Board of Library Trustees Meeting

Name: Board of Library Trustees Meeting — Monterey, CA
Start: 2015-05-27T18:00:00
End: 2015-05-27T20:00:00
Location: Monterey, CA

Regular Meeting

Monterey, CA · May 27, 2015

Agenda Minutes Packet

Minutes

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, May 27, 2015 6:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Castagna, Koenig, Ramaswamy, Wojtkowski, Yamanishi Trustees Absent: None Staff Members Library Director Michael, Reference & Reader Services Present: Manager Waite, Museums, Cultural Arts and Archives Manager Copeland, Administrative Assistant Garibaldi, Special Services Coordinator McCombs, Fund Development Coordinator Thongchua CALL TO ORDER Chair Castagna called the meeting to order at 6:00 p.m. ROLL CALL PRESENTATIONS 1. Recognize Trustee Ramaswamy for Service to the Monterey Public Library and the City of Monterey Action: Recognized On behalf of the Library Board and Library, Chair Castagna and Library Director Bill Michael thanked Library Trustee Varna Ramaswamy. Chair Castagna shared the following with trustees and staff: Trustee Varna Ramaswamy has been a staunch supporter of the Monterey Public Library since her family first arrived on the peninsula in 2009. The Library was the first place she visited when she arrived, and as she wrote in her application to the City Council for Board appointment, she ‘quickly realized it was not just a place to take her then 6 year old son to read, but one of the hubs of the community.’ In 2011 she opened her home, the Middlebury Institute of International Studies (MIIS) President’s Residence to the Friends House Tour. That same year she agreed to serve on the Community Engagement Committee for the Library’s strategic planning process. She helped craft the survey instrument we used to gather community input, led focus groups, and helped present findings at public meetings. Trustee Ramaswamy continued to advise the Library by signing up as a CALL Volunteer, helping us develop a new volunteer opportunity where organization leaders serve as liaisons to their group and the library. In October 2012 she was elected to serve on the board of the Friends of the Monterey Public Library. She quickly went to work on the Wine & Chocolate Benefit subcommittee, and was asked to assist with the Library’s Community Memory project. She was appointed to the Library Board of Trustees by the City Council in August 2014, where she continued to help the Library meet community needs through the implementation of the Strategic Plan. In her application, Varna stated that she enjoys bringing people, ideas, and information together in order to make business, education, and communities stronger. This is the work of the Library as well, and we appreciate her working alongside us these past 6 years. Library Board of Trustees Minutes Wednesday, May 27, 2015 We thank Trustee Ramaswamy for her commitment to excellence in library service. We are all very grateful for her dedicated service. Staff recommends that the Board and staff recognize and appreciate Varna Ramaswamy’s service and support to the Library and the City of Monterey, as a library customer and parent, a liaison from MIIS, a Friend’s Board member, and a Library Trustee. 2. Receive Report from Library Staff Member on Activities Action: Received and discussed Youth Librarian Russell presented her report to the Library Board. CONSENT ITEMS Chair Castagna asked if all trustees were in favor of approving the Consent Agenda and hearing no objections, the Consent Agenda was approved: AYES: 5 TRUSTEES: Castagna, Koenig, Ramaswamy, Wojtkowski, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Approval of Minutes 3. April 22, 2015 Action: Approved as corrected ***End of Consent Agenda*** PUBLIC COMMENTS Chair Castagna opened the floor for public comments: Esther Rodriguez, Chair of the August 30th Books and Bloom fundraiser featuring author Vanessa Diffenbaugh, shared and distributed information about the upcoming event. Mayor Roberson expressed his appreciation to Trustee Ramaswamy for her continued support of the Monterey Public Library and serving on the Library Board. PUBLIC APPEARANCE New Business 4. Receive Update and Provide Direction on Fiscal Year 2015-2017 Budget Action: Received, discussed, and approved special request On a motion by Library Trustee Wojtkowski, seconded by Library Trustee Ramaswamy, and carried by the following vote, the Library Board of Trustees approved the recommendation to use salary savings for select Library purchases: Library Board Meeting Minutes Wednesday, May 27, 2015 2 Library Board of Trustees Minutes Wednesday, May 27, 2015 AYES: 5 TRUSTEES: Castagna, Koenig, Ramaswamy, Wojtkowski, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 5. Receive Report on Library Trust Fund Activities Action: Received report and discussed 6. Receive Report and Provide Direction on the 2016-2019 Monterey Public Library Strategic Plan Action: Received report and discussed The Library Board postponed review of the strategic plan until a new trustee is selected and staff vacancies are filled. INFORMATIONAL REPORTS & STAFF COMMENTS Library Director Michael shared that the Library’s dumbwaiter is again functioning and that the state inspector signed approval. The roofing project is under design. The Peninsula Library leadership will meet in September at the Monterey Public Library. 7. Receive Library Activity Report Action: Received report and discussed 8. Receive Financial Report Action: Received report 9. Receive Statistical Report Action: Received report and discussed 10. Receive Volunteer Report Action: Received report and discussed TRUSTEE COMMENTS Trustee Koenig reminded trustees that the Summer Reading Program kickoff is on Saturday, June 6. She shared that Sirie had informed her of Eboni’s plan to coordinate a Cider & Chocolate event for the teens. Trustee Ramaswamy shared her experience of riding on the Bookmobile. ADJOURNMENT Library Board Meeting Minutes Wednesday, May 27, 2015 3 Library Board of Trustees Minutes Wednesday, May 27, 2015 Having no further business to come before the Library Board, Chair Castagna adjourned the meeting at 7:34 p.m. Respectfully Submitted, Approved, Francesca Garibaldi John Castagna, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, May 27, 2015 4

