Board of Library Trustees Meeting
Regular MeetingMonterey, CA · October 28, 2021
Minutes
BOARD OF LIBRARY TRUSTEES MEETING MINUTES
CITY OF MONTEREY
Thursday, October 28, 2021
4:00 PM
COUNCIL CHAMBER, 580 PACIFIC STREET, AND ZOOM TELECONFERENCE
MONTEREY, CALIFORNIA
Trustees Present: Joshi*, Moroh*, Petty*, Thomson*
Trustees Absent: Fellguth
Staff Members Library & Museums Director*, Administrative Assistant, Public
Present: Services Manager*, Interim Fund Development Officer*
*Participated remotely by videoconference
CALL TO ORDER
Chair Thomson called the meeting to order at 4:04 p.m.
ROLL CALL
Vice Chair Fellguth was absent.
The administrative assistant explained to the public how to participate in the virtual meeting and
provide comment.
CONSENT ITEMS
There was no public comment on the matter.
On a motion by Trustee Moroh, seconded by Trustee Petty, and carried by the following vote,
which was conducted by roll call, the Board of Library Trustees approved the Consent Items:
AYES: 4 TRUSTEES: Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Fellguth
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
1. September 23, 2021 (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Approved
Other Consent Items
2. Request Appropriation of Donated Funds in the Fiscal Year 2021- 2022 Library Trust Fund
Budget (Not a Project under CEQA per Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
Action: Approved
***End of Consent Agenda***
PUBLIC COMMENTS
Board of Library Trustees Meeting Minutes October 28, 2021
Chair Thomson opened public comments: no public comments.
PUBLIC APPEARANCE
3. Request Authorization to Continue Virtual Participation in Public Meetings as Long as Legally
Allowed During the Pandemic (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Action: Requested authorization
Waite provided background on the request for authorization to continue virtual participation in
public meetings as long as legally permitted.
There was no public comment on the matter.
On a motion by Trustee Petty, seconded by Trustee Joshi, and carried by the following vote,
which was conducted by roll call, the Board of Library Trustees requested that the City Council
authorize continued virtual participation in public meetings for as long as legally allowed during
the pandemic:
AYES: 4 TRUSTEES: Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Fellguth
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
4. Receive Update on Library Reopening (Not a Project under CEQA per Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite updated the Board on the Library’s reopening and corrected a statistic in the report. The
patron app is not included in the self-check numbers. There was a question about which local
libraries charge fines. The Board discussed whether the amount of revenue generated from
collecting fines was significant enough to continue. Waite commented that other libraries that
have eliminated fines have not reported a significant increase in materials retained by
customers.
There was no public comment on the matter.
5. Receive Update from the Ad Hoc Survey Committee on a Potential Reopening Survey (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received and discussed
Waite provided an overview of the reopening survey that will invite customers to rate their level
of satisfaction in specific service areas. Trustees discussed how the survey would be distributed
and reach residents who do not currently use the Library. There was a suggestion to include a
question about whether customers found the Library to be a welcoming environment. A draft of
the survey will be provided at the December 2021 Board of Library Trustees meeting.
There was no public comment on the matter.
6. Receive Update Regarding a Photo Archives Collection and Provide Direction to Staff (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
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Board of Library Trustees Meeting Minutes October 28, 2021
Action: Received, discussed, provided direction
Waite reported that the MPL Friends & Foundation had gifted $10,000 toward housing Pat
Hathaway’s photography collection. Staffing required to maintain the collection was clarified.
The Library currently has the space to house the collection in a climate stable environment. The
Estate is considering another institution and requested a proposal from both institutions. The
aim is to move the collection by the close of 2021. Trustees requested to receive a copy of the
proposal.
There was no public comment on the matter.
On a motion by Trustee Petty, seconded by Trustee Moroh, and carried by the following vote,
which was conducted by roll call, the Board of Library Trustees directed staff to create a
proposal, include the support of the Library Board and City Manager’s Office, and if chosen it
would be necessary to receive City Council approval:
AYES: 4 TRUSTEES: Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Fellguth
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
7. Receive Report on Bookmobile Grant Opportunity and Provide Direction to Staff (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received, discussed, provided direction
Waite provided an overview of the State funded grant opportunity. There is the opportunity to
obtain a smaller vehicle if the bookmobile is replaced. She reminded the Board there is a
$170,000 bequest to purchase a bookmobile and the City has set aside $160,000 for future
replacement. The bequest is only for a replacement vehicle, not additional vehicles, but if any
bequest funds are remaining after the purchase of a replacement bookmobile, such remaining
funds could be used for other bookmobile-related expenses. Trustees discussed the costs of
replacing and purchasing a bookmobile, available funds, and the grant opportunity.
There was no public comment on the matter.
On a motion by Trustee Moroh, seconded by Trustee Joshi, and carried by the following vote,
which was conducted by roll call, the Board of Library Trustees directed staff to pursue the grant
for the replacement bookmobile vehicle:
AYES: 4 TRUSTEES: Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 1 TRUSTEES: Fellguth
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
8. Receive Quarterly Report on Library Director’s Work Plan (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
The Director reported that she is part of a committee reviewing how to fund Library and public
safety facility renovations. A similar study to the Library’s Feasibility Study is needed for public
safety. Thomson congratulated Waite and staff on completed work and confirmed that the
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Board of Library Trustees Meeting Minutes October 28, 2021
Director’s 2022 work plan will be presented at the December 2021 Board of Library Trustees
meeting.
There was no public comment on the matter.
