Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, April 27, 2016 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Yamanishi, Castagna, Koenig, Wojtkowski Trustees Absent: Lambert Hamrick Staff Members Library Director Waite, Museums, Cultural Arts and Archives Present: Manager Copeland, Administrative Assistant Garibaldi, Technical Services Supervisor Sandre Cunha, Library Assistant Miriam Pagano CALL TO ORDER Chair Koenig called the meeting to order at 5:00 p.m. ROLL CALL Trustee Lambert Hamrick absent. PRESENTATIONS 1. Introduction of Technical Services Library Assistant Miriam "Phoebe" Pagano (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Introduced Technical Services Supervisor Sandre Cunha introduced Library Assistant I Phoebe Pagano. 2. Receive Report from Library Staff on Digitization of Historic Newspapers (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Technical Services Supervisor Sandre Cunha provided information about the digitization of historic newspapers that customers will soon have access to search. CONSENT ITEMS On a motion by Library Trustee Yamanishi, seconded by Library Trustee Castagna, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 4 TRUSTEES: Yamanishi, Castagna, Koenig, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Lambert Hamrick ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None  Library Board of Trustees Minutes Wednesday, April 27, 2016 Approval of Minutes 3. March 2, 2016 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved 4. March 23, 2016 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved Other Consent Items 5. Request Appropriation of Donation Funds in the 2015-16 Library Trust Fund Budget (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Appropriated donation funds ***End of Consent Agenda*** PUBLIC COMMENTS Chair Koenig opened the floor for public comments: no public comments. PUBLIC APPEARANCE New Business 6. Receive Report on Library Trust Fund Activities (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite reviewed Library Trust Fund activities. 7. Receive Report on Annual Staff Workshop (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite reviewed the 2016 staff workshop agenda and evaluation responses. Monthly staff training will begin on May 4 with an overview of the Koha hold process and continue to be held the first Wednesday of the month. Trustee Yamanishi encouraged a training focused on customer service with difficult customers. Trustee Castagna inquired whether monthly workshops would replace the annual workshop and asked about staff evaluation responses that recommended a field trip for next year’s workshop. Trustee Wojtkowski noted the many responses indicating staff would like additional Koha training. Trustee Koenig highlighted a suggestion that Library Board members attend next year’s workshop to provide an opportunity for staff to ask questions. Library Board Meeting Minutes Wednesday, April 27, 2016 2  Library Board of Trustees Minutes Wednesday, April 27, 2016 Old Business 8. Receive Report from the Kitchen Addition Ad Hoc Subcommittee (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite updated the Library Board on recent meetings pertaining to the kitchen. Expected completion is in mid-May and NIP will have a ribbon cutting as is customary for all finished NIP projects. Discussion ensued about the soft opening and publicity for the kitchen. Trustee Yamanishi expressed the importance of naming the kitchen and shared that the Library Facility Master Plan included Etta’s Café. Trustee Wojtkwoski expressed concern about naming the kitchen as a café if it may not open to the public as an operating cafe. Trustee Castagna added that a main component of the Ad Hoc Kitchen Subcommittee meeting was discussing whether volunteers, Friends, or Library staff would manage the possible cafe operations. 9. Receive Report on Library Signage (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite updated the Library Board on the possibility of rotating external banners. Waite recommended replacing the front entrance sign as existing signs currently exhaust total signage capacity. Trustee Yamanishi inquired about hanging the banners on the pillars. 10. Receive Report on Neighborhood Improvement Program (NIP) Projects and Capital Improvement Program (CIP) Projects (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite updated the Board on the progress of the CIP re-roofing project that is now planned to begin in August. She asked for the Board’s input on the priority level of installing a generator as one of the NIP projects. Board consensus was that it was a low priority due to expected infrequent use. Waite expressed her belief that the public should come before staff. She shared her priorities for varying ADA upgrades and also noted that the selection of the basement for the proposed vault was vetoed due to the unsuitable location. Waite and Copeland identified a different location for the vault on the first floor that would replace the current non-fiction shelving area. Waite shared that discussion about ADA projects submitted within the NIP program resulted in concern from the NIP committee that City funds, and not NIP funds, should be funding ADA projects. Library Trustees had a split consensus, however agreed that NIP priorities in order of importance, were the vault, Learning Lab, sculpture, ADA, and generator. 11. Receive Update and Provide Direction on Fiscal Year 2016-2017 Budget (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Board Meeting Minutes Wednesday, April 27, 2016 3  Library Board of Trustees Minutes Wednesday, April 27, 2016 INFORMATIONAL REPORTS & STAFF COMMENTS 12. Receive Library Activity Report Action: Received and discussed Library Director Waite shared that Library staff hosted the All-Management Meeting on March 30 and that the Recreation Department is partnering with the Library for the June 4th Summer Reading Program Kick-Off scheduled to take place on Colton Hall lawn. Trustee Castagna exited the meeting at 6:41 p.m. 13. Receive Financial Report Action: Received and discussed 14. Receive Statistical Report Action: Received and discussed 15. Receive Volunteer Report Action: Received and discussed Library Director Waite highlighted the California Room History volunteer hours. TRUSTEE COMMENTS Trustee Yamanishi asked that research be completed pertaining to costs of a sprint bookmobile. ADJOURNMENT Having no further business to come before the Library Board, Chair Koenig adjourned the meeting at 6:48 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Lisa Koenig, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, April 27, 2016 4