Board of Library Trustees Meeting

Board of Trustees Board of Library Trustees Agenda Jim Thomson, Chair Regular Meeting Jennifer Fellguth, Vice Chair Marsha Moroh Harish Joshi Thursday, September 23, 2021 Bob Petty Council Chamber 4:00 PM Library Director 580 Pacific Street Inga Waite Monterey, California and Zoom Teleconference IMPORTANT NOTICE: The City of Monterey is committed to the safe public attendance of its public meetings and seeks to continue to offer virtual methods for public participation options. Governor Newsom's Executive Order N-29-20 remains in effect, providing greater flexibility for agencies holding public meetings during the COVID-19 (coronavirus) pandemic. Details for public participation in this Board of Library Trustees meeting: BEFORE THIS MEETING, members of the public may submit comment(s) to libraryinfo@monterey.org until ½ hour before the start of the meeting. These messages will not be read aloud during the meeting but are made available to the Board of Library Trustees and public at monterey.org/submitted-comments. All comments received become part of the record. DURING THIS MEETING, members of the public may attend and participate:  In-person (location listed above), with masks required for all, regardless of vaccination status, except those who are younger than two years old or have a medical condition that prevents wearing a mask.  Online via ZoomGov Webinar live (no time delay): Join on a computer or smartphone: https://monterey-org.zoomgov.com/j/1613528864  Or join by telephone: Dial 833-568-8864 (Toll Free), 669-254-5252 (Campbell, Calif.) or 646-828-7666 (New York, NY). If a phone number is inoperable, please try another. Enter Webinar ID: 161 352 8864 # If prompted to enter a participant ID, press # To “raise your hand” dial *9. Once called upon, dial *6 to unmute. Need more help or seeking guidance on making public comments? Read our ZoomGov Meeting Instructions. This meeting will also stream live for viewing only on youtube.com/cityofmonterey (10 second delay) and on Comcast Channel 25 (up to 90 second delay). CALL TO ORDER ROLL CALL CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 1. August 26, 2021 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. 2. Authorize Library Director to Explore Options Regarding a Photo Archives Collection (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. 3. Receive Library Activity Report for August 2021 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 4. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 5. Receive Statistical Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) PUBLIC COMMENTS ON CLOSED SESSION *** Adjourn to Closed Session (See additional agenda) *** Board will adjourn to closed session no later than 5:00 p.m. Library Board of Trustees 9/23/2021 4:00:00 PM 2 “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to- speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Library Board of Trustees 9/23/2021 4:00:00 PM 3