Board of Library Trustees Meeting
Regular MeetingMonterey, CA · January 28, 2021
Minutes
MINUTES
LIBRARY BOARD REGULAR MEETING
CITY OF MONTEREY
Thursday, January 28, 2021
4:00 PM
TELECONFERENCE
MONTEREY, CALIFORNIA
Trustees Present: Fellguth, Joshi, Moroh, Petty, Thomson
Trustees Absent: None
Staff Members Director, Administrative Assistant, Interim Fund Development
Present: Officer
CALL TO ORDER
Chair Moroh called the meeting to order at 4:05 p.m.
ROLL CALL
Trustee Petty was absent.
PRESENTATIONS
1. Receive Presentation from Assistant City Manager Nat Rojanasathira Have Your Say Monterey,
a New Community Engagement Platform (Not a Project under CEQA per Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Assistant City Manager Nat Rojanasathira reviewed new interactive community engagement
tools the City launched.
Trustee Petty arrived at 4:08 pm.
Library & Museums Director Waite pulled Item 3 from the Consent Agenda.
CONSENT ITEMS
On a motion by Library Trustee Fellguth, seconded by Library Trustee Thomson, and carried by
the following vote, the Library Board of Trustees approved the Consent Items except Item 3:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
2. December 3, 2020 (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Approved
Library Board Meeting Minutes January 28, 2021
Other Consent Items
3. Request Appropriation of Donated Funds in the Fiscal Year 2020-2021 Library Trust Fund
Budget (Not a Project under CEQA per Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
Action: Appropriated
Waite corrected the proposed recommendation to: appropriate donated funds for library
materials, fund development staff hours through July 2021, and the winter reading program.
On a motion by Library Trustee Petty, seconded by Library Trustee Thomson, and
carried by the following vote, the Library Board of Trustees approved the appropriation of
donated funds in the Fiscal Year 2020-21 Library Trust Fund budget:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
***End of Consent Agenda***
PUBLIC COMMENTS
Chair Moroh opened public comments: no public comments.
New Business
4. Discuss and Approve the Library Director’s Work Plan (Not a Project under CEQA per Article
20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed and approved
Waite reviewed her annual work plan. Trustees provided positive remarks. Petty asked the
Director to resume her monthly reports addressing her accomplishments and asked about the
timeframe for the director’s evaluation period. Thomson proposed the report be provided every
two-months or quarterly. Trustees discussed and concluded quarterly would be sufficient during
this time of limited staffing.
There were no public comments on the matter.
On a motion by Library Trustee Fellguth, seconded by Library Trustee Thomson, and carried by
the following vote, the Library Board of Trustees approved the library director’s work plan and to
return quarterly with progress on the director’s work plan:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
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Library Board Meeting Minutes January 28, 2021
5. Receive Quarterly Trust Fund Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reviewed the quarterly Trust Fund Report. Perna provided a positive review of recent
donor appeals. Petty remarked that the City was not forced to reduce the Library’s budget and
instead chose to do so. Perna commented that Petty was not alone in his remarks.
Old Business
6. Receive Update from the Ad Hoc RFID Committee (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Petty provided the Committee’s report. Moroh mentioned there is a request for additional funds
for staffing. Waite shared the recommendation.
There were no public comments on the matter.
On a motion by Library Trustee Thomson, seconded by Library Trustee Fellguth, and carried by
the following vote, the Library Board of Trustees approved the committee’s suggestion to request
$26,230 from the City’s Reopening and Hiring Fund:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
7. Receive Report from the Ad Hoc Benchmarking Library Services and Costs Committee (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received and discussed
Waite shared progress on the RFID project.
8. Receive an update from the Ad Hoc Library Planning Committee and Provide Direction to Staff
(Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5,
Section 15061)
Action: Received and discussed
Waite reviewed the report. Thomson mentioned that the previous agenda report identified how
each benchmarking city was determined.
INFORMATIONAL REPORTS & STAFF COMMENTS
9. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reviewed the financial report. Trustees provided recommendations for modifying the
data reflected of the financial reports.
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Library Board Meeting Minutes January 28, 2021
10. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reviewed the report and Trustees discussed.
TRUSTEE COMMENTS
Joshi, as the liaison for the MPL Friends & Foundation, expressed his appreciation to those
volunteers organizing the virtual Chocolate & Wine Benefit coming up in February.
Petty commented that the Library is positively adapting to current times. He encouraged
preparing for various scenarios to ensure the Library was ready to quickly pivot as needed.
Fellguth remarked that she was impressed with staff’s creativity during this time. She was
stunned to receive news of Library employee Meg Morris and commented that she would be
missed.
Thomson expressed his appreciation for staff and sympathy of Meg Morris’s passing.
Moroh thanked fellow Trustees for their dedication to the Board and Perna for her fund
development work. She mentioned the State of the Library 2021 scheduled on February 4 with
herself, the Library Director, and the MPL Friends & Foundation President.
ADJOURNMENT
Seeing no further business to come before the Library Board, Chair Moroh adjourned the
meeting at 6:14 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Marsha Moroh, Chair
Administrative Assistant Library Board of Trustees
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Agenda
Library Board of Trustees
Board of Trustees
Agenda Marsha Moroh, Chair
Jim Thomson, Vice Chair
Library Board of Trustees Jennifer Fellguth
Regular Meeting Harish Joshi
Bob Petty
Thursday, January 28, 2021
Library Director
Inga Waite
4:00 PM
Monterey, California
IMPORTANT NOTICE: Pursuant to Governor Newsom's Executive Orders N-29-20 and N-33-
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CALL TO ORDER
ROLL CALL
PRESENTATIONS
1. Receive Presentation from Assistant City Manager Nat Rojanasathira on Have Your
Say Monterey, a New Community Engagement Platform (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on
consent or recommended to be continued, tabled or withdrawn, etc. Consent items
consist of those items which are routine and for which a staff recommendation has been
prepared. A member of the public or a Trustee may request that an item recommended
for approval on consent be heard on the regular agenda for further discussion.
Approval of Minutes
2. December 3, 2020 (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Other Consent Items
3. Request Appropriation of Donated Funds in the Fiscal Year 2020-2021 Library
Trust Fund Budget (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes
on any subject which is not on the agenda. Any person or group desiring to bring an item
to the attention of the Library Board may do so during Public Comments or by addressing
a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the
details.
New Business
4. Discuss and Approve the Library Director’s Work Plan (Not a Project under CEQA
per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
5. Receive Quarterly Trust Fund Report (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Old Business
6. Receive an update from the Ad Hoc Library Planning Committee and Provide
Direction to Staff (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
7. Receive Update from the Ad Hoc RFID Committee (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
8. Receive Report from the Ad Hoc Benchmarking Library Services and Costs
Committee (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to
make a brief report on activities or a brief announcement. The Director may also ask for
clarification or direction regarding scheduling of Board meetings and study sessions.
9. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Library Board of Trustees
1/28/2021 4:00:00 PM
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10. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief
report on his or her activities. In addition, the Board may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a
subsequent meeting concerning any Library matter, or direct staff to place a request to
agendize a matter of business on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
Information distributed to the Library Board at the Board meeting becomes part of the public record. A
copy of written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
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MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Library Board of Trustees
1/28/2021 4:00:00 PM
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