Board of Library Trustees Meeting
Regular MeetingMonterey, CA · March 6, 2019
Minutes
MINUTES
LIBRARY BOARD OF TRUSTEES
Library Board of Trustees Regular Meeting
Wednesday, March 6, 2019
5:00 PM
COMMUNITY ROOM, 625 PACIFIC STREET
MONTEREY, CALIFORNIA
Trustees Present: Moroh, Petty, Thomson, Widmar
Trustees Absent: Koenig
Staff Members Library Director Waite, Smith, Museums, Culture Arts, &
Present: Archives Manager Copeland, Administrative Assistant Garibaldi,
Librarian Nolan, Fund Development Coordinator Thongchua
CALL TO ORDER
Chair Petty called the meeting to order at 5:03 p.m.
ROLL CALL
Trustee Koenig was absent.
PRESENTATIONS
1. Receive Presentation from Adult Services & Outreach Librarian Sarah Nolan on the
Digital Storytelling Project (Not Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Rescheduled
Due to technology difficulties, Librarian Nolan’s presentation was rescheduled to March 27.
2. Presentation/Training on the Brown Act, Conflicts of Interest, Public Records Act, and
Workplace Harassment and Bullying Prevention (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received training
City Attorney Davi reviewed the Brown Act, Assistant City Attorney Salameh reviewed FPPC
and Conflicts of Interest, Deputy City Attorney Donlon reviewed the California Public Records
Act, and Human Resources Director Hauck reviewed workplace harassment and bullying
prevention.
Davi explained how the Brown Act provides guidance regarding open meetings and transparent
communication with the public. Assistant City Attorney Salameh presented on the Fair Political
Practices Commission (FPPC) and Form 700, meant to address financial conflicts of interest.
Deputy City Attorney Donlon spoke about the California Public Records Act, including the
definition of records, the necessity to disclose unless exempt, our duty to assist the requestor,
and strict statutory deadlines. Human Resources Director Hauck provided an overview of the
actions the City is taking to educate employees about preventing, stopping, and not engaging in
discriminatory and harassing behavior.
Library Board of Trustees Minutes Wednesday, March 6, 2019
CONSENT ITEMS
On a motion by Library Trustee Widmar, seconded by Library Trustee Moroh, and carried
by the following vote, the Library Board of Trustees approved the Consent Agenda:
AYES: 4 TRUSTEES: Moroh, Petty, Thomson, Widmar
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Koenig
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
3. January 23, 2019 (Not Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Approved
Trustee Thomson abstained due to being absent at the January 23 meeting.
4. February 9, 2019 – Board Study Session (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Approved
Other Consent Items
5. Request Appropriation of Donated Funds in the 2018-19 Library Trust Fund Budget (Not
a Project under CEQA Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
Action: Appropriated
PUBLIC COMMENTS
Seeing no members of the public present, Chair Petty moved to agenda item 6.
PUBLIC APPEARANCE
New Business
6. Receive a Report on Library Staff Workshop 2019 (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report
Waite reviewed the draft agenda for the Staff Workshop taking place on Thursday, March 28.
Library Board Meeting Minutes
Wednesday, March 6, 2019
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Library Board of Trustees Minutes Wednesday, March 6, 2019
7. Discuss the February 9 Study Session, Approve the Fund Development Plan for Q3, Q4
2019 – Q1 2020 and Provide Direction to Staff (Not Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed, approved, and provided direction
Waite summarized the steps that the Board and Ad Hoc Fund Development Committee had
taken to this point. The 6-month plan before the Board was based on the Library Strategies’
report with three main priorities: allocate more time on personal contacts and less time on
events; shift emphasis from endowment building to annual giving; research establishing a
foundation. Moroh asked about strategies 2 and 3 under Internal Capacity Building and how
more staff, committee, or volunteer support for the Fund Development Coordinator position
would be accomplished. Waite responded that the proposed two-year budget included a lateral
transfer of on-call funds from Technical Services to Administrative Services that would provide
four hours per week of on-call support. If the request to reallocate salary savings is approved,
20 additional on-call hours will be available for Fund Development. Widmar expressed a
concern that on-call support would not be as effective as a part-time position. Thomson
expressed a concern that deliberations regarding formation of a foundation could slow and
suggested that the Board set some parameters to ensure the plan moves forward.
Trustee Moroh exited the meeting at 6:51 p.m.
Petty appointed Moroh and Thomson to an Ad Hoc Annual Giving Strategies Committee.
Widmar and Koenig remain members of the Library’s Endowment Committee.
On a motion by Library Trustee Widmar, seconded by Library Trustee Thomson, and
carried by the following vote, the Library Board of Trustees approved the Fund
Development Plan for Q3, Q4 2019 – Q1 2020 (Not Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061):
AYES: 3 TRUSTEES: Petty, Thomson, Widmar
NOES: 0 TRUSTEES: None
ABSENT: 2 TRUSTEES: Koenig, Moroh
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
8. Approve Proposed FY20 and FY21 Library Operating Budgets including a Decision
Package Regarding Changes to Vacant Positions (Not Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Approve
Waite asked for approval of the proposed operating budgets.
On a motion by Library Trustee Thomson, seconded by Library Trustee Widmar, and
carried by the following vote, the Library Board of Trustees approved the proposed FY20
and FY21 Library operating budgets including the decision package regarding changes
to vacant positions (Not Project under CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061):
AYES: 3 TRUSTEES: Petty, Thomson, Widmar
Library Board Meeting Minutes
Wednesday, March 6, 2019
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Library Board of Trustees Minutes Wednesday, March 6, 2019
NOES: 0 TRUSTEES: None
ABSENT: 2 TRUSTEES: Koenig, Moroh
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Old Business
9. Receive Report from Ad Hoc Facility Feasibility Study Committee (Not a Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received report
Waite brought attention to the revised project schedule. An email was sent to community
members asking they take the facility survey. Group 4 reported that over 200 people had
completed the survey. A City Council study session is scheduled for April 24.