Agenda

Board of Trustees Library Board of Trustees John Castagna, Chair Agenda Lisa Koenig, Vice Chair Varna Ramaswamy Regular Meeting Kathi Wojtkowski Alice Yamanishi Wednesday, May 27, 2015 Library Director Library Community Room Bill Michael 625 Pacific Street 6:00 PM Monterey, California CALL TO ORDER ROLL CALL PRESENTATIONS 1. Recognize Trustee Ramaswamy for Service to the Monterey Public Library and the City of Monterey 2. Receive Report from Library Staff Member on Activities CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 3. April 22, 2015 ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. New Business 4. Receive Update and Provide Direction on Fiscal Year 2015-2017 Budget 5. Receive Report on Library Trust Fund Activities 6. Receive Report and Provide Direction on the 2016-2019 Monterey Public Library Strategic Plan INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on his activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. 7. Receive Library Activity Report 8. Receive Financial Report 9. Receive Statistical Report 10. Receive Volunteer Report TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. UPCOMING MEETINGS AT CITY HALL Jun 2 Council Regular Meeting, Council Chamber - 4:00 PM Jun 3 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Jun 4 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jun 9 Planning Commission Meeting, Council Chamber - 4:00 pm Library Board of Trustees Wednesday, May 27, 2015 2 Jun 11 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm Jun 16 Council Regular Meeting, Council Chamber - 4:00 PM Jun 17 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Jun 18 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM Jun 18 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jun 22 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm Jun 23 Planning Commission Meeting, Council Chamber - 4:00 pm Jun 24 Oversight Board Meeting, Council Chamber - 7:00 PM Jun 24 Council Study Session, Council Chamber - 4:00 PM Jun 24 Library Board Meeting, Library Community Room - 5:00 PM Jul 1 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Jul 2 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jul 7 Council Regular Meeting, Council Chamber - 4:00 PM Jul 9 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm Jul 14 Planning Commission Meeting, Council Chamber - 4:00 pm Jul 15 Architectural Review Committee Meeting, Council Chamber - 4:00 pm MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Wednesday, May 27, 2015 3

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