Board of Library Trustees Meeting
Regular MeetingMonterey, CA · September 28, 2016
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, September 28, 2016
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
Trustees Absent: None
Staff Members Library Director Waite, Museums, Cultural Arts and Archives
Present: Manager Copeland, Administrative Assistant Garibaldi, Youth,
Reference, and Outreach Services Manager Anderson, Acting
Technology, Readers, and Technical Services Manager Smith,
Fund Development Coordinator Thongchua
CALL TO ORDER
Chair Wojtkowski called the meeting to order at 5:00 p.m.
ROLL CALL
PRESENTATIONS
1. Receive Report from Library Staff Member on Activities (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report
Youth, Reference, and Community Outreach Manager Anderson provided a report to the Library
Board on the recent Boomers class that she completed.
CONSENT ITEMS
On a motion by Library Trustee Koenig, seconded by Library Trustee Yamanishi, and
carried by the following vote, the Library Board of Trustees approved the Consent Agenda:
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
2. August 24, 2016 (Not a Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Approved
Library Board of Trustees Minutes Wednesday, September 28, 2016
Other Consent Items
3. Request Appropriation of Donation Funds in the 2016-17 Library Trust Fund Budget (Not
a Project under CEQA Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
Action: Approved
***End of Consent Agenda***
PUBLIC COMMENTS
Chair Wojtkowski opened the floor to public comments: No public comments.
PUBLIC APPEARANCE
New Business
4. Receive Report on 2015-2016 Fund Development Activities and Approve 2016-2017
Fund Development Plan (Not a Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received, discussed, and approved
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Lambert
Hamrick, and carried by the following vote, the Library Board of Trustees approved the
2016-2017 Fund Development Plan (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Director Waite reviewed the 2015-16 Fund Development activities and brief discussion
followed pertaining to the 2016-17 Plan. Trustee Petty pointed out a correction to the
spreadsheet. Waite shared that a fund development newsletter is currently underway that will
include news from the Library, Friends, California History Room, and a calendar of upcoming
events. Thongchua distributed a hard copy of the Library’s 2015-16 Annual Report, a Books in
Bloom flyer, and a Monterey Public Library promotional thumb drive.
Old Business
5. Second Reading and Adoption of Revisions to Library Board Policy 311: Evaluation of
Library Director (Not a Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Received, discussed, and approved
On a motion by Library Trustee Petty, seconded by Library Trustee Koenig, and carried
by the following vote, the Library Board of Trustees approved the Second Reading and
Adoption of Revisions to Library Board Policy 311: Evaluation of Library Director with the
Additional Revision to Replace (Fiscal) Year with 12-Month Evaluation Period, to
Remove Notation of the Evaluation Process Occurring Prior to Each Fiscal Year, and to
Remove “…constituting the evaluation period,” (Not a Project under CEQA Article 20,
Library Board Meeting Minutes
Wednesday, September 28, 2016
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Library Board of Trustees Minutes Wednesday, September 28, 2016
Section 15378 and under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Trustee Petty recommended clarifying that the evaluation period, currently referred to as the
previous year, instead be referred to as “the previous 12-month evaluation period.” He
advocated removing notation that the evaluation occurs prior to the beginning of each fiscal
year, and to remove “constituting the evaluation period.” All Trustees agreed with the
recommendation.
6. Receive Report from the Facilities Master Plan Ad Hoc Subcommittee (Not a Project
under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Library Director Waite shared that the Subcommittee, Trustee Koenig and Trustee Wojtkowski,
had read the 2001 Facilities Master Plan and met on September 27, 2016 to discuss the 2007
ISES report. Waite distributed a copy of the 2007 ISES Library Facility Condition Analysis report
that outlines needed Library repairs and replacements as well as a copy of Ripley Architects
Preliminary Designs from 2002. Petty commented concern that the ISES report is 9 years old
and the unknown additional repairs and fees that may have changed during that time. Koenig
posed the question as to whether now is the time to advocate for an expansion or instead focus
on the repairs. The Board unanimously supported advocating for an expansion to the Library.
7. Receive a Report on Library Signage and Provide Direction (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received, discussed, and provided direction
Waite shared that the Architectural Review Committee met last week and approved the external
banners at the Library. Yamanishi added that one of the commissioners added an amendment
that the banner verbiage and/or images are periodically changed. Waite shared that she and
Trustee Petty met with a sign maker to review the Library’s front entrance sign and associated
costs. The Board directed Waite to purchase four external banners and to submit an application
to the Planning Department to replace the Pacific Street entrance sign with a wooden sign with
gold lettering at a cost of less than $4,000.
