Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Board Meeting Wednesday, December 2, 2015 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Castagna, Koenig, Lambert Hamrick, Wojtkowski, Yamanishi Trustees Absent: None Staff Members Interim Library Director Waite, Museums, Cultural Arts and Present: Archives Manager Copeland, Administrative Assistant Garibaldi, Library Assistant I Baca, Circulation Section Supervisor Egipciaco CALL TO ORDER Chair Koenig called the meeting to order at 5:00 p.m. ROLL CALL PRESENTATIONS 1. Introduction of Circulation Section Supervisor Aletia Egipciaco Action: Introduced Interim Library Director Waite introduced Circulation Section Supervisor Aletia Egipciaco to the Library Board of Trustees. 2. Recognize Joslyn Baca for 10 Years of Service to the Monterey Public Library and the City of Monterey Action: Recognized On behalf of the Library Board and Library, Chair Koenig and Interim Library Director Waite thanked Library Assistant Joslyn Baca. Interim Library Director Waite shared the following with trustees and staff: Joslyn Baca first started working at the Monterey Public Library as a Library Page while she was a student at Monterey High School in 2001. During her first four years working as a Library Page, her evaluations from several supervisors document her work performance as “calm, courteous, and exceptional.” In November 2005, Joslyn was promoted to RPT Library Assistant I in the Circulation Section of the Reader’s Services Division. She had been filling in as an on-call, and she quickly mastered advanced Circulation responsibilities – troubleshooting library accounts, processing the holds, explaining Library policies and resolving customer concerns regarding late fees and replacement charges, while issuing library cards, ringing up fines, and checking materials out to customers. Such demands require a strong multi-tasker with good people skills. As a supervisor wrote in 2006, Joslyn “works quickly and efficiently, and has excellent customer service skills.” Joslyn’s knowledge of Circulation procedures was invaluable when we combined service desks in 2010. Joslyn proved to be a calm, patient trainer as she taught Circulation basics to Reference and Youth Librarians. She took the lead in training co-workers about internet and laptop printing – a  Library Board of Trustees Minutes Wednesday, December 2, 2015 complex process. Joslyn has a high comfort level with new technologies, and a friendly patience when sharing knowledge with staff and customers. During our transition to Koha in July 2014, Joslyn quickly caught on to the new system. She helped troubleshoot features, discover glitches, and create new workflows. In 2014 her customer service strengths landed her a spot on the City’s Ambassador Team, an 8 week course where Joslyn learned about other City Departments, and shared her knowledge of Library services. The goal of the program is to create knowledgeable employee ambassadors, who have informed interactions with residents, visitors, and businesses about the services of the City. Joslyn has undertaken many complex projects at Monterey Public Library. Perhaps the best known is the staff schedule. Creating the schedule makes solving a Rubric’s Cube look like child’s play. Somehow Joslyn pulls it off each week with cheerful wizardry. Thank you Joslyn for ten plus years of “calm, courteous and exceptional” service to our community. We look forward to working with you for many years to come. Chair Koenig moved Agenda Item 5 and public comments to follow Agenda Item 2. 3. Receive Report from Library Staff Member Action: Received Interim Library Director Waite demonstrated newly purchased databases Ancestry.com, accessible from within the Library, and Rosetta Stone that includes access to 30 languages. CONSENT ITEMS On a motion by Library Trustee Castagna, seconded by Library Trustee Yamanishi, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: Castagna, Koenig, Lambert Hamrick, Wojtkowski, Yamanishi AYES: 5 TRUSTEES: NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Approval of Minutes 4. October 28, 2015 Action: Approved ***End of Consent Agenda*** PUBLIC COMMENTS Chair Koenig opened the floor to public comments: A public member shared concern of books continually being stolen from her backpack and the problems that have taken place at other library locations. PUBLIC APPEARANCE New Business Library Board Meeting Minutes Wednesday, December 2, 2015 2  Library Board of Trustees Minutes Wednesday, December 2, 2015 5. Receive Report on Neighborhood Improvement Program (NIP) Projects and Capital Improvement Projects (CIP) Action: Received and discussed Jeff Condit presented information about the Friends of Hartnell Gulch NIP project that will restore the stream and native habitat, remove invasive species, and raise awareness of the watershed in the downtown urban core; it will also promote the pedestrian corridor. Principal Planner Kim Cole showed the overlay of the Hartnell Gulch project and shared some of the challenges pertaining to select pipes within the creek flow and pointed out many invasive species. Interim Library Director Waite added that staff would not want the width of the driveway narrowed when considering the addition of a sidewalk. Principal Engineer Jeff Krebs presented an update to the Library Board regarding the lighting project which should be complete within 9 weeks. Old Business 6. Receive Report from the Ad Hoc Strategic Plan Subcommittee Action: Received Trustee Yamanishi distributed New York Public Library’s Core Values stating her preference to revise the current four values of the Monterey Public Library. Trustee Castagna thought it was better to have fewer, rather than more, values noted. Trustee Wojtkowski inquired about changing STEM to STEAM thereby including art. 7. Receive Report on Progress of Proposed Reorganization Action: Received Interim Library Director Waite distributed a Council Agenda report that is scheduled for the December 15 Council meeting. She informed the Library Board that due to the City phasing out of the Executive Assistant I and II classifications, the administrative support position was not able to be restored to a higher classification. All three Library Assistant I position’s will be reclassified to Library Assistant II’s providing incumbents the ability to supervise staff and drive the Bookmobile. The Fund Development Coordinator will become full-time. Human Resources Director Gina Donnelly reviewed the proposed changes. 8. Discuss Options for a Board Retreat Action: Discussed The Library Board discussed that a retreat take place on January 12 from 8:30 a.m. – 12:00 p.m. Chair Koenig asked to have a closed session meeting at 8:30 a.m. to discuss the library director recruitment. Library Board Meeting Minutes Wednesday, December 2, 2015 3  Library Board of Trustees Minutes Wednesday, December 2, 2015 INFORMATIONAL REPORTS & STAFF COMMENTS Interim Library Director Waite reminded the Library Board that the Holiday Boards, Commissions holiday reception will take place on Thursday, December 10 and that Food for Fines is again taking place from December 1 – December 31. She attended the United Way unveiling of the Impact Monterey County study. She was impressed with Sirie’s quick coordination to complete the Annual Appeal letter that was mailed on December 1. 9. Receive Library Activity Report Action: Received and discussed Interim Library Director Waite highlighted the Star Wars Reads Day. She shared that an on-call librarian will continue the Crazy 8’s Math program; the Hometown Heroes Program was launched in October and the Police will continue Storytime once a month; and that Coffee with the Interim Library Director took place. 10. Receive Financial Report Action: Received 11. Receive Statistical Report Action: Received and discussed 12. Receive Volunteer Report Action: Received TRUSTEE COMMENTS Trustee Castagna: Shared that the Used Giant Book Sale will take place the first weekend in December and that Wine & Chocolate tickets are now on sale. Trustee Koenig: Reminded Trustees that every year the Library Board provides a cake for Library staff to express their appreciation and noted options. ADJOURNMENT Having no further business to come before the Library Board, Chair Castagna adjourned the meeting at 7:07 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Lisa Koenig, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, December 2, 2015 4