9. Receive Quarterly Trust Fund Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite provided an overview and pointed out that the Trust Fund budget was incorrect and would
be corrected at the mid-year budget adjustment. Interim Fund Development Officer provided an
updated on MC Gives! Challenge Gifts. There are 19 confirmed gifts totaling nearly $20,000.
The Chair thanked Waite and Perna. MC Gives! takes place November 11–December 31, 2021.
There was no public comment on the matter.
INFORMATIONAL REPORTS & STAFF COMMENTS
10. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received
Thomson commented that the Library Trust Fund amended revenue budget number is incorrect.
The amount will be corrected during the mid-year budget review in February 2022.
There was no public comment on the matter.
11. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Waite recommended comparing statistics between the current month and 2019.
There was no public comment on the matter.
TRUSTEE COMMENTS
Petty commented that he looks forward to the December Board of Library Trustees meeting and
the following meetings to discuss creating MPL’s “new normal”.
Thomson appointed Moroh and himself to an ad hoc committee to review Library policies. The
next Board of Library Trustees meeting takes place on December 9, 2021.
ADJOURNMENT
Seeing no further business to come before the Board of Library Trustees, Chair Thomson
adjourned the meeting at 6:26 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Jim Thomson
Administrative Assistant Chair, Board of Library Trustees
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Agenda
Board of Trustees
Board of Library Trustees Agenda Jim Thomson, Chair
Regular Meeting Jennifer Fellguth, Vice Chair
Marsha Moroh
Harish Joshi
Thursday, October 28, 2021 Bob Petty
Library Director
Council Chamber 4:00 PM Inga Waite
580 Pacific Street
Monterey, California
and Zoom Teleconference
IMPORTANT NOTICE: Pursuant to California Government Code section 54953(e)(1)(A) and
(C) and the Monterey City Council’s resolution authorizing virtual participation in public
meetings given the COVID-19 pandemic, meetings of the Monterey City Council and its
Boards, Commissions, and Committees are being conducted with a hybrid format providing
both in-person and virtual (electronic) participation in order to promote social distancing and
protect the health and safety of attendees.
Details for public participation in this Board of Library Trustees meeting:
BEFORE THIS MEETING, members of the public may participate by submitting comment(s) to
libraryinfo@monterey.org until ½ hour before the start of the meeting. These messages are
shared with the Council or relevant Board or Commission prior to the start of the meeting, but
are not read aloud. All comments become part of the record and are made available online at
https://monterey.org/submitted-comments.
DURING THIS MEETING, members of the public may attend and participate:
In-person (location listed above), with masks required for all, regardless of vaccination
status, except those who are younger than two years old or have a medical condition
that prevents wearing a mask.
Online via ZoomGov Webinar live (no time delay):
Join on a computer or smartphone:
https://monterey-org.zoomgov.com/j/1613528864
Or join by telephone: Dial 833-568-8864 (Toll Free), 669-254-5252 (Campbell, Calif.) or
646-828-7666 (New York, NY). If a phone number is inoperable, please try another.
Enter Webinar ID: 161 352 8864 #
If prompted to enter a participant ID, press #
To “raise your hand” dial *9. Once called upon, dial *6 to unmute.
Need more help or seeking guidance on making public comments? Read our
ZoomGov Meeting Instructions.
This meeting will also stream live for viewing only on youtube.com/cityofmonterey (10 second
delay) and on Comcast Channel 25 (up to 90 second delay).
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on
consent or recommended to be continued, tabled or withdrawn, etc. Consent items
consist of those items which are routine and for which a staff recommendation has been
prepared. A member of the public or a Trustee may request that an item recommended
for approval on consent be heard on the regular agenda for further discussion.
Approval of Minutes
1. September 23, 2021 (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
Other Consent Items
2. Request Appropriation of Donated Funds in the Fiscal Year 2021- 2022 Library
Trust Fund Budget (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes
on any subject which is not on the agenda. Any person or group desiring to bring an item
to the attention of the Library Board may do so during Public Comments or by addressing
a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the
details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might
stimulate public discussion, but that do not require formal noticing as public hearings.
You are welcome to offer your comments after being recognized by the Chair. The Chair
may limit the time allocated to each speaker.
3. Request Authorization to Continue Virtual Participation in Public Meetings as Long
as Legally Allowed During the Pandemic (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
4. Receive Update on Library Reopening (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
5. Receive Update from the Ad Hoc Survey Committee on a Potential Reopening
Survey (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
6. Receive Update Regarding a Photo Archives Collection and Provide Direction to
Staff (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
7. Receive Report on Bookmobile Grant Opportunity and Provide Direction to Staff
(Not a Project under CEQA per Article 20, Section 15378 and under General Rule
Article 5, Section 15061)
8. Receive Quarterly Report on Library Director’s Work Plan (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
9. Receive Quarterly Trust Fund Report (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Board of Library Trustees
10/28/2021 4:00:00 PM
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INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to
make a brief report on activities or a brief announcement. The Director may also ask for
clarification or direction regarding scheduling of Board meetings and study sessions.
10. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
11. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief
report on his or her activities. In addition, the Board may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a
subsequent meeting concerning any Library matter, or direct staff to place a request to
agendize a matter of business on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population, changing
environment and advancing technology. Trustees advise the City Council on matters pertaining to the
Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between
the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City
Charter and in support of the mission statement of the Monterey Public Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information
distributed to the Library Board at the Board meeting becomes part of the public record. A copy of
written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the
extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS)
to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services
24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to
use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device.
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Board of Library Trustees
10/28/2021 4:00:00 PM
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