Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Library Board of Trustees Regular Meeting Wednesday, December 7, 2016 5:00 PM COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi Trustees Absent: None Staff Members Library Director Waite, Administrative Assistant Garibaldi, Present: Bookmobile Services Coordinator White, Youth, Reference, and Outreach Services Manager Anderson, Acting Technology, Readers, and Technical Services Manager Smith CALL TO ORDER Chair Wojtkwoski called the meeting to order at 5:01. ROLL CALL Trustee Koenig absent. PRESENTATIONS Trustee Koenig arrived at 5:02 p.m. 1. Introduction of Library Assistant II Marilyn Cruickshank (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Introduced Acting Technology, Readers, and Technical Services Manager Smith introduced Library Assistant II Marilyn Cruickshank to the Library Board. 2. Recognize Bookmobile Services Coordinator Joanne White for 20 Years of Service to the Monterey Public Library and the City of Monterey (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Recognized Youth, Reference, and Outreach Services Manager Anderson recognized Bookmobile Services Coordinator White and applauded her contribution. The Library Director and Board thanked Ms. White for her 20 years of service to the Library and City of Monterey. Joanne White joined the Monterey Public Library staff in October of 1996. In her 20 years with the library her zest for life, passion for service, and ability to connect with customers has positively shaped the library’s programming and place in the community. As the face of the library for so many Bookmobile customers, Joanne consistently represents the library well and acts as a goodwill ambassador at every stop. When Joanne began working with the Bookmobile, she was part of a team with two full-time staff. She now coordinates our Bookmobile Service single-handedly. On the road she must act independently to deal with equipment and technology difficulties, challenging customer behavior, and a variety of customer services. She capably makes decisions about applying Library policies. She stocks the shelves and fills the tank. She decorates the walls and  Library Board of Trustees Minutes Wednesday, December 7, 2016 welcomes everyone. Joanne was instrumental in the selection of the current Bookmobile in 2008 and keeps abreast of best practices in library outreach, including an annual visit to the Association for Bookmobile and Outreach Services conference, this year as a presenter. As important as her work on the bookmobile is, Joanne’s impact on the Library and the community goes much further. Her Spanish skills serve her well onboard and during her weekly shifts on the Library Help Desk. Her facility with the language enables us to reach out to underserved populations in Monterey through targeted programming such as the annual Día de los Niños/ Día de los Libros (Day of the Child/Day of the Book) events. Her creative thinking continues to enrich the services we offer. She transformed our Summer Reading Program by soliciting donations (such as free passes to the aquarium or the rock climbing gym) from local businesses, enabling us to offer children new experiences as prizes rather than cheap plastic toys. She has broken down barriers to reading for children through “Summer Reading to Go”, an honor system borrowing model through which no child leaves empty handed because of fines or the lack of a library card. This program started last summer as a partnership with local day camps and continues onboard the bookmobile through the year. On top of all that, she served as Interim Volunteer Coordinator for more than a year. Joanne can always be counted to lend her positive energy and good ideas to Library projects. She’s a wonderful member of our team and an asset to the Library and community. 3. Receive Report from Library Staff Member Activities (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report Youth, Reference, & Outreach Services Manager Anderson presented her report on the 2016 California Library Association conference and distributed a handout of her PowerPoint slides. CONSENT ITEMS On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi AYES: 5 TRUSTEES: NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Approval of Minutes 4. October 26, 2016 (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved Library Board Meeting Minutes Wednesday, December 7, 2016 2  Library Board of Trustees Minutes Wednesday, December 7, 2016 Other Consent Items 5. Request Appropriation of Donation Funds in the 2016-17 Library Trust Fund Budget (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Appropriated ***End of Consent Agenda*** PUBLIC COMMENTS Seeing no members of the public present, Chair Wojtkowski closed public comments. PUBLIC APPEARANCE New Business 6. Discuss Options for a Board Retreat (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Discussed Trustees discussed having a retreat, study session, or California Public Library Advocates Board training. The Board agreed to schedule a retreat for Saturday, January 28, 2017 at 9:00 a.m. in the Library’s Community Room. Trustee Petty asked to have retreat priorities agendized on the January 25 Board agenda. Waite reminded the Board that the retreat packet would need to be finalized by January 24. Old Business 7. Receive Report from Facilities Master Plan Ad Hoc Subcommittee (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report and discussed Trustee Koenig shared that she, Trustee Wojtkowski, and Director Waite discussed the possibility of having a study session with the City Planner. 8. Receive Report on Capital Improvement Program Project (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report and discussed Library Director Waite provided an update to the Library Board on the reroofing project. 9. Receive Report on Library Signage (Not Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report and discussed Library Director Waite shared that the front entrance sign is finished and slated to be installed the following morning. Waite met with a representative of Trucksis regarding the outdoor banners that will be rotated; the aim is for completion in late January. INFORMATIONAL REPORTS & STAFF COMMENTS Library Director Waite shared that the Friends made over $4,000 from the Giant Used Book Sale. Library Board Meeting Minutes Wednesday, December 7, 2016 3  Library Board of Trustees Minutes Wednesday, December 7, 2016 10. Receive Library Activity Report Action: Received and discussed Library Director Waite highlighted the Stay n’ Play; Victor’s work with the Monterey County Election Department in coordinating the Library as a ballot drop-off site; and that Joanne presented at the National Bookmobile Conference. Trustee Petty asked for additional information about the first issue of the newsletter to be mailed in January. Waite shared that the quarterly Read Up newsletter will include a page for the Friends, Endowment, Library news stories, and upcoming calendar highlights. Trustee Yamanishi stated the importance that Councilmembers also receive the newsletter. Trustee Petty encouraged distribution of the newsletter at multiple locations, including the Council Chambers. 11. Receive Financial Report Action: Received and discussed 12. Receive Statistical Report Action: Received and discussed Trustees discussed the difference and reasons for lower customer visits to the Library. 13. Receive Volunteer Report Action: Received and discussed TRUSTEE COMMENTS Trustee Yamanishi requested that a staff safety program occur in light of the many newly hired staff members. She noted that it may be worth considering a social worker with the increased number of customers with mental health problems. She shared that she and Trustee Koenig are making phone calls on behalf of the Endowment Committee. Trustee Lambert Hamrick commented that she liked the idea of a social worker at the Library. She noted that the Books in Bloom event was fantastic. Trustee Koenig concurred with Trustee Lambert Hamrick’s comment about the Books in Bloom event. Trustee Petty shared that he will soon begin brewing a double Irish chocolate stout for the Friends Annual Chocolate & Wine Benefit. ADJOURNMENT Having no further business to come before the Library Board, Chair Wojtkowski adjourned the meeting at 6:40 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Kathi Wojtkowski, Chair Administrative Assistant Library Board of Trustees Library Board Meeting Minutes Wednesday, December 7, 2016 4