Board of Library Trustees Meeting
Regular MeetingMonterey, CA · December 3, 2020
Minutes
MINUTES
LIBRARY BOARD REGULAR MEETING
CITY OF MONTEREY
Thursday, December 3, 2020
4:00 PM
TELECONFERENCE
MONTEREY, CALIFORNIA
Trustees Present: Fellguth, Joshi, Moroh, Petty, Thomson
Trustees Absent: None
Staff Members Director, Administrative Assistant, Interim Fund Development
Present: Officer, Librarian
CALL TO ORDER
Chair Moroh called the meeting to order at 4:00 p.m.
ROLL CALL
CONSENT ITEMS
Chair Moroh pulled items 3 and 4 from the Consent Items for corrections.
No public comments were received regarding the Consent Items.
On a motion by Library Trustee Fellguth, seconded by Library Trustee Thomson, and
carried by the following vote, the Library Board of Trustees approved the Consent Items
except items 3 and 4:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
1. October 22, 2020 (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Approved
2. November 12, 2020 (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Approved
Other Consent Items
3. Request Appropriation of Donated Funds in the Fiscal Year 2020- 2021 Library Trust Fund
Budget (Not a Project under CEQA per Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
Action: Pulled from Consent; Approved with corrections
Waite noted that the total requested appropriation was $72,020, including $11,250 for youth
programs and $60,770 for RFID. The $30,000 donor pledge for mid-December 2020 is actually
Library Board Meeting Minutes December 3, 2020
$35,000 and an additional $406 was meant to be included in the total request. The corrected
project total for RFID is $73,528, including the proposed $60,770 appropriation.
Thomson thanked the donor for the worthwhile technology investment.
On a motion by Library Trustee Fellguth, seconded by Library Trustee Thomson, and
carried by the following vote, the Library Board of Trustees approved the appropriation
of donated funds:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
4. Approve Library Holiday and Closure Schedule (Not a Project under CEQA Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Pulled from Consent; Approved as amended
Waite updated the proposed 2021 holiday and closure schedule to include closing on Easter
Sunday and July 4, and corrected the New Year’s closure date to Saturday, January 1, 2022.
On a motion by Library Trustee Thomson, seconded by Library Trustee Fellguth, and
carried by the following vote, the Library Board of Trustees approved the amended 2021
holiday and closure schedule that included adding Sunday closures on Easter and July 4:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
***End of Consent Agenda***
PUBLIC COMMENTS
Chair Moroh opened public comments: no public comments.
New Business
5. Discuss and Adopt Strategic Priorities for 2021-2023 (Not a Project under CEQA Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite provided updates to the strategic initiatives proposed by staff. Trustees discussed each
initiative and reviewed the urgency and importance. The following changes were made:
Revise under Item 1 – Organizational Excellence
Fund Development: Remove first sentence. Add: Prioritize comprehensive campaign
(Monterey Learns!), and focus on: increased contributions; attention to relationship-
based fundraising (major and mid-level gifts); attentive stewardship to retain donors;
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Library Board Meeting Minutes December 3, 2020
expanding the donor base; and partnering with the MPL Friends & Foundation.
Promotion: Add ‘schedule’ to: create a modest PR plan “and schedule” with current players.
Add new initiative: Diversity, Equity, Inclusion, & Belonging: Staff create and propose a DEI
plan. Note urgency as medium and importance as high.
Cross-training: Change urgency to high.
Revenue Generation: Change urgency to medium.
Revise under Item 3 – Learning and Literacy (Programs)
Offer programs for all ages: Add “social justice” after physical health
Provide virtual programs: Update to: Provide virtual programs that meet objectives for all ages,
and extend virtual programs beyond pandemic.
Relaunch Bookmobile: Change urgency to medium and importance to high
Explore Electric Vehicle: Change urgency to medium
Revise under Item 4 – A Welcoming Community Space for All (Facility)
Revise wording on addressing homelessness issues to: Working with other City departments,
develop strategies to address challenges represented by the Library’s diverse customer base
(including the unsheltered, for example), optimizing service to all.
Reconfigure Library Staff Help Desk: Change urgency and importance to high.
Library renovation: Change importance to high.
Revise under Item 5 – Balanced Physical and Digital Collections and Enhance
Information Sources in all formats (Resources)
Revise first initiative to: Keep the collection current for all community members and age groups,
using donated funds and wish lists to supplement funding sources as necessary. Continue
developing the collection to reflect diverse authors and characters.
There were no public comments on the matter.
