Board of Library Trustees Meeting

Board of Trustees Library Board of Trustees Maxine Reneker, Chair Agenda Alice Yamanishi. Vice Chair John Castagna Regular Meeting Lisa Koenig Kathi Wojtkowski Thursday, June 27, 2013 Library Director Library Community Room Kim Bui-Burton 625 Pacific Street 5:00 PM Monterey, California CALL TO ORDER ROLL CALL CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 1. May 22, 2013 ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. New Business 2. Receive Update on FY 2013-2014 Budget Process 3. Receive Report on Plans for Restoration of Sunday Service 4. Receive Report on Library Outreach at Community Events and Discuss Trustee Roles 5. Review Policy and Procedure for the Annual Evaluation of the Library Director and Approve Evaluation Form 6. Review Council Policy on Selection of Officers and Select Chair and Vice-Chair for 2013- 14  TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on her activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. 7. Receive Library Activity Report 8. Receive Financial Report 9. Receive Statistical Report 10. Receive Volunteer Report ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to include the disabled in all of its services, programs and activities. Please speak to the Library Administrative Assistant prior to the meeting if you require a hearing amplification device. For more agenda information, call 646-5669. UPCOMING MEETINGS AT CITY HALL Jul 1 MP Regional Water Authority TAC Meeting, Council Chamber - 2:00 PM Jul 2 Council Regular Meeting, Council Chamber - 4:00 PM Jul 3 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Jul 4 City Holiday, City Offices Closed - 8:00 AM Jul 9 Planning Commission Meeting, Council Chamber - 4:00 pm Jul 10 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM Jul 11 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jul 11 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm Library Board of Trustees Thursday, June 27, 2013 2 Jul 11 MP Regional Water Authority Meeting, Council Chamber - 7:00 PM Jul 16 Council Regular Meeting, Council Chamber - 4:00 PM Jul 17 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Jul 18 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM Jul 22 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Jul 23 Planning Commission Meeting, Council Chamber - 4:00 pm Jul 24 Council Study Session, Council Chamber - 4:00 PM Jul 24 Library Board Meeting, Library Community Room - 5:00 PM Jul 24 Oversight Board Meeting, Council Chamber - 7:00 PM Jul 25 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jul 31 Council Study Session, Council Chamber - 4:00 PM Aug 6 Council Regular Meeting, Council Chamber - 4:00 PM MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Thursday, June 27, 2013 3