Board of Library Trustees Meeting
Regular MeetingMonterey, CA · March 19, 2015
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Thursday, March 19, 2015
1:30 PM
LIBRARY SOLARIUM CONFERENCE ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Yamanishi, Castagna, Koenig, Wojtkowski, Varna Ramaswamy
Trustees Absent: None
Staff Members Library Director Michael, Reference and Reader Services
Present: Manager Waite, Administrative Assistant Garibaldi
CALL TO ORDER
Chair Castagna called the meeting to order at 1:31 p.m.
ROLL CALL
PUBLIC COMMENTS
Chair Castagna opened the floor for public comments: No public comments.
PUBLIC APPEARANCE
New Business
1. Approve 2015-17 Library Operating Budget
Action: Distributed revised supplemental budget request. Discussed and approved the
2015-17 Library operating budget and the revised supplemental budget request.
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Wojtkowski, and
carried by the following vote, the Library Board of Trustees approved the 2015-17 Library
operating budget and authorize staff to enter personnel and internal service charge
updates received from the Finance Department and correct technical errors identified
before the budget is submitted:
AYES: 5 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig, Wojtkowski
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
On a motion by Library Trustee Ramaswamy, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the revised
supplemental budget request:
AYES: 5 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig, Wojtkowski
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
Library Board of Trustees Minutes Thursday, March 19, 2015
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
2. Approve 2015-17 Library Trust Fund Budget
Action: Discussed and approved
On a motion by Library Trustee Wojtkowski, seconded by Library Trustee Castagna, and
carried by the following vote, the Library Board of Trustees approved the 2015-17 Library
Trust Fund budget and authorize staff to enter revenue and personnel cost updates
received from the Finance Department and correct technical errors identified before
the budget is submitted:
AYES: 5 TRUSTEES: Ramaswamy, Yamanishi, Castagna, Koenig, Wojtkowski
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
INFORMATIONAL REPORTS & STAFF COMMENTS
TRUSTEE COMMENTS
Trustee Yamanishi: Attended the Monterey Peninsula Chamber of Commerce Annual Awards
Dinner on Saturday, March 7 with Fund Development Coordinator Sirie Thongchua. Informed
trustees of draft congratulatory letter to Chris Shake who was selected as Citizen of the Year.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Castagna adjourned the
meeting at 2:21 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi John Castagna, Chair
Administrative Assistant II Library Board of Trustees
Library Board Meeting Minutes
Thursday, March 19, 2015
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Library Board of Trustees Minutes Thursday, March 19, 2015
Revised Supplement Budget Request
Library Position Reorganization Part 1
Offset
$133,179 Salary savings – Unfund Automated Services Coordinator
Expenditure
Reclassification Administrative Assistant II 75% to
Administrative Analyst 100%
$63,408 Net salary and benefit increase
Add Fund Development Coordinator 100%
$116,786 Net salary and benefit increase
Reclassification Library Asst I 75%
To Library Asst II 100%
$30,329 Net salary and benefit increase
Reclassification Library Asst I 75%
To Library Asst II 100%
$30,329 Net salary and benefit increase
Subtotal $240,852
$107,673 Net increase
Total Net Supplemental Requests $107,673
Job Position Step 1 Step 5
RPT Administrative ($21.53) $33,587 + ($26.18) $40,841 + $58,450 FY14
Assistant II $12,470 $15,163 due to extra hours
Total: $46,057 Total: $56,004
Administrative Analyst $72,384 + $27,867 $87,984 + $33,873
Total: $100,251 Total: $121,858
Fund Development $64,392 + $31,694 $78,264 + $38,522
Coordinator Total: $96,806 Total: $116,786
RPT Library Assistant I ($20.51) $31,996 + ($24.93) $38,891 +
$11,879 $14,439
Total: $43,875 Total: $53,330
Library Assistant II $46,104 +$22,693 $56,064 + $27,595
Total: $68,797 Total: $83,659
RPT 37.127% 1560 hours
MEA 38.5%
GEM 49.221%
Library Board Meeting Minutes
Thursday, March 19, 2015
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Agenda
Board of Trustees
Library Board of Trustees
John Castagna, Chair
Agenda Lisa Koenig, Vice Chair
Varna Ramaswamy
Regular Meeting Kathi Wojtkowski
Alice Yamanishi
Thursday, March 19, 2015
Library Director
Library Solarium Conference
Bill Michael
Room 1:30 PM
625 Pacific Street
Monterey, California
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
1. Approve 2015-17 Library Operating Budget
2. Approve 2015-17 Library Trust Fund Budget
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on his activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service
(CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-
language services 24 hours a day, 7 days a week. If you require a hearing amplification device to
attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate
use of a device.
UPCOMING MEETINGS AT CITY HALL
Mar 23 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Mar 24 Planning Commission Meeting, Council Chamber - 4:00 pm
Mar 25 Library Board Meeting, Library Community Room - 5:00 PM
Mar 25 Council Study Session, Council Chamber - 4:00 PM
Mar 25 Oversight Board Meeting Cancellation, Council Chamber - 7:00 PM
Mar 26 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 1 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 2 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 2 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 7 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 9 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Apr 9 Neighborhood Improvement Program Committee Meeting, City Hall Parking Lot/ Hilltop
Park Center - 3:00 PM
Apr 14 Planning Commission Meeting, Council Chamber - 4:00 pm
Apr 15 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 16 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Apr 16 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 16 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Thursday, March 19, 2015
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