Board of Library Trustees Meeting
Regular MeetingMonterey, CA · May 30, 2018
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Library Board of Trustees Regular Meeting
Wednesday, May 30, 2018
6:00 PM
LIBRARY COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Koenig, Moroh, Petty, Widmar, Yamanishi
Trustees Absent:
Staff Members Library Director Waite, Acting Community Services
Present: Director/Museums, Cultural Arts and Archives Manager
Copeland, Administrative Assistant Garibaldi
CALL TO ORDER
Chair Petty called the meeting to order at 6:14 p.m.
ROLL CALL
PRESENTATIONS
Agenda Item 1 was moved to the end of the meeting due to the schedule of Interim City
Manager Uslar who was expected to arrive at 7:00 p.m.
1. Receive an Update from Interim City Manager Hans Uslar (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed
The Library Board began discussion of the proposed reorganization that would integrate
Museums and Cultural Arts with the Library Department. Petty shared that he and Waite met
with Uslar to discuss the reorganization. He read Trustee comments that he had received
regarding the proposed reorganization. Petty highlighted the relationship between CHR,
artifacts, and archives. Yamanishi proposed that Copeland’s work be focused on Museums and
History and that the California History Room be managed by an archivist. Copeland commented
that he and Waite have discussed how the partnership could function with minimal impact to the
Library Director’s workload. Waite added that the Board could consider asking for an assistant
library director, or an administrative analyst as there once was for Museums. Waite shared that
there is a hiring “chill” and that one of the vacant library positions is slated to be a local history
Librarian/Archivist to process collections and assist researchers. Koenig shared that she sees
fully funding the fund development officer’s position through the General Fund (35% currently
funded through the Trust Fund) as a higher priority. The Board will continue this discussion at
the next meeting as Uslar was unable to attend and provide an update.
CONSENT ITEMS
On a motion by Library Trustee Yamanishi, seconded by Library Trustee Koenig, and
carried by the following vote, the Library Board of Trustees approved the Consent
Agenda:
Library Board of Trustees Minutes Wednesday, May 30, 2018
AYES: 5 TRUSTEES: Koenig, Moroh, Petty, Widmar, Yamanishi
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
2. April 25, 2018 (Not Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Approved
***End of Consent Agenda***
PUBLIC COMMENTS
Petty opened public comments: Tyller Williamson introduced himself and shared that he
currently serves on the Architectural Review Committee and is running for Monterey City
Council.
PUBLIC APPEARANCE
New Business
3. Review Council Policy on Selection of Officers and Select Chair and Vice-Chair for 2018-
19 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article
5, Section 15061)
Action: Received and discussed
Trustee Widmar and Koenig both declined accepting the role of Library Board Chair. Having no
other Board members who meet the established requirement, Petty will continue to serve as
Chair. Widmar accepted the role of Vice Chair.
4. Discuss City Procedures for Reviewing Requests for Proposals and Provide Direction to
Staff (Not a Project under CEQA Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
Action: Received and discussed
Waite provided information about the RFP process. The Board discussed their level of
involvement and determined that the entire Board would not be involved in the initial applicant
screening. A Library Board subcommittee will be involved with the panel ranking the qualified
applicants. Trustees would like each of the top 3 finalists to present to the Library Board. The
Board agreed that a Library Manager should be involved throughout with the evaluation and the
interview and suggested the opportunity for a librarian to gain experience and assist with the
project management.
Library Board Meeting Minutes
Wednesday, May 30, 2018
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Library Board of Trustees Minutes Wednesday, May 30, 2018
INFORMATIONAL REPORTS & STAFF COMMENTS
Waite shared that the Summer Reading Program Kick-off takes place this Saturday at Colton
Hall Lawn and inquired if any Library Board members were interested in volunteering. She
provided an update on the recent sewage spill and that staff is expected to return to their
workspace in July. Waite shared that Bookmobile Services Coordinator Orquidea Olvera will
begin on Friday.
Copeland pointed out that if the Board could envision a partnership between Museums &
Cultural Arts and the Library it could be mutually beneficial. He added that since 2010, when he
first became acting manager, there has been more interaction and sharing between the Library
and Museum.
5. Receive Library Activity Report
Action: Received
6. Receive Financial Report
Action: Received and discussed
Waite briefly reviewed the financial report.
7. Receive Statistical Report
Action: Received and discussed
It was noted that program attendance had increased.
8. Receive Volunteer Report
Action: Received and discussed
Petty commented on the lack of program assistance volunteer hours. Waite shared that
Librarian Nolan is working hard to find people who can help on a regular basis. It was noted that
the 87 volunteer hours of CHR volunteer time is more accurate than the currently noted 45
volunteer hours.
TRUSTEE COMMENTS
No trustee comments.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Petty adjourned the meeting
at 7:50 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Bob Petty, Chair
Administrative Assistant II Library Board of Trustees
Library Board Meeting Minutes
Wednesday, May 30, 2018
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Agenda
Library Board of Trustees Board of Trustees
Agenda Bob Petty, Chair
Alice Yamanishi, Vice Chair
Library Board of Trustees Lisa Koenig
Regular Meeting Marsha Moroh
Ralph Widmar
Wednesday, May 30, 2018 Library Director
Library Community Room Inga Waite
625 Pacific Street 6:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive an Update from Interim City Manager Hans Uslar (Not a Project under CEQA
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
2. April 25, 2018 (Not Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
3. Review Council Policy on Selection of Officers and Select Chair and Vice-Chair for 2018-
19 (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article
5, Section 15061)
4. Discuss City Procedures for Reviewing Requests for Proposals and Provide Direction to
Staff (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article
5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
5. Receive Library Activity Report
6. Receive Financial Report
7. Receive Statistical Report
8. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, a the Board may provide a referral to staff or other resources
for factual information, request staff to report back to the body at a subsequent meeting
concerning any Library matter, or direct staff to place a request to agendize a matter of business
on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Jun 5 Council Regular Meeting, Council Chamber - 4:00 PM
Jun 6 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Jun 7 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Library Board of Trustees
Wednesday, May 30, 2018
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Jun 12 Planning Commission Meeting, Council Chamber - 4:00 pm
Jun 14 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Jun 14 MP Regional Water Authority Meeting, TBD - 7:00 PM
Jun 19 Council Regular Meeting, Council Chamber - 4:00 PM
Jun 20 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Jun 21 Parks and Recreation Commission Meeting, Council Chamber - 7:00 PM
Jun 21 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Jun 25 Museums and Cultural Arts Commission Meeting, Pacific Biological Laboratories - 4:00
pm
Jun 26 Planning Commission Meeting, Council Chamber - 4:00 pm
Jun 27 Library Board Meeting, Library Community Room - 5:00 PM
Jun 27 Council Special Meeting, Council Chamber - 4:00 PM
Jul 3 Council Meeting Cancellation, Council Chamber - 4:00 PM
Jul 5 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Jul 5 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Jul 10 Planning Commission Meeting, Council Chamber - 4:00 pm
Jul 12 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Jul 12 MP Regional Water Authority Meeting, TBD - 7:00 PM
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, May 30, 2018
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