Board of Library Trustees Meeting
Regular MeetingMonterey, CA · March 23, 2016
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, March 23, 2016
4:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Castagna, Koenig, Lambert Hamrick, Yamanishi
Trustees Absent: Wojtkowski
Staff Members Library Director Waite, Museums, Cultural Arts and Archives
Present: Manager Copeland, Administrative Assistant Garibaldi, Fund
Development Coordinator Thongchua
CALL TO ORDER
Chair Koenig called the meeting to order at 4:00 p.m.
ROLL CALL
Trustee Wojtkowski absent.
PRESENTATIONS
1. Receive Report from the Community Foundation for Monterey County (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received and discussed
Christine Dawson, Vice President of Philanthropic Services at the Community Foundation for
Monterey County, provided a report to the Library Board and distributed informational items to
the Board.
CONSENT ITEMS
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
AYES: 5 TRUSTEES: Castagna, Koenig, Lambert Hamrick, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
2. February 24, 2016
Action: Approved as amended
***End of Consent Agenda***
Library Board of Trustees Minutes Wednesday, March 23, 2016
Chair Koenig moved Agenda Item 8 before public comments.
PUBLIC COMMENTS
Chair Koenig opened the floor for public comments: no public comments.
PUBLIC APPEARANCE
New Business
3. Approve Appointment of Library Director (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Appointed
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Lambert
Hamrick, and carried by the following vote, the Library Board of Trustees appointed Inga
Waite as the Monterey Public Library Director effective April 1, 2016 (Not a Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Castagna, Koenig, Lambert Hamrick, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Chair Koenig read the recommendation from Human Resources Director Gina Donnelly into the
minutes:
Inga Waite has served as Interim Director at Monterey Public Library since September 2015,
where she has directed daily operations of the Library and served as a member of the City’s
Executive Team. For the past 13 years she has held progressively responsible management
roles at Monterey Public Library. Starting as Reference Services Supervisor in 2002, she was
promoted to Readers Services Manager in 2004, Reference & Readers Services Manager in
2007, Acting Assistant Library Director in 2013, and Interim Library Director in September 2015.
Inga Waite was the Library Director at St. John’s College in Santa Fe, New Mexico for 11 years
prior to coming to Monterey. She holds a Masters Degree in Library and Information Science from
the University of Washington in Seattle, and a Bachelor of Arts in Liberal Arts from St. John’s
College, Santa Fe. She is a native of Palo Alto, California.
In her own words, Inga is a “Director who listens, works alongside staff, takes on challenges, and
implements solutions. I am committed to the Board’s objective to provide our community with
outstanding Library service for the 21st Century.” Upon approval of this appointment her first day
as Director at the Monterey Public Library will be Friday, April 1, 2016.
4. Receive Report Summarizing Library Staff Focus Groups (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
5. Request Appropriation of Donation Funds in the 2015-16 Library Trust Fund Budget (Not
a Project under CEQA Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
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Wednesday, March 23, 2016
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Library Board of Trustees Minutes Wednesday, March 23, 2016
Action: Appropriated funds
On a motion by Library Trustee Koenig, seconded by Library Trustee Castagna, and
carried by the following vote, the Library Board of Trustees approved the request to
appropriate donation funds in the 2015-16 Library Trust Fund Budget (Not a Project
under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Castagna, Koenig, Lambert Hamrick, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Old Business
6. Receive Report from the Kitchen Addition Ad Hoc Committee (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Trustee Yamanishi provided an update regarding the Subcommittee’s meeting to discuss
kitchen usage and fees. Trustee Castagna shared the Subcommittee’s consensus of a minimal
fee of $50 per use for non-profit organizations and provided an overview of different policies and
liabilities that would need to be addressed.
Library Director Waite shared of recent meetings with City staff from Recreation, Housing and
Property Management, and the Monterey Sports Center to learn of different models for use of
the kitchen.
7. Receive Report on Library Signage (Not a Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received and discussed
Library Director Waite suggested refreshing the Monterey Public Library sign located above the
front entrance to the Library.
8. Receive Report on NIP and CIP Projects (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Principal Engineer Jeff Krebs provided an update about Library NIP and CIP projects.
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Library Board of Trustees Minutes Wednesday, March 23, 2016
9. Receive Update and Provide Direction on Fiscal Year 2016-2017 Budget (Not a Project
under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received, discussed, and provided direction
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the supplemental
ISD request and provided the Library Director with flexibility to adjust as deemed
appropriate (Not a Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Castagna, Koenig, Lambert Hamrick, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Wojtkowski
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Director Waite distributed an itemized list of possible allocations for spending salary
savings that equate to $122,410. The Board agreed with the identified spending and provided
the Library Director with full authorization to spend savings as deemed appropriate, including
the purchase of items not included on the list.
