Board of Library Trustees Meeting
Regular MeetingMonterey, CA · January 25, 2017
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, January 25, 2017
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
Trustees Absent:
Staff Members Library Director Waite, Cultural Arts and Archives Manager
Present: Copeland, Youth, Reference, and Outreach Services Manager
Anderson, Acting Technology, Readers, and Technical Services
Manager Smith, Administrative Assistant Garibaldi
CALL TO ORDER
Chair Wojtkowski called the meeting to order at 5:00 p.m.
ROLL CALL
PRESENTATIONS
1. Receive Report from Friends of the Monterey Public Library President (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received report
Friends of the Monterey Public Library President Claire Rygg provided a report to the Library
Board highlighting that membership has increased by 33%; the recent Library Wish List was
approved; the Author’s Series is gaining traction, and that the Friends continue their work with
the Big Sur International Marathon. Rygg expressed disappointment that the Community
Heritage grant was not funded and also provided information on financial proceeds from Books
in Bloom, the 4th of July Book Sale, the Annual Giant Book Sale, and Festival of the Trees. Ms.
Rygg distributed the Chocolate & Wine postcard announcement and a flyer announcing the
Little Library Ribbon Cutting on February 1 at Montecito Park.
CONSENT ITEMS
On a motion by Library Trustee Koenig, seconded by Library Trustee Lambert Hamrick,
and carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Board of Trustees Minutes Wednesday, January 25, 2017
Approval of Minutes
2. December 7, 2016 (Not Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Approved
***End of Consent Agenda***
PUBLIC COMMENTS
Seeing no members of the public present, Chair Wojtkowski closed public comments.
PUBLIC APPEARANCE
New Business
3. Receive Report on Library Trust Fund Activities (Not a Project under CEQA per Article
20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report and discussed
Library Director Waite reviewed the Library Trust Fund report. Trustee Koenig asked if there
were donation amounts that resulted specifically from the year end mailer and which fund
received the highest donations. Trustee Wojtkowski asked for clarification pertaining to
personnel costs in the Trust Fund.
4. Discuss and Direct Staff on Budget Priorities (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report, discussed, and directed staff
Library Director Waite provided information to the Library Board. Trustees discussed the budget
and directed staff to maintain the current budget priorities.
5. Receive Report on 2017-2018 Neighborhood Improvement Program (NIP) Requests and
Provide Direction to Staff (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received report, discussed, and provided direction
Library Director Waite reviewed the possible NIP projects including Council supported
expansion of the Learning Lab, the archival storage space in the basement, and a teen center
assessment study. Waite shared that NIP does not usually fund assessment studies without
designated property. Library Trustees directed staff to move forward with the Learning Lab.
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Wednesday, January 25, 2017
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Library Board of Trustees Minutes Wednesday, January 25, 2017
6. Review Policy and Procedure for the Annual Evaluation of the Library Director, Approve
Timeline, Evaluation Form, and Staff Survey (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Reviewed, discussed, and approved
On a motion by Library Trustee Koenig, seconded by Library Trustee Yamanishi, and
carried by the following vote, the Library Board of Trustees approved the verbiage
change in the performance evaluation form for the Library Director, the evaluation
timeline, and the staff survey (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Trustees discussed the timeline, staff survey, and the rating system on the performance
evaluation form. Trustee Petty requested to strike “desired” from the director’s rating system on
items two and three. All Trustees agreed.
7. Conduct a First Reading of Revisions to Library Board Policy 515: Disruptive Behavior in
the Library (Not a Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Conducted first reading
Library Director Waite shared that the upcoming opening of Etta’s Eats necessitated the policy’s
review. Trustees discussed clarifying the designated eating areas as well as the specifics of a
light snack. Trustee Petty spoke favorably about the consideration of allowing only Etta’s Eats
purchases. Waite shared that the City Attorney will review the proposed changes as well.
Old Business
8. Discuss Board Retreat and Provide Direction to Staff (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed and provided direction
Trustees will meet for a Library retreat on Saturday, February 11 at 1:00 p.m. and will each lead
a discussion on the following Strategic Priorities: Koenig: Organizational Excellence;
Wojtkowski: Digital Strategy; Yamanishi: Learning and Literacy; Petty: A Welcoming Community
Space for All; and Lambert Hambrick: Balanced Collections and Enhanced Information
Sources—in all formats. The retreat schedule will follow in order of Strategic Priorities one
through five.
