification into the new position of Reference and Readers Services Manager. Inga has been essential to most of the Library’s innovations for the past ten years. She was an integral part of the “reinvention” effort, working with the management team and staff to enhance the Library’s welcoming and accessible atmosphere, proactive customer service, and promotion  Library Board of Trustees Minutes Wednesday, August 22, 2012 of popular materials. She managed procurement of the new Bookmobile and Self-Check systems. She supervised the development of the Teen Services Program, and worked with the Teen Services librarian to create the current partnership with Monterey High School. With Youth Services Manager Karen Brown, Inga coordinated planning and implementation of the shared single service point in 2010—an extraordinarily complex project. Inga now coordinates the Library Help Desk service. Inga and Karen have been co-coordinators of Collection Development since 2009, overseeing a period of rapid transformation in collections such as periodicals, reference, and ebooks, as well as introduction of new formats such as Travel Bags and Playaways. Most recently, Inga guided the Reference Division’s proposal and implementation of a much-needed new seating area in the nonfiction collection. Inga’s dedication to the Library mission and clear thinking about priorities have made her an invaluable member of the management team. She contributed positively to difficult budget decisions in 2009 and 2010. The Library’s management reorganization in 2010 could not have succeeded without her skill and dedication, and we are very grateful for her support and wise counsel. She played a particularly important role in the recent Strategic Planning effort. She was an effective member of the Internal Planning Team and an essential part of the managers’ effort to complete the draft plan in a few short weeks, spending many hours documenting management discussions and revising the draft plan. Inga is a highly regarded leader in the City of Monterey and the library community. She is a graduate of the city’s second Leadership Academy, and past and current Chair of the MOBAC Reference Committee. She represented MOBAC in the recent Pacific Library Partnership database selection process. As Facilities Coordinator, she works with Public Works staff and contractors to oversee building maintenance and improvement projects large and small. She assists the Friends of the Library as staff coordinator of the semiannual Big Book Sale. Inga managed the Transforming Life After 50 grant and reported on the successful project at two statewide professional gatherings. She has developed an ongoing series of information programs presented by the Reference Division, a long-standing Library goal. She has led and participated in innumerable and diverse activities to promote the Library in the community. As coordinator of the Library Help Desk, Inga has successfully resolved dozens of difficult staff and customer issues, approaching each one with grace, compassion, professionalism, and a commitment to Library service for all. This is one of the most difficult duties for any Library manager. Inga performs it as well as anyone we have known. Inga’s updates and reports always emphasize the contributions of her staff rather than her own, but Monterey Public Library would be a very different less successful community service without her “simply awe inspiring” efforts over the last decade. We appreciate her service to the Library and community, and we look forward to telling the Board about more of her accomplishments in 2017 and many years after. CONSENT ITEMS Approval of Minutes 2. August 22, 2012 August 22, 2012 minutes approved with revisions to note Trustee Wojtkowski’s absence during the approval of the new Vision Statement for the Monterey Public Library Strategic Plan 2012- 2015. ***End of Consent Agenda*** Library Board Meeting Minutes Wednesday, August 22, 2012 2  Library Board of Trustees Minutes Wednesday, August 22, 2012 On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 5 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None PUBLIC COMMENTS Chair Reneker opened the floor for public comments: No public comments. PUBLIC APPEARANCE New Business 3. Approve Library Holiday and Closure Schedule for Calendar Year 2013 On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved the Library Holiday and Closure Schedule for Calendar Year 2013: AYES: 5 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 4. Receive Briefing on Policy 190: Gifts, Donations, Sponsorships, and Fundraising 5. Receive Report on 2011-2012 Fund Development Activities and Approve 2012-2013 Fund Development Plan On a motion by Library Trustee Castagna, seconded by Library Trustee Wojtkowski, and carried by the following vote, the Library Board of Trustees approved the 2012-2013 Fund Development Plan: AYES: 5 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 6. Receive Briefing on Policy 170: Computer and Internet Access and Use Library Board Meeting Minutes Wednesday, August 22, 2012 3  Library Board of Trustees Minutes Wednesday, August 22, 2012 7. Receive Briefing on the Integrated Library System Trustee Wojtkowski excused herself from the meeting at 7:11 p.m. Old Business 8. Second Reading - Adopt Revisions to Policy 401: Collection Development On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees adopted the revisions to Policy 401: Collection Development: AYES: 4 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Wojtkowski ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Trustee Wojtkowski returned to the meeting at 7:14 p.m. 9. Second Reading - Adopt Revisions to Policy 175: Loan of Laptop Computers and Other Devices On a motion by Library Trustee Yamanishi, seconded by Library Trustee Wojtkowski, and carried by the following vote, the Library Board of Trustees adopted the revisions to Policy 175: Loan of Laptop Computer and Other Devices: AYES: 5 TRUSTEES: Reneker, Yamanishi, Castagna, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None TRUSTEE COMMENTS Trustee Reneker: Inquired with Library Board regarding the change in informational reports. Inquired with Trustees regarding preference for the Board meeting time. All unanimously agreed to change the meeting time from 5:30 p.m. to 5 p.m. INFORMATIONAL REPORTS & STAFF COMMENTS Community Services and Library Director Bui-Burton: Interior repainting currently taking Library Board Meeting Minutes Wednesday, August 22, 2012 4  Library Board of Trustees Minutes Wednesday, August 22, 2012 place. Received notification that the Monterey Public Library was chosen among the top 10 Library web sites for 2012 by Cloudy Librarian; over 200 web sites were reviewed. The Community Foundation’s annual meeting is next Wednesday, October 3 from 4 p.m. – 6 p.m. The Board will be invited to the Joe Mora endowment event on Thursday, October 18 in Pebble Beach. Invited to give lecture to Monterey Peninsula College’s Gentrain series about the future of libraries in November. Received Ben Gomberg’s resignation letter. He will become a Branch Manager at the Daly City Public Library. The position will be filled as a Reference Librarian with an emphasis on Teen Services. 11. Receive Library Activity Report 12. Receive Financial Report 13. Receive Statistical Report 14. Receive Volunteer Report ADJOURNMENT Having no further business to come before the Library Board, Chair Reneker adjourned the meeting at 7:35 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Maxine Reneker, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, August 22, 2012 5