INFORMATIONAL REPORTS & STAFF COMMENTS
Library Director Waite provided an update about the Library management recruitment and
shared that the recent resignation of the regular part-time Library Assistant I in Technical
Services will be filled by a current part-time seasonal employee effective April 1, 2016. The
Human Resources Director is reviewing the job description for the vacant Reference & Readers’
Services Manager position which will be changed to a manager overseeing technology,
technical services, and circulation.
10. Receive Library Activity Report
Action: Received and discussed
Library Director Waite highlighted the success of the Wine and Chocolate Benefit which raised
over $20,000. She added that new Youth Services Librarian Dayna Armstrong is doing
extraordinarily and she is now leading all the youth programs, including the Storytimes and
Crazy 8’s, and that Library Assistant II Mariann Demourdant is now driving the Bookmobile once
a week. The Library Director highlighted with excitement that the 40th person has joined the
1849 Society.
Museums, Cultural Arts and Archives Manager Copeland highlighted that longtime Access
Monterey Peninsula television program Cover to Cover is ending. Library Director Waite
commented that the program had been amazing and that there are now opportunities to have
greater visibility through varying PSAs. Manager Copeland added that they have an enthusiastic
CSUMB archives intern for the semester who is working with historical collections and is
receiving fantastic training from a current California History Room volunteer.
11. Receive Financial Report
Action: Received
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Library Board of Trustees Minutes Wednesday, March 23, 2016
12. Receive Statistical Report
Action: Received and discussed
Library Director Waite noted that the increase in database searches is due to updating the
Library’s website with search boxes on each page.
Trustee Castagna commented about the increase in programming and Trustee Yamanishi
commended staff members who coordinate programming.
13. Receive Volunteer Report
Action: Received and discussed
Museums, Cultural Arts and Archives Manager Copeland noted the increase in Monterey
History volunteer hours is due to a special project underway by Jerry Azevedo.
TRUSTEE COMMENTS
Trustee Yamanishi relayed information given to her by a community member that requested
computer usage time is limited for kids who are gaming.
Trustee Lambert Hamrick shared a positive review of her recent ride on the Bookmobile.
Trustee Koenig inquired about the upcoming staff workshop scheduled on March 31. She
expressed contentment about Inga Waite’s recent appointment to Library Director.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Koenig adjourned the
meeting at 6:07 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Lisa Koenig, Chair
Administrative Assistant II Library Board of Trustees
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Agenda
Board of Trustees
Lisa Koenig, Chair
Library Board of Trustees Kathi Wojtkowski, Vice Chair
Agenda John Castagna
Jennifer Lambert Hamrick
Regular Meeting Alice Yamanishi
Interim Library Director
Wednesday, March 23, 2016 Inga Waite
Library Community Room
625 Pacific Street 4:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Report from the Community Foundation for Monterey County (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
2. February 24, 2016
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
3. Approve Appointment of Library Director (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
4. Receive Report Summarizing Library Staff Focus Groups (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
5. Request Appropriation of Donation Funds in the 2015-16 Library Trust Fund Budget (Not
a Project under CEQA Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
Old Business
6. Receive Report from the Kitchen Addition Ad Hoc Committee (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
7. Receive Report on Library Signage (Not a Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
8. Receive Report on NIP and CIP Projects (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
9. Receive Update and Provide Direction on Fiscal Year 2016-2017 Budget (Not a Project
under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on his activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
10. Receive Library Activity Report
11. Receive Financial Report
12. Receive Statistical Report
13. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
Library Board of Trustees
Wednesday, March 23, 2016
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participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Mar 28 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Mar 29 Disabled Access Appeals Board Meeting, Council Chamber - 10:00 AM
Mar 30 Council Study Session, Council Chamber - 4:00 PM
Mar 31 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 4 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM
Apr 5 Council Meeting Cancellation, Council Chamber - 4:00 PM
Apr 6 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 7 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 7 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 12 Planning Commission Meeting, Council Chamber - 4:00 pm
Apr 14 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Apr 14 MP Regional Water Authority Meeting, TBD - 7:00 PM
Apr 14 Neighborhood Improvement Program Committee Meeting, Hilltop Park Center - 7:00
PM
Apr 19 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 20 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 21 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Apr 21 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 21 Neighborhood Improvement Program Committee Meeting, Youth Center - 7:00 PM
Apr 25 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Apr 26 Planning Commission Meeting, Council Chamber - 4:00 pm
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, March 23, 2016
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