Board of Library Trustees Meeting

Library Board of Trustees Board of Trustees Agenda Bob Petty, Chair Ralph Widmar, Vice Chair Library Board of Trustees Lisa Koenig Regular Meeting Marsha Moroh Jim Thomson Wednesday, April 24, 2019 Library Director Community Room Inga Waite 625 Pacific Room 6:00 PM Monterey, California CALL TO ORDER ROLL CALL CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 1. March 27, 2019 (Not Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Other Consent Items 2. Request Appropriation of Donated Funds in the FY19 and FY20 Library Trust Fund Budgets (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. New Business 3. Receive Report on Library Trust Fund Activities (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 4. Review Policy and Procedures for the Annual Evaluation of the Library Director Including Evaluation and Staff Survey Forms, and Approve Timeline (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 5. Approve that a Letter Supporting Assembly Constitutional Amendment 1 be Sent to Members of the Local Assembly Appropriations Committee (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 6. Conduct a First Reading of Proposed Revisions to Library Board Policy 210: Use of the Trust Fund (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Old Business 7. Receive Update on Fiscal Year 2020 and 2021 Budget Process (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. UPCOMING MEETINGS AT CITY HALL Library Board of Trustees Wednesday, April 24, 2019 2 May 1 Architectural Review Committee Meeting, Council Chamber - 4:00 pm May 2 Zoning Administrator Meeting, Council Chamber - 4:00 pm May 2 Neighborhood Improvement Program Committee Meeting, Scholze Park Center - 6:30 PM May 7 Council Regular Meeting, Council Chamber - 4:00 PM May 8 Parks and Recreation Commission Meeting, Council Chamber - 05:30 PM May 9 Historic Preservation Commission Meeting, Council Chamber - 4:00 pm May 9 MP Regional Water Authority Meeting, TBD - 7:00 PM May 14 Planning Commission Meeting, Council Chamber - 4:00 pm May 15 Architectural Review Committee Meeting, Council Chamber - 4:00 pm May 15 Neighborhood Improvement Program Committee Meeting, Council Chamber - 6:00 PM May 16 Zoning Administrator Meeting, Council Chamber - 4:00 pm May 20 Museums and Cultural Arts Commission Meeting, Council Chamber - 4:00 pm May 21 Council Regular Meeting, Council Chamber - 4:00 PM May 22 Library Board Meeting, Library Community Room - 5:00 PM May 28 Planning Commission Meeting, Council Chamber - 4:00 pm May 29 Council Study Session, Council Chamber - 4:00 PM Jun 4 Council Regular Meeting, Council Chamber - 4:00 PM Jun 5 Architectural Review Committee Meeting, Council Chamber - 4:00 pm Jun 6 Zoning Administrator Meeting, Council Chamber - 4:00 pm Jun 11 Planning Commission Meeting, Council Chamber - 4:00 pm MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees Wednesday, April 24, 2019 3