Board of Library Trustees Meeting
Regular MeetingMonterey, CA · February 22, 2017
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Regular Meeting
Wednesday, February 22, 2017
5:45 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
Trustees Absent: None
Staff Members Library Director Waite, Youth, Reference, and Outreach
Present: Services Manager Anderson, Acting Technology, Readers, and
Technical Services Manager Smith, Administrative Assistant
Garibaldi
CALL TO ORDER
Chair Wojtkowski called the meeting to order at 6:06 p.m.
ROLL CALL
PRESENTATIONS
1. Receive Report from Library Staff Member on Activities (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report
Acting Technology, Readers, and Technical Services Manager Kim Smith provided a report on
the Edge Initiative.
CONSENT ITEMS
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Lambert
Hamrick, and carried by the following vote, the Library Board of Trustees approved the
Consent Agenda:
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
2. January 25, 2017
Action: Approved as revised
3. February 11, 2017
Action: Approved
***End of Consent Agenda***
Library Board of Trustees Minutes Wednesday, February 22, 2017
PUBLIC COMMENTS
Chair Wojtkowski opened public comments: no comments.
New Business
4. Discuss Monterey Public Library Strategic Priorities 2017-2019 (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed
Trustee Koenig distributed 2017-18 Strategic Priorities and highlighted the additions made as a
result from the retreat. Petty advocated for changing the time frame to a 2 or 3 year plan versus
one and allow for adjustments.
5. Approve 2017-2019 Operating Budget (Not a Project under CEQA per Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Discussed and approved
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Petty, and
carried by the following vote, the Library Board of Trustees approved the 2017-2019
Operating Budget (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Director Waite reviewed the budget and informed the Board to strike the Teen Needs
Assessment from the supplemental budget request.
6. Approve 2017-2019 Library Trust Fund Budget (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed and approved
On a motion by Library Trustee Koenig, seconded by Library Trustee Lambert Hamrick,
and carried by the following vote, the Library Board of Trustees approved the 2017-2019
Library Trust Fund Budget (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061) :
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Director Waite distributed a Trust Fund budget summary and Trust Fund budget.
Library Board Meeting Minutes
Wednesday, February 22, 2017
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Library Board of Trustees Minutes Wednesday, February 22, 2017
7. Prioritize and Approve Proposed CIP Projects (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Reviewed, discussed, and approved
On a motion by Library Trustee Petty, seconded by Library Trustee Yamanishi, and
carried by the following vote, the Library Board of Trustees approved the proposed
Capital Improvement Program projects (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Director Waite reviewed the proposed Capital Improvement Program projects.
Old Business
8. Conduct a Second Reading and Approve Revision to Library Board Policy 515:
Disruptive Behavior in the Library (Not a Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Conducted second reading and approved
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Lambert
Hamrick, and carried by the following vote, the Library Board of Trustees approved the
revision to Library Board Policy 515: Disruptive Behavior in the Library (Not a Project
under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061):
AYES: 5 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Director Waite reviewed the revised policy and recommendations from the City Attorney.
9. Discuss Board Retreat (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Discussed
Trustee Yamanishi commented that the retreat was great. Waite shared her appreciation to the
Library Trustees for each accepting individual assignments to research and then lead a
discussion at the retreat.
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Wednesday, February 22, 2017
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Library Board of Trustees Minutes Wednesday, February 22, 2017
INFORMATIONAL REPORTS & STAFF COMMENTS
10. Receive Library Activity Report
Action: Received Report
Library Director Waite highlighted Teen Librarian Eboni Harris’ book club at the high school; the
presentation at Forest Hill Manor by Special Services Coordinator McCombs and Waite;
MCGives donor letters; Etta’s Eats grand opening; Building an Effective Learning Culture
(BELC) and Team Excellence initiatives.
Trustee Yamanishi expressed concern regarding the upcoming changes to Monterey High
School which may reduce the number of students. Chair Wojtkowski suggested continuing the
discussion at a future time if necessary.
11. Receive Financial Report
Action: Received Report and discussed
Waite provided a brief overview.
12. Receive Statistical Report
Action: Received Report and discussed
Trustee Koenig asked staff to inquire if Pacific Grove Public Library has also noticed a similar
reduction in customer visits.
13. Receive Volunteer Report
Action: Received Report and discussed
TRUSTEE COMMENTS
Trustee Yamanishi shared that she’s working on obtaining information from different homeless
and immigration advocacy organizations. She noted that PK Diffenbaugh is holding a workshop
on the 27th.
Trustee Petty commented that it was a beneficial meeting and that there are many successes to
look forward to in the future.
Trustee Koenig shared that the Chocolate & Wine Benefit was awesome.
Trustee Wojtkowski, in an effort to reduce unnecessary copies, inquired with fellow trustees
regarding the necessity of printing hard copy informational packets that are included with the
agenda materials.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Wojtkowski adjourned the
meeting at 7:53 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Kathi Wojtkowski, Chair
Administrative Assistant Library Board of Trustees
Library Board Meeting Minutes
Wednesday, February 22, 2017
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Agenda
Library Board of Trustees Board of Trustees
Agenda Kathi Wojtkowski, Chair
Jennifer Lambert Hamrick, Vice Chair
Regular Meeting Lisa Koenig
Bob Petty
Alice Yamanishi
Wednesday, February 22,
2017 Library Director
Library Community Room Inga Waite
625 Pacific Street 5:45 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Report from Library Staff Member on Activities (Not a Project under CEQA Article
20, Section 15378 and under General Rule Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
2. January 25, 2017
3. February 11, 2017
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
4. Discuss Monterey Public Library Strategic Priorities 2017-2019 (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
5. Approve 2017-2019 Operating Budget (Not a Project under CEQA per Article 20, Section
15378 and under General Rule Article 5, Section 15061)
6. Approve 2017-2019 Library Trust Fund Budget (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
7. Prioritize and Approve Proposed CIP Projects (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Old Business
8. Conduct a Second Reading and Approve Revision to Library Board Policy 515: Disruptive
Behavior in the Library (Not a Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
9. Discuss Board Retreat (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
10. Receive Library Activity Report
11. Receive Financial Report
12. Receive Statistical Report
13. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
Library Board of Trustees
Wednesday, February 22, 2017
2
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Feb 23 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Feb 23 Council Subcommittee BCC, Council Chambers - 10:00 AM
Feb 23 Council Subcommittee BCC, Council Chambers - 9:00 AM
Feb 27 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
Feb 28 Planning Commission Meeting, Council Chamber - 4:00 pm
Mar 1 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Mar 2 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Mar 6 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM
Mar 6 MP Regional Water TAC Meeting Cancellation, Council Chamber - 10:30 AM
Mar 7 Council Regular Meeting, Council Chamber - 4:00 PM
Mar 9 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Mar 9 MP Regional Water Authority Meeting, TBD - 7:00 PM
Mar 14 Planning Commission Meeting, Council Chamber - 4:00 pm
Mar 15 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Mar 16 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Mar 16 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Mar 21 Council Regular Meeting, Council Chamber - 4:00 PM
Mar 22 Council Study Session, Council Chamber - 4:00 PM
Mar 22 Library Board Meeting, Library Community Room - 5:00 PM
Mar 27 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, February 22, 2017
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