Board of Library Trustees Meeting
Regular MeetingMonterey, CA · January 24, 2018
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Library Board of Trustees Regular Meeting
Wednesday, January 24, 2018
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Koenig, Petty, Widmar, Yamanishi
Trustees Absent:
Staff Members Library Director Waite, Museums, Cultural Arts and Archives
Present: Manager Copeland, Smith, Administrative Assistant Garibaldi,
Circulation Section Supervisor Egipciaco, Library Assistant II
Salbacka, Librarian Nolan
CALL TO ORDER
Chair Petty called the meeting to order at 5:00 p.m.
ROLL CALL
PRESENTATIONS
1. Introduction of Adult Services & Outreach Librarian Sarah Nolan (Not a Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Introduced
Library Director Waite introduced Adult Services & Outreach Librarian Sarah Nolan. Yamanishi
requested a presentation about Harwood Institute at a future Library Board meeting.
2. Recognize Library Assistant Carl Salbacka for 5 Years of Service to the Monterey Public
Library and the City of Monterey (Not Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Recognized
Chair Petty and Library Director Waite recognized Carl Salbacka for his service to the Monterey
Public Library and the City of Monterey. Circulation Section Supervisor Egipciaco shared the
following with the Library Board:
Five years ago Carl Salbacka was promoted from on-call to Regular Part Time Library Assistant
I status. He has actually been a part of the Monterey Public Library team since 2004. During the
past 13 years he has worked in several different capacities in the Readers Services division -
moving from Page, to Library Assistant I, to Page Supervisor, and on to his current position as
Library Assistant II - Tech Guru.
Carl is detail-oriented, efficient, and customer-focused in the work he produces. He has been a
key assistant for several library projects and programs including:
1) Setting up during the Friends Annual Chocolate and Wine fundraiser;
2) Helping write new Library procedures to cover the transition to Koha in 2014;
3) Planning for the 2016 Koha US Conference hosted at MPL;
4) Running a pilot series of Technology 101 classes on Saturday mornings;
Library Board of Trustees Minutes Wednesday, January 24, 2018
5) Helping customers with technology questions when colleagues run out of troubleshooting
ideas;
6) Drafting clearly written and well illustrated procedures and FAQs for staff to use at the
Library Help Desk;
7) Coordinating the ordering of our new Library Card series;
8) Helping build the Library’s 3D Printer and plan upcoming programs.
In December 2015 Carl’s position was upgraded to a Library Assistant II. It was at this point that
his responsibilities formally expanded to include more direct customer support with laptops,
wireless, e-books, and computer training. Carl is able to provide quality care for customers who
need that extra bit of support with technology. Many customers ask for him by name, and
consider him their technology expert.
Carl’s technical knowledge has been invaluable to staff as well. Staff members appreciate his
enthusiasm when he shares his knowledge and assists with training. It gives us great pleasure
to recognize Carl Salbacka for five years of service as a Regular Part-time employee. We look
forward to many more years to come. Please join us in thanking Carl for his service.
CONSENT ITEMS
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Widmar, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
Koenig, Petty, Widmar, Yamanishi
AYES: 4 TRUSTEES:
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
3. December 6, 2017 (Not Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Approved
***End of Consent Agenda***
PUBLIC COMMENTS
Chair Petty opened public comments: no comments.
PUBLIC APPEARANCE
New Business
4. Receive Quarterly Trust Fund Report (Not Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reviewed the Library Trust Fund report and corresponding activities.
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Library Board of Trustees Minutes Wednesday, January 24, 2018
Yamanishi requested the Fund Development Officer’s job description due to concern of
additional work that may have been added since the Special Services Coordinator retirement.
Waite shared that programs have been moved to Manager Anderson and Nolan, and that she
has taken on PR coordination, noting that the newsletter committee recently met.
5. Receive Staff Report on Internet Librarian Conference (Not Project under CEQA Article
20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Yamanishi suggested that it be considered for Librarian Henry to present and recommend ways
that items in his informational report might be put into action.
Old Business
6. Discuss Options for a Board Retreat and Provide Direction to Staff (Not Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Library trustees discussed meeting for a retreat on Saturday, February 10 at 9:00 a.m. in the
Library Learning Lab. Trustees assigned the 5 strategic priorities and each will present for 15-20
minutes. Waite will also present a priority due to the library trustee vacancy.
7. Discuss Library Board Study Session and Provide Direction to Staff (Not Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Yamanishi suggested combining a study session with Fire and Police Departments. The Parks
& Recreation Commission appointed a subcommittee for the teen needs assessment. Trustee
Koenig and Petty will join for the first meeting.
