Board of Library Trustees Meeting

MINUTES BOARD OF LIBRARY TRUSTEES REGULAR MEETING CITY OF MONTEREY Thursday, August 26, 2021 4:00 PM COUNCIL CHAMBER, 580 PACIFIC STREET MONTEREY, CALIFORNIA AND ZOOM TELECONFERENCE Trustees Present: Fellguth*, Joshi*, Moroh*, Petty*, Thomson* Trustees Absent: None Staff Members Library & Museums Director, Administrative Assistant, Public Present: Services Manager*, Interim Fund Development Officer* *Participated remotely by videoconference CALL TO ORDER Chair Thomson called the meeting to order at 4:00 p.m. ROLL CALL Chair Thomson requested a moment of silence in memory of Jeanne McCombs The administrative assistant explained to the public how to participate in the virtual meeting and provide comment. CONSENT ITEMS On a motion by Trustee Fellguth, seconded by Trustee Moroh, and carried by the following vote, which was conducted by roll call, the Board of Library Trustees approved the Consent Item: AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None Approval of Minutes 1. July 22, 2021 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Approved There was no public comment on the matter. ***End of Consent Agenda*** PUBLIC COMMENTS Chair Thomson opened public comments: no public comments.  Library Board Meeting Minutes August 26, 2021 PUBLIC APPEARANCE 2. Receive Update on Library and Bookmobile Reopening (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Waite provided an overview of the Library and Bookmobile reopening including operating hours, services, statistics, and customer responses. She shared the excitement of reopening the building to the public on July 27, 2021 after 500 days of closure. The Library is now open 5 days/40 hours per week in contrast to the previous 7 days/52 hours per week pre-pandemic. There is an average of 400 people visiting per day since reopening, approximately half the pre- pandemic count. She commented that people are being cautious because of the coronavirus. Sidewalk Service continues 2 hours a day, 5 days per week with much fewer people using the service. The Bookmobile’s previous 8 stops has been reduced to 4 and currently serves The Park Lane, Merrill Gardens at Monterey, La Mesa neighborhood, and Montecito Park. Customer responses have been positive with many expressions of thanks. Trustees asked questions about the statistics, services, and a future survey. Trustees thanked Waite, staff, and volunteers for the accomplishment of reopening the Library. Trustees commented that the Library looks cleaner and more spacious. There was no public comment on the matter. Petty requested to move Item 4 before Item 3. There was no objection. 3. Receive Final Report from the Ad Hoc RFID Committee (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Waite reviewed the RFID project. Joshi commented that he had tested the app to check out and renew books. A short video of the RFID process was played for the Board. There was a suggestion to create a quick instructional video on how to use the app. Waite thanked the generous donors, Richard Carr and Barbara Schilling, who made the RFID project possible, and Library staff member Carl Salbacka for creating the video. Thomson gave compliments to Joshi, Technology Services Specialist Kuhn, Waite, staff, and all volunteers who assisted on the project. There was no public comment on the matter. 4. Approve Bookmobile Stops and Holiday and Closure Schedule (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received, discussed, and approved Waite reviewed the Bookmobile schedule and commented that the holiday and closure schedule is consistent with past years. There was discussion about the holiday closure schedule and staffing. Sundays and Mondays were included in the closure schedule in the chance operating hours expanded. There was no public comment on the matter. On a motion by Trustee Petty, seconded by Trustee Fellguth, and carried by the following vote, which was conducted by roll call, the Board of Library Trustees approved the Bookmobile and Library holiday and closure schedule: AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson 2  Library Board Meeting Minutes August 26, 2021 NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 5. Receive Report on Fund Development Activities for Fiscal Year 2021 and Approve Fund Development Plan for Fiscal Year 2022 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received, discussed, and approved Waite introduced Interim Fund Development Officer Perna who then reviewed the fund development activities report followed by the fund development plan for 2021-22. The activities were organized around 3 primary objectives: