Board of Library Trustees Meeting
Regular MeetingMonterey, CA · October 23, 2013
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, October 23, 2013
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Yamanishi, Castagna, Koenig, Reneker
Trustees Absent: Wojtkowski
Staff Members Community Services & Library Director Bui-Burton, Assistant
Present: Library Director Holtzman, Reference & Reader Services
Manager Waite, Youth Services Manager Brown, Administrative
Assistant Garibaldi, Assistant City Manager/Human Resources
Director McCarthy
CALL TO ORDER
Chair Yamanishi called the meeting to order at 5:00 p.m.
ROLL CALL
Trustee Koenig and Trustee Wojtkowski absent.
CONSENT ITEMS
Approval of Minutes
1. September 25, 2013
***End of Consent Agenda***
On a motion by Library Trustee Castagna, seconded by Library Trustee Wojtkowski, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
AYES: 3 TRUSTEES: Yamanishi, Castagna, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 2 TRUSTEES: Koenig, Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Trustee Koenig arrived at 5:01 p.m.
PUBLIC COMMENTS
Chair Yamanishi opened the floor for public comments:
No public comments.
PUBLIC APPEARANCE
Library Board of Trustees Minutes Wednesday, October 23, 2013
New Business
2. Review Options for Restoration and Recruitment of Full-Time Library Director and
Provide Direction to Staff
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Reneker, and
carried by the following vote, the Library Board of Trustees directed staff to submit a
resolution to City Council revising the position control list to eliminate the assistant library
director position, restore the full-time library director position, and transfer .33 FTE of the
community services director position from the Library to the Community Services
Department, all to take effect on the start date of a new library director:
AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
On a motion by Library Trustee Reneker, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees moved to have an open
recruitment for a full-time library director:
AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
On a motion by Library Trustee Koenig, seconded by Library Trustee Castagna, and
carried by the following vote, the Library Board of Trustees moved that Human
Resources manages the full-time library director recruitment:
AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
On a motion by Library Trustee Koenig, seconded by Library Trustee Reneker, and
carried by the following vote, the Library Board of Trustees recognize that budget
conditions for 2014-15 are not yet known, but hope to retain the monies for continued
Sunday hours:
AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
Library Board Meeting Minutes
Wednesday, October 23, 2013
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Library Board of Trustees Minutes Wednesday, October 23, 2013
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Chair Yamanishi appointed Trustee Castagna and Trustee Reneker to an ad hoc
committee to meet with Human Resources regarding the Library Director recruitment.
3. Receive Update on Interim Library Management Plan following Retirement of the
Assistant Library Director
4. Receive Report on Strategic Plan 2012-2015
5. Receive Report on Library Trust Fund Activities
6. Approve Library Holiday and Closure Schedule for Calendar Year 2014
On a motion by Library Trustee Reneker, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the Library Holiday
and Closure Schedule for Calendar Year 2014:
AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
7. Request Appropriation of Grant Funds in the 2013-14 Library Trust Fund Budget
On a motion by Library Trustee Castagna, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees requested the Appropriation
of Grant Funds in the 2013-14 Library Trust Fund Budget:
AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Reneker
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
TRUSTEE COMMENTS
Trustee Koenig: The Wish List was approved at the Friends October meeting.
Announced the new Friends Board members and roles.
Tickets go on sale in December for Chocolate & Wine.
November 5 is the deadline for the next Friends newsletter.
Library Board Meeting Minutes
Wednesday, October 23, 2013
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Library Board of Trustees Minutes Wednesday, October 23, 2013
Trustee Reneker: Shared recent visit to the National Library of Malta and an upcoming
Children’s Day event.
INFORMATIONAL REPORTS & STAFF COMMENTS
Community Services & Library Director Bui-Burton: Shared recent visit to the East Coast.
Announced that this meeting would be Assistant Library Director Douglas Holtzman’s last
Library Board meeting.
Assistant Library Director Holtzman: As of today, all the wired public internet stations
have been upgraded.
Expressed the value of working with the Library Board and his appreciation for their
efforts.
8. Receive Library Activity Report
9. Receive Financial Report
10. Receive Statistical Report
11. Receive Volunteer Report
ADJOURNMENT
Having no further business to come before the Library Board, Chair Yamanishi adjourned
the meeting at 6:44 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Alice Yamanishi, Chair
Administrative Assistant II Library Board of Trustees
Library Board Meeting Minutes
Wednesday, October 23, 2013
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Agenda
Board of Trustees
Library Board of Trustees
Alice Yamanishi. Chair
Agenda John Castagna, Vice Chair
Lisa Koenig
Regular Meeting Maxine Reneker
Kathi Wojtkowski
Wednesday, October 23, 2013
Library Director
Library Community Room Kim Bui-Burton
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
1. September 25, 2013
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
2. Review Options for Restoration and Recruitment of Full-Time Library Director and Provide
Direction to Staff
3. Receive Update on Interim Library Management Plan following Retirement of the
Assistant Library Director
4. Receive Report on Strategic Plan 2012-2015
5. Receive Report on Library Trust Fund Activities
6. Approve Library Holiday and Closure Schedule for Calendar Year 2014
7. Request Appropriation of Grant Funds in the 2013-14 Library Trust Fund Budget
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on her activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
8. Receive Library Activity Report
9. Receive Financial Report
10. Receive Statistical Report
11. Receive Volunteer Report
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to include the disabled in all of its services, programs and activities.
Please speak to the Library Administrative Assistant prior to the meeting if you require a hearing
amplification device. For more agenda information, call 646-5669.
UPCOMING MEETINGS AT CITY HALL
Oct 24 MP Regional Water Authority Meeting, Council Chamber - 7:00 PM
Oct 24 Zoning Administrator Meeting Cancellation Notice, Council Chamber - 4:00 PM
Oct 25 Zoning Administrator Meeting, Council Chamber - 4:00 PM
Oct 28 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Nov 4 MP Regional Water Authority TAC Meeting, Council Chamber - 10:00 AM
Nov 5 Council Regular Meeting, Council Chamber - 4:00 PM
Nov 6 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Library Board of Trustees
Wednesday, October 23, 2013
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Nov 7 MP Regional Water Authority Meeting, Council Chamber - 7:00 PM
Nov 11 City Holiday, City Offices Closed - 8:00 AM
Nov 12 Planning Commission Meeting, Council Chamber - 4:00 pm
Nov 14 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Nov 14 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Nov 18 MP Regional Water Authority TAC Meeting, Council Chamber - 10:00 AM
Nov 19 Council Regular Meeting, Council Chamber - 4:00 PM
Nov 20 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Nov 21 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Nov 25 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Nov 26 Planning Commission Meeting, Council Chamber - 4:00 pm
Nov 27 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Nov 27 Oversight Board Meeting, Council Chamber - 7:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, October 23, 2013
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