INFORMATIONAL REPORTS & STAFF COMMENTS
Waite announced that a Community Services Consultant will begin on January 29 who has
experience with recreation and library facilities expansion.
8. Receive Library Activity Report
Action: Received and discussed
Waite shared that the Library collected more food during December 2017’s Food for Fines than
any other location in the City of Monterey. Waite announced that the library is planning to
collaborate with MyMuseum to offer programs. She highlighted that Librarian Henry completed
the online InfoPeople course Serving People with Mental Health Challenges and coordinated a
speaker from the National Alliance on Mental Illness to speak at the staff workshop. Henry also
coordinated a Veterans Resource Fair on January 27.
Copeland assisted with historical image research for the “Pioneering Women of Monterey
County” photo exhibit at the Monterey Airport.
Petty asked about the library signage report. Trustees requested the library signage report be
included on a future agenda.
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Library Board of Trustees Minutes Wednesday, January 24, 2018
Waite shared that three new library card designs are available starting in February. The launch
coincides with Love Your Library month.
9. Receive Financial Report
Action: Received and discussed
Trustees discussed the financial report in relation to staff vacancies, salary savings, and
purchases.
10. Receive Statistical Report
Action: Received and discussed
Yamanishi noted the increase in off-site attendance due to holding programs outside of the
Library. Petty inquired about the calculation of web hits; staff shared the calculation is based on
the number of hits to the Library’s homepage.
11. Receive Volunteer Report
Action: Received and discussed
Waite noted that the book sale volunteer hours were not included in December’s report and that
there was an additional hour for the plant care volunteer.
TRUSTEE COMMENTS
Koenig reminded trustees that the Chocolate & Wine Tasting Benefit is on February 23. She
inquired about the staff appreciation chocolate cake that is provided annually by the Board.
Yamanishi congratulated Copeland for the acknowledgment of the California History Room in
the research of the book Anchors in Time: Dominic Di Mare. She shared that the Friends would
like each trustee to donate 2 bottles of Prosecco for the Chocolate & Wine Benefit. The Friends
will staff a booth at Whale Fest this weekend. She shared that Alvarado Street Brewery will
donate 10% of a customer’s entire bill on the last Wednesday of each month to the Library;
customers must present their library card or other Brews for Books promotional item.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Petty adjourned the meeting
at 6:45 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Bob Petty, Chair
Administrative Assistant Library Board of Trustees
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Agenda
Library Board of Trustees
Board of Trustees
Agenda Bob Petty, Chair
Alice Yamanishi, Vice Chair
Library Board of Trustees Lisa Koenig
Regular Meeting Ralph Widmar
Library Director
Wednesday, January 24, 2018 Inga Waite
Library Community Room
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Introduction of Adult Services & Outreach Librarian Sarah Nolan (Not a Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
2. Recognize Library Assistant Carl Salbacka for 5 Years of Service to the Monterey Public
Library and the City of Monterey (Not Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
3. December 6, 2017 (Not Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
4. Receive Quarterly Trust Fund Report (Not Project under CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
5. Receive Staff Report on Internet Librarian Conference (Not Project under CEQA Article
20, Section 15378 and under General Rule Article 5, Section 15061)
Old Business
6. Discuss Options for a Board Retreat and Provide Direction to Staff (Not Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
7. Discuss Library Board Study Session and Provide Direction to Staff (Not Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
8. Receive Library Activity Report
9. Receive Financial Report
10. Receive Statistical Report
11. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
Library Board of Trustees
Wednesday, January 24, 2018
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extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Jan 25 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Feb 1 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Feb 6 Council Regular Meeting, Council Chamber - 4:00 PM
Feb 7 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Feb 8 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Feb 8 MP Regional Water Authority Meeting, TBD - 7:00 PM
Feb 13 Planning Commission Meeting, Council Chamber - 4:00 pm
Feb 15 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Feb 15 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Feb 20 Council Regular Meeting, Council Chamber - 4:00 PM
Feb 21 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Feb 26 Museums and Cultural Arts Commission Meeting, Council Chamber - 4:00 pm
Feb 27 Planning Commission Meeting, Council Chamber - 4:00 pm
Feb 28 Library Board Meeting, Library Community Room - 5:00 PM
Feb 28 Council Study Session, Council Chamber - 4:00 PM
Mar 1 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Mar 6 Council Regular Meeting, Council Chamber - 4:00 PM
Mar 7 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Mar 8 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Mar 8 MP Regional Water Authority Meeting, TBD - 7:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, January 24, 2018
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