revenue, activity, and infrastructure. The financial objective was to increase dollars raised by 10% over the 2019-20 baseline – the total contributions raised minus bequests. She referred trustees to attachment 1 on page 26 as she reviewed the contributions summary and 2021-22 goal. Many of the year’s goals were successfully achieved or exceeded the initial goal. Instead of 10%, dollars raised increased by 48.6%. She then reviewed the fund development plan for FY22 concluding with a note of optimism for the future. Trustees agreed the plan was impressive and expressed thanks to Perna, staff, the MPL Friends & Foundation, and specifically the fund development committee of the Friends & Foundation highlighting Bill Wojtkowski’s work on the committee. There was no public comment on the matter. On a motion by Trustee Fellguth, seconded by Trustee Joshi, and carried by the following vote, which was conducted by roll call, the Library Board of Trustees approved the Fund Development Plan for Fiscal Year 2022: AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson NOES: 0 TRUSTEES: None ABSENT: 0 TRUSTEES: None ABSTAIN: 0 TRUSTEES: None RECUSED: 0 TRUSTEES: None 6. Receive Quarterly Museums & Cultural Arts Activities Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Waite reviewed some highlights noted on packet page 28: she and Artifacts Specialist Leininger are working on a Buffalo Soldier exhibit for the Presidio. Two on-call museums attendants were rehired enabling Colton Hall to open 4th of July weekend. Pacific Biological Labs reopened for in-person tours on the second Saturday of the month beginning in July with the support of volunteer docents. A significant amount of time was required to identify and remove San Xavier Cannery Warehouse artifacts housed at Ft. Ord since 1997. There was no public comment on the matter. INFORMATIONAL REPORTS & STAFF COMMENTS Waite thanked the volunteer Book to Action Steering Committee for their work coordinating this summer’s program with Garibaldi. Volunteer committee members included Elaine Gehrmann, Laurel Lee-Alexander, JT Mason, and Leslie Simon. Chair Thomson also expressed his compliments. 3  Library Board Meeting Minutes August 26, 2021 7. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Trustees asked questions about the financial report. Waite reported that the Trust Fund expenditure of $27,516 pertained to the RFID project. The estimated Trust Fund revenue of $5,400, in comparison to over $37,000 already received this fiscal year, was likely an error when the data was entered and needs correction. Typically $5,400 is estimated for copier and archival reproduction revenue along with an estimated contribution amount that appeared to be left out. All Library revenues are designated for the Trust Fund except for fines. There was no public comment on the matter. 8. Receive Statistical Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Action: Received and discussed Waite commented that there will be two pages of statistical reports. This report should have included comparisons between July 2019 and 2020. Requested statistics for computer use are now included. There was no public comment on the matter. TRUSTEE COMMENTS Petty commented that the interior of the Library feels more spacious with the furniture rearranged. He shared that it made a positive difference and looks nice, as though a remodel had taken place. Moroh commented that she was happy to see the Library open and agreed that it looks great. She thanked Garibaldi and everyone for their work on the Book to Action program. Joshi commented that he was glad to work on the RFID project and happy that it went so well. He invited suggestions for future technology projects. Fellguth commended staff and Perna and her crew for keeping MPL afloat, continuing to offer quality services, and improving the building itself. She commented that she wants to ensure Library patrons and staff stay safe and well in midst of the surge of COVID cases. Thomson thanked Joshi and Waite for their work on the RFID committee with great assistance from Kuhn and other staff. He commented that there is only one remaining ad hoc committee, however more are likely to be added during the upcoming meetings. He acknowledged that this was the first Board of Library Trustees hybrid meeting and that it went smoothly giving thanks to Waite, Garibaldi, and Smith for logistical support. ADJOURNMENT Seeing no further business to come before the Library Board of Trustees, Chair Thomson adjourned the meeting at 5:43 p.m. Respectfully Submitted, Approved, Francesca Garibaldi Jim Thomson Administrative Assistant Chair, Library Board of Trustees 4