On a motion by Library Trustee Thomson, seconded by Library Trustee Fellguth, and carried by
the following vote, the Library Board of Trustees approved the amended 2021-23 strategic
priorities:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Old Business
6. Authorize Library Staff to Proceed with a Contract for RFID Service Within Identified Funding
Parameters Pending Evaluation of and Selection of a Vendor (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed and authorized
Waite reported the available funding totaled $73,528. A RFP is not required. She received 3
informal RFID bids that range from $30,000 to $57,000. The bids do not include the automated
material handling system. Joshi inquired about planning the location of the AMH.
There were no public comments on the matter.
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Library Board Meeting Minutes December 3, 2020
On a motion by Library Trustee Petty, seconded by Library Trustee Fellguth, and carried by the
following vote, the Library Board of Trustees authorized staff to proceed with a RFID contract
within identified funding parameters:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
7. Receive Update on Library Staffing (Not a Project under CEQA Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Received and discussed
Perna commented that the MC Gives! campaign is going well and reported that in December
2019, $11,100 had been received from 25 donors in contrast to this year, $21,315 has been
received from 60 donors.
Waite reviewed which financial fields were preferred to be included in the financial report.
There were no public comments on the matter.
INFORMATIONAL REPORTS & STAFF COMMENTS
8. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Perna commented that the MC Gives! campaign is going well and reported that in December
2019, $11,100 had been received from 25 donors in contrast to this year, $21,315 has been
received from 60 donors.
Waite reviewed which financial fields were preferred to be included in the financial report.
There were no public comments on the matter.
9. Receive Statistical Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reviewed the report. Trustees discussed virtual program statistics and the ability to
reach more people.
There were no public comments on the matter.
TRUSTEE COMMENTS
Fellguth commended staff for the work that went into preparing the Board packet for today’s
meeting.
Joshi encouraged moving forward on the RFID project as soon as possible since the Library is
closed.
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Library Board Meeting Minutes December 3, 2020
Petty asked about the Library’s wish list program and made positive comments about access
to Flipster.
Thomson commented that it had been a very tough year for the Library. He remarked he was
sad to think of the staff that had been furloughed and that he hopes 2021 will be a better year.
He thanked staff, volunteers, and the Board for their work. He appreciated the staff’s work to
maintain library services.
Moroh echoed Thomson’s gratitude for Trustees, staff and volunteers. She expressed
appreciation for the virtual programs and mentioned the Friends & Foundation fundraiser
taking place on Saturday with author Alka Joshi.
ADJOURNMENT
Seeing no further business to come before the Library Board, Chair Moroh adjourned the
meeting at 6:20 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Marsha Moroh, Chair
Administrative Assistant Library Board of Trustees
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Agenda
Library Board of Trustees
Board of Trustees
Agenda Marsha Moroh, Chair
Jim Thomson, Vice Chair
Library Board of Trustees Jennifer Fellguth
Regular Meeting Harish Joshi
Bob Petty
Thursday, December 3, 2020
Library Director
Inga Waite
4:00 PM
Monterey, California
IMPORTANT NOTICE: Pursuant to Governor Newsom's Executive Orders N-29-20 and N-33-
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CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on
consent or recommended to be continued, tabled or withdrawn, etc. Consent items
consist of those items which are routine and for which a staff recommendation has been
prepared. A member of the public or a Trustee may request that an item recommended
for approval on consent be heard on the regular agenda for further discussion.
Approval of Minutes
1. October 22, 2020 (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
2. November 12, 2020 (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Other Consent Items
3. Request Appropriation of Donated Funds in the Fiscal Year 2020- 2021 Library
Trust Fund Budget (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
4. Approve Library Holiday and Closure Schedule (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes
on any subject which is not on the agenda. Any person or group desiring to bring an item
to the attention of the Library Board may do so during Public Comments or by addressing
a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the
details.
New Business
5. Discuss and Adopt Strategic Priorities for 2021-2023 (Not a Project under CEQA
per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Old Business
6. Authorize Library Staff to Proceed with a Contract for RFID Service Within Identified
Funding Parameters Pending Evaluation of and Selection of a Vendor (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article
5, Section 15061)
7. Receive Update on Library Staffing (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to
make a brief report on activities or a brief announcement. The Director may also ask for
clarification or direction regarding scheduling of Board meetings and study sessions.
8. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
9. Receive Statistical Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief
report on his or her activities. In addition, the Board may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a
subsequent meeting concerning any Library matter, or direct staff to place a request to
agendize a matter of business on a future agenda. (G.C. 54954.2)
ADJOURNMENT
Library Board of Trustees
12/3/2020 4:00:00 PM
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“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
Information distributed to the Library Board at the Board meeting becomes part of the public record. A
copy of written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
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MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
12/3/2020 4:00:00 PM
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