Board of Library Trustees Meeting

Name: Board of Library Trustees Meeting — Monterey, CA
Start: 2017-04-26T17:00:00
End: 2017-04-26T19:00:00
Location: Monterey, CA

Regular Meeting

Monterey, CA · April 26, 2017

Agenda Minutes Packet

Minutes

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, April 26, 2017 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Koenig, Lambert Hamrick, Petty, Wojtkowski Trustees Absent: Yamanishi Staff Members Library Director Waite, Museums, Cultural Arts and Archives Present: Manager Copeland, Youth, Reference, and Outreach Services Manager Anderson, Administrative Assistant Garibaldi, Acting Technology, Readers, and Technical Services Manager Smith, Youth Services Librarian Armstrong, On-call Librarian Langford CALL TO ORDER Chair Wojtkowski called the meeting to order at 5:00 p.m. ROLL CALL Trustees Yamanishi and Petty were absent. PRESENTATIONS Trustee Petty arrived at 5:01 p.m. 1. Receive Report from Library Staff Member (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Youth Services Librarian Dayna Armstrong provided a report about the STEM programs that she coordinates and distributed an informational handout regarding STEM Storytime for ages 3- 5 as well as Mad Science Saturday for ages 5+. On-call Librarian Peggy Langford provided a report on TinkerLab and distributed an informational handout outlining the Ten TinkerLab Habits of Mind. Trustee Petty inquired about how program scheduling is determined and shared that parents have expressed their interest to him in attending a weekday afternoon science program. CONSENT ITEMS On a motion by Library Trustee Koenig, seconded by Library Trustee Lambert Hamrick, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: AYES: 4 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Yamanishi ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Board of Trustees Minutes Wednesday, April 26, 2017 Approval of Minutes 2. March 22, 2017 Action: Approved ***End of Consent Agenda*** PUBLIC COMMENTS Chair Wojtkowski opened public comments: no public comments. PUBLIC APPEARANCE New Business 3. Receive Report on Trust Fund Activities (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report and discussed Library Director Waite shared that the Endowment Fund has reached over $200,000. Trustee Petty inquired about the investment portfolio of the monies. 4. Discuss and Approve Library Director’s Annual Work Plan (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Discussed and approved On a motion by Library Trustee Petty, seconded by Library Trustee Lambert Hamrick, and carried by the following vote, the Library Board of Trustees approved the Library Director’s Annual Work Plan (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061): AYES: 4 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Yamanishi ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Director Waite highlighted the importance of a community needs assessment to plan future programming and resources. Trustees discussed the varying goals within the outlined work plan. Trustee Koenig asked to see a chronological list of action items by date for clarity. Library Board Meeting Minutes Wednesday, April 26, 2017 2 Library Board of Trustees Minutes Wednesday, April 26, 2017 Old Business 5. Receive Update on FY 2017-2019 Budget Process (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received update and discussed Library Director Waite shared that she met with the City’s Budget Committee and the Finance Director has asked that all departments refrain from spending budgetary savings. The Committee rejected the proposal to turn the RPT Library Assistant II position full-time and ultimately agreed to propose increased funding for the Fund Development Coordinator’s position from 60% to 65% General Fund and 40% to 35% Trust Fund monies. Library staff member Pagano distributed information to the Board regarding the low wages and minimal benefits of part-time seasonal Library Pages. She pointed out the stark contrast of minimal salary increases for Library Pages over the past years in comparison to the increases of other Library positions. Trustee Wojtkowksi inquired about revenues and expenditures for Etta’s Eats. 6. Receive Report on Neighborhood Improvement Program (NIP) Projects and Capital Improvement Program (CIP) Projects (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report and discussed Library Director Waite had no CIP updates and shared that the final NIP meeting is scheduled for tomorrow evening. She encouraged Trustees to attend the meeting to advocate for the Learning Lab expansion—a project lacking full support from NIP representatives. 7. Receive a Report on Library Staff Workshop 2017 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received report and discussed Library Director Waite distributed the staff workshop evaluation comments to the Board. 8. Discuss and Approve Strategic Initiatives 2017-2019 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Discussed and approved On a motion by Library Trustee Lambert Hamrick, seconded by Library Trustee Koenig, and carried by the following vote, the Library Board of Trustees approved the Strategic Initiatives 2017-2019 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) AYES: 4 TRUSTEES: Koenig, Lambert Hamrick, Petty, Wojtkowski NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Yamanishi ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Director Waite shared that a few initiatives had been added and brought attention to the revised Mission Statement. Library Board Meeting Minutes Wednesday, April 26, 2017 3 Library Board of Trustees Minutes Wednesday, April 26, 2017 INFORMATIONAL REPORTS & STAFF COMMENTS 9. Receive Library Activity Report Action: Received Report and discussed Library Director Waite shared that Día de los Niños will be celebrated tonight at Montecito Park. She shared that the Library will be offering Lunch at the Library at Montecito Park for the first time this year. Anderson added that the Library is collaborating with MPUSD who will prepare and deliver the food. Waite shared that she and Fund Development Officer Thongchua will attend the annual Association of Fundraising Professionals conference taking place in San Francisco April 30-May 2. Trustee Wojtkwoski asked for an update on the outside banners. 10. Receive Financial Report Action: Received Report and discussed 11. Receive Statistical Report Action: Received Report and discussed Library Director Waite shared that Bookmobile visits are down due to Montecito Park’s closure. 12. Receive Volunteer Report Action: Received Report and discussed Library Director Waite shared that a MPL volunteer was highlighted in the Monterey Herald and that a teen volunteer was honored yesterday evening at the United Way’s annual gala. TRUSTEE COMMENTS Trustee Petty inquired about the second customer suggestion listed in the March Suggestions pertaining to the https upgrade. ADJOURNMENT Having no further business to come before the Library Board, Chair Wojtkowski adjourned the meeting at 6:52 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Kathi Wojtkowski, Chair Administrative Assistant Library Board of Trustees Library Board Meeting Minutes Wednesday, April 26, 2017 4