10. Receive Progress Report on Library Director’s Annual Work Plan (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Waite reported she was pleased that the Student Success Initiative is progressing. Data will be
transferred from the school district to the Library so that library cards are created for all MPUSD
students. A teen public knowledge report has been completed as part of the Library’s Harwood
initiative and community conversations with adults have begun. Petty asked if it is possible to
identify where cardholders live in the City. Petty asked if the cooking program for elementary
school students had started. Waite said that the first program is in March.
INFORMATIONAL REPORTS & STAFF COMMENTS
11. Receive Library Activity Report
Action: Received report
Waite pointed out that the medical cannabis program was remarkably popular with nearly 100
people attending and 50 on the waiting list. The talk was filmed and can be streamed from the
Library’s website. Trustees are invited to the Summer Reading Program kick-off party on June 8
on Colton Hall Lawn.
12. Receive Financial Report
Action: Received report
13. Receive Statistical Report
Action: Received report
14. Receive Volunteer Report
Action: Received report
Library Board Meeting Minutes
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Library Board of Trustees Minutes Wednesday, March 6, 2019
TRUSTEE COMMENTS
Petty commented that in April he will send information to trustees for the Library Director’s
evaluation.
ADJOURNMENT
Having no further business to come before the Library Board, Chair Petty adjourned the meeting
at 7:35 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Bob Petty, Chair
Administrative Assistant Library Board of Trustees
Library Board Meeting Minutes
Wednesday, March 6, 2019
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Agenda
Library Board of Trustees Board of Trustees
Agenda Bob Petty, Chair
Ralph Widmar, Vice Chair
Library Board of Trustees Lisa Koenig
Regular Meeting Marsha Moroh
Jim Thomson
Wednesday, March 6, 2019 Library Director
Community Room Inga Waite
625 Pacific Street 5:00 PM
Monterey, California
CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Presentation from Adult Services & Outreach Librarian Sarah Nolan on the Digital
Storytelling Project (Not Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
2. Presentation/Training on the Brown Act, Conflicts of Interest, Public Records Act, and
Workplace Harassment and Bullying Prevention (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on consent or
recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items
which are routine and for which a staff recommendation has been prepared. A member of the
public or a Trustee may request that an item recommended for approval on consent be heard on
the regular agenda for further discussion.
Approval of Minutes
3. January 23, 2019 (Not Project under CEQA Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
4. February 9, 2019 – Board Study Session (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Other Consent Items
5. Request Appropriation of Donated Funds in the 2018-19 Library Trust Fund Budget (Not a
Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section
15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any
subject which is not on the agenda. Any person or group desiring to bring an item to the attention
of the Library Board may do so during Public Comments or by addressing a letter of explanation
to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The
appropriate staff person will contact the sender concerning the details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate
public discussion, but that do not require formal noticing as public hearings. You are welcome to
offer your comments after being recognized by the Chair. The Chair may limit the time allocated to
each speaker.
New Business
6. Receive a Report on Library Staff Workshop 2019 (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
7. Discuss the February 9 Study Session, Approve the Fund Development Plan for Q3, Q4
2019 – Q1 2020 and Provide Direction to Staff (Not Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
8. Approve Proposed FY20 and FY21 Library Operating Budgets including a Decision
Package Regarding Changes to Vacant Positions (Not Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Old Business
9. Receive Report from Ad Hoc Facility Feasibility Study Committee (Not a Project under
CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061)
10. Receive Progress Report on Library Director’s Annual Work Plan (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a
brief report on activities or a brief announcement. The Director may also ask for clarification or
direction regarding scheduling of Board meetings and study sessions.
11. Receive Library Activity Report
12. Receive Financial Report
13. Receive Statistical Report
14. Receive Volunteer Report
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief report
on his or her activities. In addition, the Board may provide a referral to staff or other resources for
factual information, request staff to report back to the body at a subsequent meeting concerning
any Library matter, or direct staff to place a request to agendize a matter of business on a future
agenda. (G.C. 54954.2)
ADJOURNMENT
Library Board of Trustees
Wednesday, March 6, 2019
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“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
UPCOMING MEETINGS AT CITY HALL
Mar 7 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Mar 12 Planning Commission Meeting, Council Chamber - 4:00 pm
Mar 13 Parks and Recreation Commission Meeting, Council Chamber - 05:30 PM
Mar 14 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm
Mar 14 MP Regional Water Authority Meeting Cancellation, Council Chamber - 7:00 PM
Mar 19 Council Regular Meeting, Council Chamber - 4:00 PM
Mar 20 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
Mar 21 Zoning Administrator Meeting, Council Chamber - 4:00 pm
Mar 21 PRC Meeting Cancellation Notice, Council Chamber - 7:00 PM
Mar 25 Museums and Cultural Arts Commission Meeting, Council Chamber - 4:00 pm
Mar 26 Planning Commission Meeting, Council Chamber - 4:00 pm
Mar 27 Library Board Meeting, Library Community Room - 5:00 PM
Mar 27 Council Study Session, Council Chamber - 4:00 PM
Mar 28 Neighborhood Improvement Program Committee Meeting, Council Chamber - 7:00 PM
Apr 2 Council Regular Meeting, Council Chamber - 4:00 PM
Apr 3 Architectural Review Committee Meeting, Council Chamber - 4:00 pm
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
Wednesday, March 6, 2019
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