Board of Library Trustees Meeting
Regular MeetingMonterey, CA · July 22, 2015
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, July 22, 2015
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Yamanishi, Castagna, Koenig, Wojtkowski
Trustees Absent: None
Staff Members Library Director Michael, Reference and Reader Services
Present: Manager Waite, Administrative Assistant Garibaldi, Youth
Services Manager Brown, Fund Development Coordinator
Thongchua
CALL TO ORDER
Chair Koenig called the meeting to order at 5:01 p.m.
ROLL CALL
PRESENTATIONS
1. Receive Report from Library Staff Member on Activities
Action: Received and discussed
Youth Librarian Karen Brown presented her report to the Library Board.
CONSENT ITEMS
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Wojtkowski, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
AYES: 4 TRUSTEES: Castagna, Koenig, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
Action: Approved
2. June 24, 2015
***End of Consent Agenda***
PUBLIC COMMENTS
Library Board of Trustees Minutes Wednesday, July 22, 2015
Chair Koenig opened the floor for public comments:
No public comments.
PUBLIC APPEARANCE
New Business
3. Receive Report on Strategic Plan 2012-2015
Action: Received and discussed
The Library Board requested that the Strategic Plan be agendized for the September meeting.
4. Receive Report on Library Trust Fund Activities
Action: Received and discussed
5. Receive Update and Provide Direction on Fiscal Year 2015-2017 Budget
Action: Received update and discussed
Library Director Michael updated the Library Board regarding current NIP projects and the
supplemental budget request pertaining to the reorganization that will use vacant position
savings. He shared that five new photocopiers had been installed in the Library, eBooks and
additional databases had been purchased, and that Koha’s phone renewal system is underway.
6. Approve Staff Survey for Annual Evaluation of the Library Director
Action: Approved
On a motion by Library Trustee Castagna, seconded by Library Trustee Yamanishi, and
carried by the following vote, the Library Board of Trustees approved the amended staff
survey for the annual evaluation of the library director:
AYES: 4 TRUSTEES: Castagna, Koenig, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Trustee Koenig added two additional questions and revised one question for the staff survey.
7. Receive Report on Library Emergency Planning and Library's Role in City Emergencies
Action: Received and discussed
Trustee Yamanishi recommended that the Library Board send a thank you letter to the city
manager, assistant city manager, police chief, and the behavioral health professionals for their
assistance with the response to the June 19 fatality. Trustee Koenig and Library Director
Michael will draft a letter of appreciation.
8. Receive Report on 2015 American Library Association Annual Conference
Library Board Meeting Minutes
Wednesday, July 22, 2015
2
Library Board of Trustees Minutes Wednesday, July 22, 2015
Action: Received and discussed
Trustee Castagna presented his review of the ALA conference and shared that some libraries
have begun issuing passport renewals for additional revenue.
INFORMATIONAL REPORTS & STAFF COMMENTS
Library Director Michael: Shared that in response to the June 19 incident, Fund Development
Coordinator Thongchua coordinated “Coffee with the Library Director” on July 15 providing an
opportunity for discussion with Library donors. The morning program was well received and is
being considered as a quarterly event for the community. All are invited to the Summer Reading
Program beach party on July 30. The Voices and Images exhibit will open on October 2 and
volunteers are sought. City Council is scheduled to appoint a new Library trustee on August 18.
The Library Assistant I and Library Assistant III recruitments’ have closed and screening has
begun. A draft agenda for the August 20 staff workshop was distributed to Library trustees.
9. Receive Library Activity Report
Action: Received and discussed
10. Receive Financial Report
Action: Received
11. Receive Statistical Report
Action: Received and discussed
12. Receive Volunteer Report
Action: Received and discussed
TRUSTEE COMMENTS
Trustee Koenig: Expressed appreciation to Trustee Castagana for his year serving as the
Library Board chair and thanked Trustee Wojtkowski for accepting the role of vice-chair. She
shared of her equally impressive experience riding the Bookmobile with Joanne.
Trustee Castagna: Announced that the Carmel Bach Festival will hold a free concert at the
Oldemeyer Center on Thursday, July 23.
Trustee Wojtkowski: Announced that Dr. Robert Edwards will speak at the first lecture in the
Marcia DeVoe Fund series sponsored by the Old Monterey Foundation at MIIS on Thursday,
July 23.
Trustee Yamanishi: Expressed appreciation for Trustee Castagna’s ALA conference
presentation.
ADJOURNMENT
Library Board Meeting Minutes
Wednesday, July 22, 2015
3
Library Board of Trustees Minutes Wednesday, July 22, 2015
Having no further business to come before the Library Board, Chair Koenig adjourned the
meeting at 6:33 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Lisa Koenig, Chair
Administrative Assistant II Library Board of Trustees
Library Board Meeting Minutes
Wednesday, July 22, 2015
4
Agenda
Library Board of Trustees Board of Trustees
Agenda Lisa Koenig, Chair
Kathi Wojtkowski, Vice Chair
Regular Meeting John Castagna
Alice Yamanishi
Wednesday, July 22, 2015 Library Director
Bill Michael
Library Community Room
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Report from Library Staff Member on Activities
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
2. June 24, 2015
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
3. Receive Report on Strategic Plan 2012-2015
4. Receive Report on Library Trust Fund Activities
5. Receive Update and Provide Direction on Fiscal Year 2015-2017 Budget
6. Approve Staff Survey for Annual Evaluation of the Library Director
7. Receive Report on Library Emergency Planning and Library's Role in City Emergencies
8. Receive Report on 2015 American Library Association Annual Conference
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on his activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
9. Receive Library Activity Report
10. Receive Financial Report
11. Receive Statistical Report
12. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Jul 27 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Jul 28 Planning Commission Meeting, Council Chamber - 4:00 pm
Library Board of Trustees
Wednesday, July 22, 2015
2
Jul 29 Council Meeting Cancellation, Council Chamber - 4:00 PM
Aug 3 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM
Aug 4 Council Meeting Cancellation, Council Chamber - 4:00 PM
Aug 5 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Aug 6 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Aug 11 Planning Commission Meeting, Council Chamber - 4:00 pm
Aug 13 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Aug 18 Council Regular Meeting, Council Chamber - 4:00 PM
Aug 19 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Aug 20 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Aug 20 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Aug 24 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Aug 25 Planning Commission Meeting, Council Chamber - 4:00 pm
Aug 26 Oversight Board Meeting, Council Chamber - 7:00 PM
Aug 26 Council Study Session, Council Chamber - 4:00 PM
Aug 26 Library Board Meeting, Library Community Room - 5:00 PM
Sep 1 Council Regular Meeting, Council Chamber - 4:00 PM
Sep 2 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, July 22, 2015
3
Get email alerts for Monterey
A daily email when new agendas and minutes are posted.