Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, June 22, 2016 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Castagna, Lambert Hamrick, Wojtkowski, Yamanishi Trustees Absent: Koenig Staff Members Library Director Waite, Museums, Cultural Arts and Archives Present: Manager Copeland, Youth, Reference, & Outreach Services Manager Anderson, Administrative Assistant Garibaldi CALL TO ORDER Vice-Chair Wojtkowski called the meeting to order at 5:00 p.m. ROLL CALL Trustee Koenig absent. PRESENTATIONS 1. Introduction of Youth, Reference & Outreach Services Manager Ellie Anderson (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Introduced Library Director Waite introduced Youth, Reference & Outreach Services Manager Ellie Anderson. 2. Recognize Trustee Castagna for Service as a Member of the Board of Trustees of the Monterey Public Library (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Recognized Library Director Waite recognized outgoing Library Trustee John Castagna and thanked him for his service to the Monterey Public Library. CONSENT ITEMS On a motion by Library Trustee Yamanishi, seconded by Library Trustee Lambert Hamrick, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: Castagna, Lambert Hamrick, Wojtkowski, Yamanishi AYES: 4 TRUSTEES: NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Koenig ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None  Library Board of Trustees Minutes Wednesday, June 22, 2016 Approval of Minutes 3. May 25, 2016 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved ***End of Consent Agenda*** PUBLIC COMMENTS Vice Chair Wojtkowski opened the floor for public comments: Bob Petty stated that he would be an appropriate replacement for outgoing Trustee Castagna. PUBLIC APPEARANCE New Business 4. Review Council Policy on Selection of Officers and Select Chair and Vice-Chair for 2016- 17 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Council Policy reviewed Library Trustee Wojtkowski will transition to Chair and Library Trustee Lambert Hamrick will transition to the Vice Chair as well as the Friends liaison. Old Business 5. Receive Report from the Kitchen Addition Ad Hoc Committee (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Reviewed and discussed Library Director Waite distributed a flyer announcing the grand opening of Etta’s Eats and shared a brief overview of the upcoming June 25, 2016 ribbon cutting. Waite shared varying updates pertaining to the kitchen including a recent meeing with Monterey County Health Department inspector; that a telephone line had recently been installed; and that basic kitchen supplies had been purchased. On-Call Librarian Kathy Nielson researched and wrote a biography of Monterey’s first City Librarian, Etta Eckhardt. The Library Board Chair will send an appreciation card on behalf of the Board to Principal Engineer Jeff Krebs for his efficiency in completing the kitchen as well as to the Neighborhood Improvement Project committee. 6. Receive Report on Library Signage (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Reviewed and discussed Library Director Waite distributed packets of draft exterior building signage that were designed by Library Trustee Castagna. The Board directed Library Director Waite to continue the signage process with the Architectural Review Committee. Library Board Meeting Minutes Wednesday, June 22, 2016 2  Library Board of Trustees Minutes Wednesday, June 22, 2016 7. Receive Update on Fiscal Year 2016-2017 Budget (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Reviewed and discussed Library Director Waite shared that the City Council adopted revisions to the budget at their June 7, 2016 meeting and distributed a copy of the FY17 budget. Adjustments were made to the Library Trust Fund’s budget. Waite’s request for a 10% increase to the overall supply budget was denied. Trustee Yamanishi asked about the status of labor negotiations and when the next two-year budget discussions would begin. Waite shared that instructions are forthcoming in December. Waite distributed a list of purchases made with salary savings from the current fiscal year. Trustee Yamanishi inquired about the surveillance cameras. Waite and Copeland responded that they have met with ISD regarding installation. Glass doors will be installed in the Learning Lab as well as the small meeting room near the Youth Fiction room. INFORMATIONAL REPORTS & STAFF COMMENTS Library Director Waite shared that longtime staff member Mariann Demourdant will retire effective July 7, 2016. A copy of the Library’s staff organization chart was distributed. 8. Receive Library Activity Report Action: Reviewed and discussed Library Director Waite reminded the Library Board that there are no youth programs in May. She reported that approximately 1,000 kids have already signed up for the Summer Reading Program and discussion ensued regarding the demographics of the children who participate. Trustee Yamanishi commended the Teen program as well as the Books-to-Go program. Manager Copeland shared that the Community Heritage interviews, transcripts, and DVDs are now available to the public. The project was funded by a grant from the Community Foundation for Monterey County. Director Waite shared that Digital Reel is now live and that the current years accessible are from 1846 through 1930. The next years to be digitized are from 1930 through 1950. Waite shared of the meeting that took place with herself, Copeland, Trustee Koenig, and ISD regarding the proposed vault in the basement. Trustee Wojtkowksi asked about the Books in Bloom Benefit and additional information about the Big Rocks Endowment Subcommittee. Library Board Meeting Minutes Wednesday, June 22, 2016 3  Library Board of Trustees Minutes Wednesday, June 22, 2016 9. Receive Financial Report Action: Reviewed and discussed 10. Receive Statistical Report Action: Reviewed and discussed 11. Receive Volunteer Report Action: Reviewed and discussed TRUSTEE COMMENTS Trustee Yamanishi shared that she would miss outgoing Trustee Castagna serving on the Board. Trustee Castagna shared that he enjoyed his time serving on the Library Board and will continue to volunteer at the Library. Trustee Wojtkowski shared that there is a little free library in Casa Nova Oak Knoll on private property. ADJOURNMENT Having no further business to come before the Library Board, Vice Chair Wojtkowski adjourned the meeting at 6:28 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Kathi Wojtkowski, Vice Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, June 22, 2016 4