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Wednesday, September 28, 2016
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Library Board of Trustees Minutes Wednesday, September 28, 2016
INFORMATIONAL REPORTS & STAFF COMMENTS
Library Director Waite shared that she met with Capital Projects Coordinator Williamson and
Public Works Inspector Estrella to discuss the reroofing project. She shared an example of the
faux shake shingle roof and that October 17 is the earliest start date with completion expected
in 5 weeks; closure of the Library is not anticipated. The proposed opening of Etta’s Eats has
been postponed due to this construction.
Waite will bring Endowment Chair Ralph Widmar to the Chamber’s Leadership Luncheon on
Thursday, September 29.
She shared that an assessment tool called Edge is being used by Libraries to review how their
technology services are provided to the community. The California State Library is providing this
resource free of charge and it will result in a proposed technology plan along with access to
compare similar size libraries in California to compare programs and services. Acting
Technology, Readers, and Technical Services Manager Smith will oversee the program.
8. Receive Library Activity Report
Action: Received and discussed
The Director pointed out that Copeland, on behalf of the Friends, submitted a community
heritage grant application focused on the Italian-Americans of Monterey. Under Planning and
Projects Waite highlighted the meeting with P.K. Diffenbaugh regarding the International
Baccalaureate program. Trustee Petty inquired about the new video recording equipment and
Trustee Yamanishi asked for a review of the STEM cart at a future Board meeting.
9. Receive Financial Report
Action: Received
10. Receive Statistical Report
Action: Received and discussed
Trustee Wojtkowski inquired about the statistical difference in the Teen Program attendance.
11. Receive Volunteer Report
Action: Received
TRUSTEE COMMENTS
Trustee Yamanishi expressed her elation that the external hanging banners have been
approved.
Trustee Petty commented on the increased volunteer hours and expressed his encouragement
and hope that the boomer age group would increase in numbers. Petty shared that he will miss
the October Library Board meeting.
Trustee Koenig seconded Yaminishi’s excitement regarding the approved banners.
Trustee Lambert Hamrick will miss the next Friends meeting and asked for a Trustee to attend
on her behalf.
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Library Board of Trustees Minutes Wednesday, September 28, 2016
ADJOURNMENT
Chair Wojtkowski adjourned the meeting at 7:05 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Kathi Wojtkowski, Chair
Administrative Assistant Library Board of Trustees
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Agenda
Library Board of Trustees Board of Trustees
Agenda Kathi Wojtkowski, Chair
Jennifer Lambert Hamrick, Vice Chair
Regular Meeting Lisa Koenig
Bob Petty
Alice Yamanishi
Wednesday, September 28,
2016 Library Director
Library Community Room Inga Waite
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Report from Library Staff Member on Activities (Not a Project under CEQA Article
20, Section 15378 and under General Rule Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
2. August 24, 2016 (Not a Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Other Consent Items
3. Request Appropriation of Donation Funds in the 2016-17 Library Trust Fund Budget (Not
a Project under CEQA Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
4. Receive Report on 2015-2016 Fund Development Activities and Approve 2016-2017 Fund
Development Plan (Not a Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Old Business
5. Second Reading and Adoption of Revisions to Library Board Policy 311: Evaluation of
Library Director (Not a Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
6. Receive Report from the Facilities Master Plan Ad Hoc Subcommittee (Not a Project
under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
7. Receive a Report on Library Signage and Provide Direction (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on his activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
8. Receive Library Activity Report
9. Receive Financial Report
10. Receive Statistical Report
11. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
Library Board of Trustees
Wednesday, September 28, 2016
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extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Sep 29 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Oct 1 Parks and Recreation Commission Meeting, Council Chamber - 9:30 AM
Oct 3 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM
Oct 4 Council Regular Meeting, Council Chamber - 4:00 PM
Oct 5 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Oct 6 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Oct 11 Planning Commission Meeting, Council Chamber - 4:00 pm
Oct 13 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Oct 13 MP Regional Water Authority Meeting, TBD - 7:00 PM
Oct 18 Council Regular Meeting, Council Chamber - 4:00 PM
Oct 19 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Oct 20 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Oct 20 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Oct 24 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Oct 25 Planning Commission Meeting, Council Chamber - 4:00 pm
Oct 26 Oversight Board Meeting, Council Chamber - 7:00 PM
Oct 26 Council Study Session, Council Chamber - 4:00 PM
Oct 26 Library Board Meeting, Library Community Room - 5:00 PM
Oct 27 Disabled Access Appeals Board Meeting, Council Chamber - 2:00 PM
Nov 1 Council Regular Meeting, Council Chamber - 4:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, September 28, 2016
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