Board of Library Trustees Meeting

Board of Trustees Library Board of Trustees John Castagna, Chair Agenda Lisa Koenig, Vice Chair Varna Ramaswamy Regular Meeting Kathi Wojtkowski Alice Yamanishi Wednesday, December 3, 2014 Library Director Library Community Room Bill Michael 625 Pacific Street 5:00 PM Monterey, California CALL TO ORDER ROLL CALL PRESENTATIONS 1. Update from City Manager 2. NIP Project Update: Kitchen Addition and Exterior Lighting CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 3. October 20, 2014 ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Community Services and Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. Old Business 4. Discuss Options for a Board Retreat INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on her activities or a brief announcement. The Director may also ask for clarification or  direction regarding scheduling of Board meetings and study sessions. 5. Receive Library Activity Report 6. Receive Financial Report 7. Receive Statistical Report 8. Receive Volunteer Report TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish- language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. UPCOMING MEETINGS AT CITY HALL Dec 4 Zoning Administrator Meeting Cancellation Notice, Council Chamber - 4:00 pm Dec 5 Zoning Administrator Meeting, Council Chamber - 4:00 pm Dec 9 Planning Commission Meeting, Council Chamber - 4:00 pm Dec 11 MP Regional Water Authority Meeting, TBD - 7:00 PM Dec 11 HPC Meeting Cancellation Notice, Council Chamber - 4:00 pm Dec 15 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM Library Board of Trustees Wednesday, December 3, 2014 2 Dec 16 Council Regular Meeting, Council Chamber - 4:00 PM Dec 17 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Dec 17 Oversight Board Meeting Cancellation, Council Chamber - 7:00 PM Dec 18 PRC Meeting Cancellation Notice, Council Chamber - 7:00 PM Dec 18 Zoning Administrator Meeting Cancellation Notice, Council Chamber - 4:00 pm Dec 22 CHM-CAC Meeting Cancellation Notice, Council Chamber - 4:00 pm Dec 23 Planning Commission Meeting, Council Chamber - 4:00 pm Dec 24 City Holiday, City Offices Closed - 8:00 AM Dec 25 City Holiday, City Offices Closed - 8:00 AM Dec 26 City Holiday, City Offices Closed - 8:00 AM Dec 31 MP Regional Water Authority Meeting, TBD - 8:00 AM Jan 1 Zoning Administrator Meeting Cancellation Notice, Council Chamber - 4:00 pm Jan 6 Council Meeting Cancellation, Council Chamber - 4:00 PM Jan 7 ARC Meeting Cancellation Notice, Council Chamber - 4:00 pm MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Wednesday, December 3, 2014 3