Board of Library Trustees Meeting
Regular MeetingMonterey, CA · March 28, 2018
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Library Board of Trustees Regular Meeting
Wednesday, March 28, 2018
5:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Koenig, Petty, Widmar, Yamanishi
Trustees Absent: Moroh
Staff Members Library Director Waite, Acting Community Services Director
Present: Copeland, Technology, Readers, and Technical Services
Manager Smith, Youth, Reference, and Outreach Services
Manager Anderson, Administrative Assistant Garibaldi,
Technical Services Assistant Kuhn
CALL TO ORDER
Chair Petty called the meeting to order at 5:03 p.m.
ROLL CALL
Trustee Moroh absent.
Chair Petty moved Item 5 to the beginning of the agenda.
PRESENTATIONS
1. Receive Presentation from Library Staff on the 3-D Printer (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Technology Services Specialist Kuhn gave a verbal report on the CAD (computer-aided design)
programs we have launched with the new 3-D printer. Student participants have been eager for
more opportunities to learn. Kuhn distributed an example of instructions to design and print a
name tag. During the Library Board meeting, a 3-D octopus was printed as an example.
CONSENT ITEMS
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
AYES: 4 TRUSTEES: Koenig, Petty, Widmar, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Moroh
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Library Board of Trustees Minutes Wednesday, March 28, 2018
Approval of Minutes
2. February 10, 2018
Action: Approved
3. February 28, 2018
Action: Approved
Other Consent Items
4. Request Appropriation of Donation Funds in the 2017-18 and 2018-19 Library Trust Fund
Budgets (Not a Project under CEQA Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
Action: Appropriated
***End of Consent Agenda***
PUBLIC COMMENTS
Chair Petty opened public comments: no comments.
PUBLIC APPEARANCE
New Business
5. Receive Report on 2017-2018 Neighborhood Improvement Program (NIP) Project and
Support 2018-2019 Library-related NIP submittals. (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Jeff Krebs, Principal Engineer for the NIP, presented architectural plans for the Learning Lab.
The project was funded by NIP for fiscal year 2017-18. Waite highlighted the two NIP project
proposals that concern the Library for 2018-19, both submitted by community members. One
request is to replace the singular newspaper racks with permanent racks flush with the building.
The other is to install new artistic bike racks. The Board supported both projects and agreed that
replacing the newspaper racks was a higher priority than the bike racks since funding for bike
racks could be sought elsewhere. The proposals will be presented at the April 5 and April 19
NIP meetings. Krebs noted the meeting on the 19th would be the most important to attend.
6. Receive a Report on Library Staff Workshop 2018 (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite distributed the staff workshop agenda and provided information about the sessions. She
noted that the safety session was moved to another date. Yamanishi requested to agendize the
new safety initiative in June. Waite welcomed Board members to join for any portion of the day.
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Wednesday, March 28, 2018
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Library Board of Trustees Minutes Wednesday, March 28, 2018
7. Conduct a First Reading of Revisions to Library Board Policy 175: Loan of Laptop
Computers and Other Devices (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reported that the Library will begin lending telescopes in partnership with MIRA.
Yamanishi asked if the policy language could be broadened to include loan of other items.
Widmar recommended that there be a user agreement for all devices. The Board unanimously
chose to change the word “may” to “will” thereby designating all devices have an agreement.
The City Attorney will review the policy and direct on best practice.
INFORMATIONAL REPORTS & STAFF COMMENTS
Waite highlighted the upcoming financial awareness workshops and distributed the workshop
announcement postcards. Widmar noted that due to the popularity and success of the
workshops, financial professionals now ask to serve on the panel of presenters.
Other news, Anderson has returned and Circulation Section Supervisor Egipciaco has given
notice; her last day will be April 6. Librarian Nolan is coordinating the Volunteer Recognition
Brunch on Sunday, April 15.
8. Receive Library Activity Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite shared that Monterey Public Library was awarded a State Library grant for three staff
members to attend the Harwood Innovators’ Lab for Public Libraries in Ontario, California in
May.
Copeland shared that on-call librarian Keith Brehmer has been assisting in the California History
Room 10 hours a week; he also brings the added skill set of a genealogist. Copeland corrected
notation in the activity report that historical information on the Wells Fargo Building was
provided to the Planning Department; it was actually provided to Wells Fargo Bank.
9. Receive Financial Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reviewed the financial report and noted an error in the report on page 45. The amount
estimated we would raise for Administration should be higher (plus $60,734) and the estimated
amount for Readers Services should be lower (less $60,734). Finance will make the correction.
10. Receive Statistical Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received and discussed
Yamanishi shared that she was thrilled to see the increase in off-site programs. Discussion
continued regarding adult program statistics.
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Library Board of Trustees Minutes Wednesday, March 28, 2018
11. Receive Volunteer Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite shared that volunteer numbers have increased.
TRUSTEE COMMENTS
Trustee Koenig shared that she and Waite attended the Chamber’s Business Excellence
Awards and that she is excited to support the Library’s Pizza My Heart fundraiser on April 11.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Petty adjourned the
meeting at 7:10 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Bob Petty, Chair
Administrative Assistant II Library Board of Trustees
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Agenda
Library Board of Trustees Board of Trustees
Agenda Bob Petty, Chair
Alice Yamanishi, Vice Chair
Library Board of Trustees Lisa Koenig
Regular Meeting Marsha Moroh
Ralph Widmar
Wednesday, March 28, 2018 Library Director
Library Community Room Inga Waite
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Presentation from Library Staff on the 3-D Printer (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
2. February 10, 2018
3. February 28, 2018
Other Consent Items
4. Request Appropriation of Donation Funds in the 2017-18 and 2018-19 Library Trust Fund
Budgets (Not a Project under CEQA Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
5. Receive Report on 2017-2018 Neighborhood Improvement Program (NIP) Project and
Support 2018-2019 Library-related NIP submittals. (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
6. Receive a Report on Library Staff Workshop 2018 (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
7. Conduct a First Reading of Revisions to Library Board Policy 175: Loan of Laptop
Computers and Other Devices (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
8. Receive Library Activity Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
9. Receive Financial Report (Not a Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
10. Receive Statistical Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
11. Receive Volunteer Report (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
Library Board of Trustees
Wednesday, March 28, 2018
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to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Mar 29 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Mar 30 Council Subcommittee BCC, Monterey - 9:00 AM
Apr 3 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 4 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 5 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 5 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 10 Planning Commission Meeting, Council Chamber - 4:00 pm
Apr 12 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Apr 12 MP Regional Water Authority Meeting, TBD - 7:00 PM
Apr 12 Neighborhood Improvement Program Committee Meeting, Hilltop Park Center - 6:30
PM
Apr 17 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 18 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Apr 19 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Apr 19 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Apr 19 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 20 Council Subcommittee BCC, Montery - 9:00 AM
Apr 23 Museums and Cultural Arts Commission Meeting, Council Chamber - 4:00 pm
Apr 24 Planning Commission Meeting, Council Chamber - 4:00 pm
Apr 25 Library Board Meeting, Library Community Room - 5:00 PM
Apr 26 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, March 28, 2018
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