Board of Library Trustees Meeting

Name: Board of Library Trustees Meeting — Monterey, CA
Start: 2014-01-22T17:30:00
End: 2014-01-22T19:30:00
Location: Monterey, CA

Regular Meeting

Monterey, CA · January 22, 2014

Agenda Minutes Packet

Minutes

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, January 22, 2014 5:30 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker Trustees Absent: None Staff Members Community Services & Library Director Bui-Burton, Reference Present: and Readers Services Manager Waite, Museums, Cultural Arts and Archives Manager Copeland, Youth Services Manager Brown, Administration Assistant Garibaldi, City Attorney Davi CALL TO ORDER Chair Yamanishi called the meeting to order at 5:30 p.m. ROLL CALL Trustee Castagna, Trustee Reneker, and Community Services & Library Director Bui-Burton absent. PRESENTATIONS 1. Review of Brown Act and Library Board Personnel Responsibilities - City Attorney Defer Item 1 until City Attorney Davi arrives from City Council Study Session. Trustee Reneker and Community Services & Library Director Bui-Burton arrived at 5:31 p.m. CONSENT ITEMS Approval of Minutes 2. December 4, 2013 ***End of Consent Agenda*** On a motion by Library Trustee Koenig, seconded by Library Trustee Reneker, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 5 TRUSTEES: Yamanishi, Koenig, Wojtkowski, Reneker NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Castagna ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Board of Trustees Minutes Wednesday, January 22, 2014 PUBLIC COMMENTS Chair Yamanishi opened the floor for public comments: No public comments. PUBLIC APPEARANCE Trustee Castagna arrived at 5:32 p.m. New Business 3. Receive Report on 2013 Conference Highlights 4. Receive Report on 2013/2014 Neighborhood Improvement Program (NIP) Requests and Provide Direction to Staff On a motion by Library Trustee Wojtkowski, seconded by Library Trustee Reneker, and carried by the following vote, the Library Board of Trustees approved the 2013/2014 Neighborhood Improvement Program (NIP) program requests of adding an overhead projector and supporting the Friends proposal for a kitchen addition: Community Services & Library Director Bui-Burton withdrew request to install security cameras in the California History Room. AYES: 5 TRUSTEES: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None The Board of Trustees returned to Item 1: Review of Brown Act and Library Board Personnel Responsibilities. City Attorney Davi reviewed the Brown Act and Library Board Personnel Responsibilities. 5. Receive Report on Library Director Recruitment On a motion by Library Trustee Castagna, seconded by Library Trustee Reneker, and carried by the following vote, the Library Board of Trustees directed staff to distribute a survey to Library staff that include the three top attributes desired of the incoming Library Director: AYES: 5 TRUSTEES: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Board Meeting Minutes Wednesday, January 22, 2014 2 Library Board of Trustees Minutes Wednesday, January 22, 2014 6. Receive Report on Trust Fund Activities Community Services & Library Director Bui-Burton informed trustees that the correct amount for the Community Foundation Challenge grant expense on packet page 36 is $2587.79. 7. Receive Report on Strategic Plan 2012-2015 TRUSTEE COMMENTS Trustee Yamanishi: Informed trustees of the upcoming Whalefest event on Fisherman’s Wharf. Trustee Castagna: Announced whale watch fundraising event on Sunday morning for the local chapter of the American Cetacean Society. Trustee Reneker: Announced that last Sunday the Pacific Grove Friends hosted British author Anne Perry and there were approximately 200 people in attendance. Trustee Koenig: The Friends Wine & Chocolate event has an outstanding list of silent auction items; ticket sales are encouraged. Announced that the West Coast Crime Writers Conference takes place in March and the Friends will be a recipient of a portion of the proceeds from their silent auction. The Friends are looking for ways to increase membership, more specifically downtown business members. The quarterly newsletter deadline is nearing. Trustee Wojtkowski: Pleased to see that the year-end eblast raised almost $6500. INFORMATIONAL REPORTS & STAFF COMMENTS Community Services & Library Director Bui-Burton: Youth Librarian recruitment is currently open. Working intensively during the past weeks with Monterey Public Library and Pacific Grove Library staff looking at the possibility of moving from our current ILS, Innovative Interfaces, to Koha, an open source product. Technical Services Supervisor Diane Harmon is retiring in May. Noted that the agenda reports need to be changed to reflect Acting Assistant Library Director Inga Waite rather than past Assistant Library Director Douglas Holtzman. 8. Receive Library Activity Report 9. Receive Financial Report 10. Receive Statistical Report 11. Receive Volunteer Report ADJOURNMENT Library Board Meeting Minutes Wednesday, January 22, 2014 3 Library Board of Trustees Minutes Wednesday, January 22, 2014 Having no further business to come before the Library Board, Chair Yamanishi adjourned the meeting at 7:25 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Alice Yamanishi, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, January 22, 2014 4

Agenda

Board of Trustees Library Board of Trustees Alice Yamanishi. Chair Agenda John Castagna, Vice Chair Lisa Koenig Regular Meeting Maxine Reneker Kathi Wojtkowski Wednesday, January 22, 2014 Library Director Library Community Room Kim Bui-Burton 625 Pacific Street 5:30 PM Monterey, California CALL TO ORDER ROLL CALL PRESENTATIONS 1. Review of Brown Act and Library Board Personnel Responsibilities - City Attorney CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 2. December 4, 2013 ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. New Business 3. Receive Report on 2013 Conference Highlights 4. Receive Report on 2013/2014 Neighborhood Improvement Program (NIP) Requests and Provide Direction to Staff 5. Receive Report on Library Director Recruitment 6. Receive Report on Trust Fund Activities 7. Receive Report on Strategic Plan 2012-2015 TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on her activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. 8. Receive Library Activity Report 9. Receive Financial Report 10. Receive Statistical Report 11. Receive Volunteer Report ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to include the disabled in all of its services, programs and activities. Please speak to the Library Administrative Assistant prior to the meeting if you require a hearing amplification device. For more agenda information, call 646-5669. UPCOMING MEETINGS AT CITY HALL Jan 23 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM Jan 23 MP Regional Water Authority Meeting Cancellation, Council Chamber - 7:00 PM Jan 27 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Jan 28 Planning Commission Meeting, Council Chamber - 4:00 pm Jan 29 Appeals Hearing Board Meeting, Council Chamber - 10:00 AM Feb 3 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM Library Board of Trustees Wednesday, January 22, 2014 2 Feb 4 Council Regular Meeting, Council Chamber - 4:00 PM Feb 5 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Feb 6 Zoning Administrator Meeting, Council Chamber - 4:00 pm Feb 11 Planning Commission Meeting, Council Chamber - 4:00 pm Feb 13 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm Feb 13 MP Regional Water Authority Meeting, Council Chamber - 7:00 PM Feb 17 City Holiday, City Offices Closed - 8:00 AM Feb 17 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM Feb 18 Council Regular Meeting, Council Chamber - 4:00 PM Feb 19 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Feb 20 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM Feb 20 Zoning Administrator Meeting, Council Chamber - 4:00 pm Feb 24 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Feb 25 Planning Commission Meeting, Council Chamber - 4:00 pm MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Wednesday, January 22, 2014 3

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