Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Regular Meeting Wednesday, June 28, 2017 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yaminishi Trustees Absent: None Staff Members Library Director Waite, Museums, Cultural Arts and Archives Present: Manager Copeland, Youth, Reference, and Outreach Services Manager Anderson, Administrative Assistant Garibaldi, Acting Technology, Readers, and Technical Services Manager Smith CALL TO ORDER Chair Wojtkowski called the meeting to order at 5:01 p.m. ROLL CALL PRESENTATIONS 1. Recognize Trustee Wojtkowski for Service to the Monterey Public Library and the City of Monterey (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Recognized Library Director Waite thanked Trustee Wojtkowksi for her service and read the following into the meeting minutes: Trustee Kathi Wojtkowski has served on the Board since July 2012. She was Vice Chair from 2015-16, and Chair from in 2016-17. During her tenure Trustee Wojtkowski has been a valued contributor to and supporter of Monterey Public Library. Over the past five years she has guided the work of three Library Directors and overseen the completion of a number of significant library improvements from installation of a projector, sound system and hearing loop in the Community Room, and the implementation of a library-wide public address system to the migration to a new Integrated Library System, Koha, introduction of a Learning Lab, and the construction of a kitchen facility. We thank Trustee Wojtkowski for her years of service. Staff recommends that the Board and staff recognize and appreciate Kathi Wojtkowski for her service to the Library and the City of Monterey.  Library Board of Trustees Minutes Wednesday, June 28, 2017 CONSENT ITEMS On a motion by Library Trustee Koenig, seconded by Library Trustee Yamanishi, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: Koenig, Lambert Hamrick, Petty, Wojtkowski, Yaminishi AYES: 5 TRUSTEES: NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Approval of Minutes 2. May 24, 2017 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved ***End of Consent Agenda*** PUBLIC COMMENTS Chair Wojtkowski opened public comments: no comments. PUBLIC APPEARANCE Old Business 3. Receive Update on Facilities Master Plan and Appoint a New Member to the Ad Hoc Subcommittee (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and appointed new member Chair Wojtkowksi appointed incoming Chair Petty and Trustee Koenig to the Facilities Master Plan Ad Hoc Subcommittee. 4. Receive Update on Library Signage (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite shared that Trucksis is planning to install the hardware for the outside rotating banners in July. 5. Receive Report on Neighborhood Improvement Program (NIP) Projects and Capital Improvement Program (CIP) Projects and Provide Direction to Staff (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite shared that the Learning Lab was approved by the NIP committee. Library Board Meeting Minutes Wednesday, June 28, 2017 2  Library Board of Trustees Minutes Wednesday, June 28, 2017 Trustee Yamanishi requested to have an ad hoc subcommittee to review programs that will take place in the Learning Lab. Chair Wojtkwoski and Waite deferred to staff for program coordination and noted that the Board may always provide suggestions. Waite shared that no CIP projects for the Library were approved for this fiscal year. 6. Receive Update on FY 2017-19 Budget Process and Provide Staff Direction (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite shared that the City Council adopted the FY 2017-19 budget on June 6 which included changing the Fund Development Officer’s salary from 60% to 65% from the general fund. Waite distributed a salary savings report to the Library Board designating expenditures of approximately $70,000 noting the right column had not been updated. INFORMATIONAL REPORTS & STAFF COMMENTS Library Director Waite distributed the ReadUp newsletter and shared that it was primarily the work of Special Services Coordinator McCombs with help from Fund Development Officer Thongchua and other contributing staff members. She distributed the flyer announcing the fundraiser of the Biblioburro oil painting that was donated by artist Sandie Srigley to raise funds for the Library. Waite shared that Trustee Lambert Hamrick will continue as the Friends liaison. 7. Receive Library Activity Report Action: Received and discussed Library Director Waite highlighted that Youth, Reference, and Outreach Services Manager Anderson and Youth Librarian Rader visited nearly every elementary school class in Monterey to share the importance of summer reading with the students and teachers. Waite shared the partnership with MPUSD that provides free lunch to low income students is going well. Museum, Cultural Arts and Archives Manager Copeland highlighted the successful History Hunt program. Youth, Reference, and Outreach Services Manager Anderson highlighted the special brunch held in May to honor Library volunteers. 8. Receive Financial Report Action: Received and discussed 9. Receive Statistical Report Action: Received and discussed Trustee Wojtkowski inquired about the reduction in wifi and computer usage. Waite shared that she thought it was a trend of people accessing internet and email via personal devices. Library Board Meeting Minutes Wednesday, June 28, 2017 3  Library Board of Trustees Minutes Wednesday, June 28, 2017 Trustee Petty inquired the reasoning of providing no youth programs in May. Anderson shared that she changed what had once previously been a month of no children’s programming to two- weeks to provide staff time for outreach to schools. 10. Receive Volunteer Report Action: Received and discussed TRUSTEE COMMENTS Trustee Lambert Hamrick thanked Chair Wojtkowksi for her service. Trustee Koenig also thanked Chair Wojtkwoski for her service. Trustee Petty continued the accolades and commented that he fully expected Chair Wojtkowski to be quite active in Library activities despite no longer being on the Library Board. Trustee Yamanishi complemented the staff noting that she’s been hearing wonderful comments about the great Library programs. Trustee Wojtkowski commented that in her 5 years she had learned an incredible amount about libraries in general and especially the Monterey Public Library. She appreciated the opportunity to work with engaged staff and trustees, and expressed her hope that in the not-so-distant future our facility would be expanded and remodeled. ADJOURNMENT Having no further business to come before the Library Board, Chair Wojtkowski adjourned the meeting at 6:19 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Kathi Wojtkowski, Chair Administrative Assistant Library Board of Trustees Library Board Meeting Minutes Wednesday, June 28, 2017 4