Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, April 23, 2014 5:00 PM LIBRARY COMMUNITY ROOM 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker Trustees Absent: None Staff Members Community Services and Library Director Bui-Burton, Acting Present: Assistant Library Director Waite, Museums, Cultural Arts and Archives Manager Copeland, Youth Services Manager Brown, Librarian Henry, Circulation Sections Supervisor Schwirzke, Administrative Assistant Garibaldi CALL TO ORDER Chair Yamanishi called the meeting to order at 5:00 p.m. ROLL CALL PRESENTATIONS 1. Recognize Kim Bui-Burton for Ten Years of Service as Library Director to the Monterey Public Library and the City of Monterey Though Kim Bui-Burton’s service to the Library and Community began back in 1975, when she was hired as a Library Page for the Youth Services division, it was in April of 2004 that Kim was selected by the Board to be the new Library Director. For ten years she has led the Library through challenging times, and many exciting achievements. Even while stretched to also manage museums, arts, parking, the Conference Center, recreation, the harbor, and the Sports Center, she has helped the Library to grow in so many ways. First, Kim worked with the Board to realize a long-standing dream - eliminating non-resident fees for Library cards, truly reopening the library for ALL, improving the Library’s relationship with its customers, community, and neighbors. She led the transformation into a popular 21st century Library, with mobile access, ebooks, laptops, school support, technology training, and popular materials prominent upon entering. Her work on the executive management team kept other departments apprised of Library issues and needs and added to our respect throughout the City. Through her work as president of CLA, honored alumnus of SJSU, and MOBAC Administrative Council president and leader, she secured MPL’s reputation throughout the state. Even as hard times worsened, Kim always worked to place the Library in an advantageous position, leading our way to the flexibility of the single service desk and multiple self-checks, She helped us obtain numerous helpful grants, transforming the look of the Library, the ebranch, programs, services and making more community connections. Perhaps most importantly, she provided leadership toward the creation of a professional fund development program to broaden the Library’s financial support and protect Library programs and services. Starting with a gift of  Library Board of Trustees Minutes Wednesday, April 23, 2014 $10,000 from the Friends, the Monterey Public Library Endowment Fund is over $132,000 and growing. In the words of City Manager Fred Meurer, Kim is “…an extraordinary leader, a great manager, and an invaluable part of the team that makes Monterey work so well.” We are grateful to Kim for her guidance these past ten years, and we look forward to continuing to work with her as Community Services Director and a best friend of the Library for many years to come. CONSENT ITEMS Approval of Minutes 2. March 19, 2014 ***End of Consent Agenda*** On a motion by Library Trustee Reneker, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 5 TRUSTEES: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None PUBLIC COMMENTS Chair Yamanishi opened the floor for public comments: No public comments. PUBLIC APPEARANCE New Business 3. Receive Report on Koha Migration and Approve Library Closure on Tuesday, June 3, Saturday, July 5 and Sunday, July 6, 2014 On a motion by Library Trustee Castagna, seconded by Library Trustee Koenig, and carried by the following vote, the Library Board of Trustees approved Library closure on Tuesday, June 3, Saturday, July 5 and Sunday, July 6, 2014: AYES: 5 TRUSTEES: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 4. Receive Report on Trust Fund Activities Library Board Meeting Minutes Wednesday, April 23, 2014 2  Library Board of Trustees Minutes Wednesday, April 23, 2014 5. Receive Report on Strategic Plan 2012-2015 6. Receive Update on FY 2014-2015 Budget Process 7. Receive an Update on 2014-2015 Neighborhood Improvement Program Projects 8. Receive Report on Library Director Recruitment 9. Appoint Jay Punkar as Library Labor Negotiator and Authorize Closed Session Conference to Consider Public Employment Pursuant to Government Code Section 54957.(b) (1) - Represented Employee: Prospective Library Director Candidates On a motion by Library Trustee Koenig, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees appointed Human Resources Assistant Jay Punkar as Library Labor Negotiator and authorized a Closed Session conference to consider public employment pursuant to Government Code Section 54957(b)(1) - Represented employee: Prospective Library Director candidates: AYES: 5 TRUSTEES: Yamanishi, Castagna, Koenig, Wojtkowski, Reneker NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None TRUSTEE COMMENTS Trustee Reneker: Provided correction to the Library Director’s Ten Year Recognition noting that it should state, “…alumna of SJSU” and not alumnus. Trustee Koenig: Unable to attend the Friends Board meeting in April. Inquired about the Pizza My Heart fundraiser and the Calamari Crime auction. The Friends will staff a table at the Big Sur International Marathon Health and Fitness Expo. The newsletter deadline is May 5. Trustee Yamanishi: The Books and Bloom luncheon was a success. INFORMATIONAL REPORTS & STAFF COMMENTS 10. Receive Library Activity Report 11. Receive Financial Report 12. Receive Statistical Report 13. Receive Volunteer Report ADJOURNMENT Library Board Meeting Minutes Wednesday, April 23, 2014 3 Library Board of Trustees Minutes Wednesday, April 23, 2014 Having no further business to come before the Library Board, Chair Yamanishi adjourned the meeting at 6:02 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Alice Yamanishi, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, April 23, 2014 4