Agenda

Board of Trustees Library Board of Trustees Kathi Wojtkowski, Chair Agenda Jennifer Lambert Hamrick, Vice Chair Lisa Koenig Regular Meeting Bob Petty Alice Yamanishi Wednesday, April 26, 2017 Library Director Library Community Room Inga Waite 625 Pacific Street 5:00 PM Monterey, California CALL TO ORDER ROLL CALL PRESENTATIONS 1. Receive Report from Library Staff Member (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 2. March 22, 2017 ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. New Business 3. Receive Report on Trust Fund Activities (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 4. Discuss and Approve Library Director’s Annual Work Plan (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Old Business 5. Receive Update on FY 2017-2019 Budget Process (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 6. Receive Report on Neighborhood Improvement Program (NIP) Projects and Capital Improvement Program (CIP) Projects (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 7. Receive a Report on Library Staff Workshop 2017 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 8. Discuss and Approve Strategic Initiatives 2017-2019 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. 9. Receive Library Activity Report 10. Receive Financial Report 11. Receive Statistical Report 12. Receive Volunteer Report TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, a the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) Library Board of Trustees Wednesday, April 26, 2017 2 to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. UPCOMING MEETINGS AT CITY HALL Apr 27 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM May 1 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM May 1 MP Regional Water TAC Meeting Cancellation, Council Chamber - 10:30 AM May 2 Council Regular Meeting, Council Chamber - 4:00 PM May 3 Architectural Review Committee Meeting, Council Chamber - 4:00 pm May 4 Zoning Administrator Meeting, Council Chamber - 4:00 pm May 9 Planning Commission Meeting, Council Chamber - 4:00 pm May 11 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm May 11 MP Regional Water Authority Meeting, TBD - 7:00 PM May 16 Council Regular Meeting, Council Chamber - 4:00 PM May 17 Architectural Review Committee Meeting, Council Chamber - 4:00 pm May 18 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM May 18 Zoning Administrator Meeting, Council Chamber - 4:00 pm May 22 Colton Hall Museum Cultural Art Commission Meeting, Council Chamber - 4:00 pm May 23 Planning Commission Meeting, Council Chamber - 4:00 pm May 24 Council Study Session, Council Chamber - 4:00 PM May 24 Library Board Meeting, Library Community Room - 5:00 PM May 31 Council Study Session, Council Chamber - 4:00 PM Jun 1 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jun 5 MP Regional Water Authority TAC Meeting, Council Chamber - 10:30 AM MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Wednesday, April 26, 2017 3

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