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Library Board of Trustees Minutes Wednesday, January 25, 2017
9. Receive Report from Facilities Master Plan Ad Hoc Subcommittee (Not Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received Report
Director Waite provided a brief update
10. Receive Report on Capital Improvement Program Project (Not Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report and discussed
Library Director Waite shared the reroofing project is complete and that Etta’s Eats is slated to
open on Saturday, February 4. Trustee Yamanishi asked if a plaque would be placed on the
building providing history about Etta Eckhardt and requested that the plaque be agendized for a
future meeting.
11. Receive Report on Library Signage (Not Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received report, discussed, and directed staff
Director Waite distributed a draft version of the banners slated to hang at the Library. All
Trustees approved of the draft version. Trustee Petty requested that a soft light be installed
above the Library’s new front entrance sign to ensure visibility after nightfall and asked staff to
research light installation.
INFORMATIONAL REPORTS & STAFF COMMENTS
12. Receive Library Activity Report
Action: Received report and discussed
Trustee Yamanishi commented that staff was performing wonderfully. Waite highlighted that
Manager Anderson has coordinated an ESL class to take place in the Learning Lab and that two
staff members have been trained to drive the Bookmobile.
13. Receive Financial Report
Action: Received report and discussed
Waite shared that Readers Services is under spent because the management position is not
filled.
14. Receive Statistical Report
Action: Received report and discussed
Waite shared that the Library’s gate count was likely off due to the entrance door closures
during the reroofing project as well as the increased material loan period.
15. Receive Volunteer Report
Action: Received report and discussed
Waite corrected the Book Sale Assistant volunteer hours to 25.5 hours.
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Library Board of Trustees Minutes Wednesday, January 25, 2017
TRUSTEE COMMENTS
Trustee Lambert Hamrick asked for the status of the management position. Waite shared that
it’s currently under review by the management bargaining unit.
Trustee Koenig thanked Trustee Yamanishi for her persistence with the signage for the Library.
In reference to the Building an Effective Learning Culture press release, Koenig shared that one
of the twelve libraries listed was her home library.
Trustee Yamanishi is thrilled about the newly installed sign above the Library’s Pacific Street
front entrance and the ESL program.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Wojtkowski
adjourned the meeting at 6:59 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Kathi Wojtkowski, Chair
Administrative Assistant Library Board of Trustees
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Agenda
Library Board of Trustees Board of Trustees
Agenda Kathi Wojtkowski, Chair
Jennifer Lambert Hamrick, Vice Chair
Regular Meeting Lisa Koenig
Bob Petty
Alice Yamanishi
Wednesday, January 25,
2017 Library Director
Library Community Room Inga Waite
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Report from Friends of the Monterey Public Library President (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
2. December 7, 2016 (Not Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
3. Receive Report on Library Trust Fund Activities (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
4. Discuss and Direct Staff on Budget Priorities (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
5. Receive Report on 2017-2018 Neighborhood Improvement Program (NIP) Requests and
Provide Direction to Staff (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
6. Review Policy and Procedure for the Annual Evaluation of the Library Director, Approve
Timeline, Evaluation Form, and Staff Survey (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
7. Conduct a First Reading of Revisions to Library Board Policy 515: Disruptive Behavior in
the Library (Not a Project under CEQA Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
Old Business
8. Discuss Board Retreat and Provide Direction to Staff (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
9. Receive Report from Facilities Master Plan Ad Hoc Subcommittee (Not Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
10. Receive Report on Capital Improvement Program Project (Not Project under CEQA Article
20, Section 15378 and under General Rule Article 5, Section 15061)
11. Receive Report on Library Signage (Not Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
12. Receive Library Activity Report
13. Receive Financial Report
14. Receive Statistical Report
15. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library Board of Trustees
Wednesday, January 25, 2017
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Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Jan 26 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Feb 1 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Feb 2 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Feb 7 Council Regular Meeting, Council Chamber - 4:00 PM
Feb 9 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Feb 14 Planning Commission Meeting, Council Chamber - 4:00 pm
Feb 15 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Feb 16 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Feb 16 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Feb 21 Council Regular Meeting, Council Chamber - 4:00 PM
Feb 22 Oversight Board Meeting, Council Chamber - 7:00 PM
Feb 22 Council Study Session, Council Chamber - 4:00 PM
Feb 27 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Feb 28 Planning Commission Meeting, Council Chamber - 4:00 pm
Mar 1 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Mar 2 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Mar 7 Council Regular Meeting, Council Chamber - 4:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, January 25, 2017
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