Board of Library Trustees Meeting

MINUTES LIBRARY BOARD OF TRUSTEES Library Board of Trustees Regular Meeting Wednesday, July 26, 2017 5:00 PM LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET MONTEREY, CALIFORNIA Trustees Present: Lambert Hamrick, Petty, Widmar, Yamanishi Trustees Absent: Koenig Staff Members Library Director Waite, Museums, Cultural Arts and Archives Present: Manager Copeland, Youth, Reference, and Outreach Services Manager Anderson, Administrative Assistant Garibaldi, Acting Technology, Readers, and Technical Services Manager Smith CALL TO ORDER Chair Petty called the meeting to order at 5:02 p.m. ROLL CALL Trustee Koenig was absent. PRESENTATIONS 1. Receive Report from Library Staff Member (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received Acting Technology, Readers, and Technical Services Manager Smith and Lieutenant Coursey shared information about the 3D printer that the Library will be purchasing. CONSENT ITEMS On a motion by Library Trustee Yamanishi, seconded by Library Trustee Lambert Hamrick, and carried by the following vote, the Library Board of Trustees approved the Consent Agenda: Lambert Hamrick, Petty, Yaminishi AYES: 3 TRUSTEES: NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Koenig ABSTAIN: 1 TRUSTEES: Widmar RECUSED: 0 TRUSTEES: None Approval of Minutes 2. June 28, 2017 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved ***End of Consent Agenda***  Library Board of Trustees Minutes Wednesday, July 26, 2017 PUBLIC COMMENTS Chair Petty opened public comments: no comments. PUBLIC APPEARANCE New Business 3. Receive Report on Library Trust Fund Activities (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite provided an overview of the Trust Fund budget and discussed varying aspects with trustees. She noted that because activities that take place in one quarter may have been paid in a previous quarter, the expenditures do not exactly correspond to the activities in the report’s narrative. Trustee Widmar encouraged finding easy ways for donors to give noting a possible text-to- donate campaign in the future. He inquired about the Library Board’s role in advocating for the Library’s budget during the City budget process. Trustee Petty inquired with Museums, Cultural Arts and Archives Manager Copeland about archival reproduction revenue. Waite shared that a benefit of archival reproduction is that items not previously digitized are then added to the Library’s digital collection. 4. Approve Revisions to the Bookmobile Schedule for Fiscal Year 2018 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Discussed and approved On a motion by Library Trustee Yamanishi, seconded by Library Trustee Widmar, and carried by the following vote, the Library Board of Trustees approved the revisions to the Bookmobile schedule for Fiscal Year 2018 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061): AYES: 4 TRUSTEES: Lambert Hamrick, Petty, Widmar, Yamanishi NOES: 0 TRUSTEES: None ABSENT: 1 TRUSTEES: Koenig ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Library Director Waite reminded the Board that one of the Library’s strategic initiatives is to increase bookmobile outreach in the community. The proposed changes include adding a stop at Merrill Gardens and adjusting the Del Monte Beach schedule to allow additional travel time after departing Hilltop Park Center. Trustee Lambert Hamrick asked the number of residents the Merrill Gardens stop will serve. Trustee Petty inquired if there were any fiscal impact concerns with the added stop at Merrill Gardens. Library Board Meeting Minutes Wednesday, July 26, 2017 2  Library Board of Trustees Minutes Wednesday, July 26, 2017 Old Business 5. Receive Update on Library Facilities Master Plan (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Library Director Waite shared that Trustee Petty replaced outgoing Wojtkowski’s role on the Library Facilities Master Plan Ad Hoc Subcommittee. Waite reported that she met with library architects from Anderson Brule and discussed updating the 2001 Facilities Master Plan. Salary savings paid for the architects to outline the details of a new feasibility study. The architects will meet with the Ad Hoc Subcommittee in August and plan to present at the September Library Board meeting. INFORMATIONAL REPORTS & STAFF COMMENTS 6. Receive Library Activity Report Action: Received and discussed Library Director Waite noted items left out of the activity report were the Hard Times Writing Group and the Stuff the Bus campaign. Youth, Reference, and Outreach Services Manager Anderson provided details regarding both programs. Waite corrected the notation that 7 adults, not 17, had attended the first film series hosted by the Library. Anderson shared that this year the Bookmobile had an astounding 350 sign-ups for the Summer Reading Program in contrast to last year’s 80. Trustee Petty inquired about the partnership with the MCFL Adult Literacy program and about Paul Lambert Hamrick’s indexing of Game & Gossip magazine in the California History Room. Copeland shared that the magazine was started in 1926 by Samuel Morse. 7. Receive Financial Report Action: Received and discussed 8. Receive Statistical Report Action: Received and discussed Library Director Waite shared that bookmobile visitor counts were down in comparison to last year because weekly visits to the YMCA had been eliminated. She shared that the check-out and online renewal statistics were incorrect due to a glitch in the software. 9. Receive Volunteer Report Action: Received and discussed Library Director Waite shared that volunteer numbers have risen and pointed out that although there were fewer California History Room volunteers, overall hours had increased. TRUSTEE COMMENTS Library Board Meeting Minutes Wednesday, July 26, 2017 3 Library Board of Trustees Minutes Wednesday, July 26, 2017 Trustee Widmar shared that he was thrilled to be serving on the Library Board. He is looking forward to working with everyone and expanding his Endowment work. Trustee Lambert Hamrick welcomed Trustee Widmar to the Library Board. Trustee Yamanishi inquired about the status of the external rotating banners and internal signage. Trustee Petty thanked everyone for contributing and attending the meeting. ADJOURNMENT Having no further business to come before the Library Board, Chair Petty adjourned the meeting at 6:49 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Bob Petty, Chair Administrative Assistant II Library Board of Trustees Library Board Meeting Minutes Wednesday, July 26, 2017 4