Board of Library Trustees Meeting
Regular MeetingMonterey, CA · December 9, 2021
Minutes
BOARD OF LIBRARY TRUSTEES SPECIAL MEETING MINUTES
CITY OF MONTEREY
Thursday, December 9, 2021
1:00 PM
COUNCIL CHAMBER, 580 PACIFIC STREET, AND ZOOM TELECONFERENCE
MONTEREY, CALIFORNIA
Trustees Present: Fellguth*, Joshi*, Moroh*, Petty*, Thomson*
Trustees Absent:
Library & Museums Director*, Administrative Assistant, Public
Staff Members
Services Manager*, Interim Fund Development Officer*
Present:
*Participated remotely by videoconference
CALL TO ORDER
Chair Thomson called the meeting to order at 1:00 p.m.
The administrative assistant explained to the public how to participate in the virtual meeting and
provide comments.
ROLL CALL
CONSENT ITEMS
There was no public comment on the matter.
On a motion by Trustee Moroh, seconded by Trustee Fellguth, and carried by the following vote,
which was conducted by roll call, the Board of Library Trustees approved the Consent Item:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
Approval of Minutes
1. October 28, 2021 (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
Action: Approved
***End of Consent Agenda***
PUBLIC COMMENTS
Chair Thomson opened public comments: no public comments.
PUBLIC APPEARANCE
2. Receive Report from Ad Hoc Survey Committee and Provide Direction to Staff (Not a Project
under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received, discussed, and provided direction
Waite reviewed the purpose of the reopening satisfaction survey and introduced committee
members Trustees Fellguth and Petty. Fellguth provided background on the survey. Trustees
Board of Library Trustees Meeting Minutes December 9, 2021
discussed the distribution of the survey, provided suggestions, and directed the committee to
move forward with revising the survey without returning to the Board of Library Trustees for
approval. Appreciation was extended to Fellguth, Petty, and Waite.
There was no public comment on the matter.
3. Discuss and Approve the Library Director’s Work Plan (Not a Project under CEQA per Article
20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Discussed and approved
Waite introduced her 2022 work plan. Trustees asked questions and discussed.
There was no public comment on the matter.
On a motion by Trustee Fellguth, seconded by Trustee Moroh, and carried by the following vote,
which was conducted by roll call, the Board of Library Trustees approved the Library Director’s
work plan:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
4. Receive Draft Diversity, Equity, Inclusion & Belonging Plan and Provide Direction to Staff (Not a
Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
Action: Received, discussed, and provided direction
Waite reviewed staff involvement in training and work pertaining to diversity, equity, and
inclusion. The DEI plan is part of MPLs 2021-23 Strategic Priorities. Staff will return in February
with a revised plan.
There was no public comment on the matter.
5. Receive Report on Annual Statistics and Provide Direction to Staff on Frequency of Annual and
Monthly Statistical Reports (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received, discussed, and provided direction
Waite reviewed the annual statistical report and inquired about the preferred frequency of
receiving statistical information. Trustees discussed data, asked questions, and provided
suggestions. Due to the unusual previous years, it was suggested to continue including 2018-19
statistics as a comparison year.
There was no public comment on the matter.
On a motion by Trustee Thomson, seconded by Trustee Fellguth, and carried by the following
vote, which was conducted by roll call, the Board of Library Trustees directed staff to provide the
types of information shown in [Agenda] Item 5 on an annual basis and the information included
in [Agenda] Item 10, the statistical report, monthly:
AYES: 5 TRUSTEES: Fellguth, Joshi, Moroh, Petty, Thomson
NOES: 0 TRUSTEES: None
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Board of Library Trustees Meeting Minutes December 9, 2021
ABSENT: 0 TRUSTEES: None
ABSTAIN: 0 TRUSTEES: None
RECUSED: 0 TRUSTEES: None
6. Receive Update from Ad Hoc Policy Review Committee (Not a Project under CEQA per Article
20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite introduced the committee’s work. Thomson and Moroh were appointed to the committee
at the last Board meeting. Trustees were invited to recommend Board policies for revision by
December 23, 2021. To date, the committee has identified approximately ten policies to revise
with the goal of finishing by the end of June 2022.
There was no public comment on the matter.
INFORMATIONAL REPORTS & STAFF COMMENTS
Waite commented on the Library’s phased in staffing model and the positive news that four
positions—a full-time circulation assistant II, full-time reference & local history librarian, regular
part-time circulation assistant II, and a regular part-time acquisitions assistant II—will be
effective December 16, 2021 rather than January 1, 2022. A full-time circulation position was
determined to be a higher priority than a full-time acquisitions position; both are in the same
classification. An internal recruitment will take place for the bookmobile coordinator.
7. Receive Quarterly Museums & Cultural Arts Activities Report (Not a Project under CEQA per
Article 20, Section 15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite highlighted that all City of Monterey Museums are now open. Resuming service was
possible due to the reduction of operating hours and volunteer assistance. She highlighted the
accomplishment of selecting San Xavier Cannery Warehouse objects for disposition and
removing items that had been stored by the City since 1997. Waite gave advanced kudos to
Leininger and Garibaldi for their work preparing Colton Hall for Christmas in the Adobes.
There was no public comment on the matter.
8. Receive Quarterly Library Activity Report (Not a Project under CEQA per Article 20, Section
15378 and under General Rule Article 5, Section 15061)
Action: Received and discussed
Waite highlighted Librarian Briscoe’s great work on the recent Cannery Row Days: Sweet
Thursday virtual program and the creative cooking programs developed by Librarian Nolan.
Trustees gave kudos for the innovative programs offered to the community.
There was no public comment on the matter.
9. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Waite reported that the finance director recently requested corrections for the midyear budget
review. Trustees asked questions about the financial report.
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Board of Library Trustees Meeting Minutes December 9, 2021
There was no public comment on the matter.
10. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378 and under
General Rule Article 5, Section 15061)
Action: Received and discussed
Waite highlighted the increase of volunteer hours in comparison to the decrease in the total
number of volunteers.
There was no public comment on the matter.
TRUSTEE COMMENTS
Joshi commented that he had visited the Library a few times and was pleased to see how well
the services were operating. He encouraged keeping up the good work.
Moroh commented on the Library’s display about the health benefits of gratitude and expressed
gratitude for everything the library has done for the community during this time.
Petty asked if the Council approved the continuance of hybrid meetings. He concurred with
Joshi about how well the Library is operating and looks forward to continued outstanding work
next year.
Fellguth commended library staff. She recently stopped by the Library and was impressed to
see the downstairs reconfiguration. She shared congratulations for getting through a tough year
and wished staff and fellow Board members Happy Holidays.
Thomson commented that at the recent City Council meeting there was discussion about
moving four at-large councilmember positions to district-based elections and retaining one at-
large mayor. He asked Waite for additional information about the mapping station hosted at the
Library for residents to propose districts. He echoed the wonderful comments shared by fellow
trustees, thanked trustees for working through many issues during the year, thanked staff, and
thanked volunteers who made services possible.
ADJOURNMENT
Seeing no further business to come before the Board of Library Trustees, Chair Thomson
adjourned the meeting at 3:07 p.m.
Respectfully Submitted, Approved,
Francesca Garibaldi Jim Thomson
Administrative Assistant Chair, Board of Library Trustees
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Agenda
Board of Trustees
Board of Library Trustees Jim Thomson, Chair
Special Meeting Jennifer Fellguth, Vice Chair
Marsha Moroh
Harish Joshi
Thursday, December 9, 2021 Bob Petty
Library Director
Council Chamber 1:00 PM Inga Waite
580 Pacific Street
and Zoom Teleconference
Monterey, California
IMPORTANT NOTICE: Pursuant to California Government Code section 54953(e)(1)(A) and
(C) and the Monterey City Council’s resolution authorizing virtual participation in public
meetings given the COVID-19 pandemic, meetings of the Monterey City Council and its
Boards, Commissions, and Committees are being conducted with a hybrid format providing
both in-person and virtual (electronic) participation in order to promote social distancing and
protect the health and safety of attendees.
BEFORE EACH MEETING, members of the public may participate by submitting comment(s)
to libraryinfo@monterey.org until ½ hour before the start of the meeting. These messages are
shared with the Council or relevant Board or Commission prior to the start of the meeting, but
are not read aloud. All comments become part of the record and are made available online at
https://monterey.org/submitted-comments.
DURING THE PUBLIC COMMENT SESSION FOR THIS CLOSED SESSION, members of
the public may attend and participate:
In-person (location listed above), with masks required for all, regardless of vaccination
status, except those who are younger than two years old or have a medical condition
that prevents wearing a mask.
Online via ZoomGov Webinar live (no time delay):
Join on a computer or smartphone:
https://monterey-org.zoomgov.com/j/1613528864
Or join by telephone: Dial 833-568-8864 (Toll Free), 669-254-5252 (Campbell, Calif.) or
646-828-7666 (New York, NY). If a phone number is inoperable, please try another.
Enter Webinar ID: 161 352 8864 #
If prompted to enter a participant ID, press #
To “raise your hand” dial *9. Once called upon, dial *6 to unmute.
Need more help or seeking guidance on making public comments? Read our
ZoomGov Meeting Instructions.
Public comment on the closed session item will also stream live for viewing only
on youtube.com/cityofmonterey (10 second delay) and on Comcast Channel 25 (up to 90
second delay).
CALL TO ORDER
ROLL CALL
CONSENT ITEMS
CONSENT ITEMS allow for a review of those items recommended for approval on
consent or recommended to be continued, tabled or withdrawn, etc. Consent items
consist of those items which are routine and for which a staff recommendation has been
prepared. A member of the public or a Trustee may request that an item recommended
for approval on consent be heard on the regular agenda for further discussion.
Approval of Minutes
1. October 28, 2021 (Not a Project under CEQA per Article 20, Section 15378 and
under General Rule Article 5, Section 15061)
***End of Consent Agenda***
PUBLIC COMMENTS
PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes
on any subject which is not on the agenda. Any person or group desiring to bring an item
to the attention of the Library Board may do so during Public Comments or by addressing
a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street,
Monterey, CA 93940. The appropriate staff person will contact the sender concerning the
details.
PUBLIC APPEARANCE
PUBLIC APPEARANCE items are reports on action or informational issues that might
stimulate public discussion, but that do not require formal noticing as public hearings.
You are welcome to offer your comments after being recognized by the Chair. The Chair
may limit the time allocated to each speaker.
2. Receive Report from Ad Hoc Survey Committee and Provide Direction to Staff (Not
a Project under CEQA per Article 20, Section 15378 and under General Rule Article
5, Section 15061)
3. Discuss and Approve the Library Director’s Work Plan (Not a Project under CEQA
per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
4. Receive Draft Diversity, Equity, Inclusion & Belonging Plan and Provide Direction to
Staff (Not a Project under CEQA per Article 20, Section 15378 and under General
Rule Article 5, Section 15061)
5. Receive Report on Annual Statistics and Provide Direction to Staff on Frequency of
Annual and Monthly Statistical Reports (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
6. Receive Update from Ad Hoc Policy Review Committee (Not a Project under CEQA
per Article 20, Section 15378 and under General Rule Article 5, Section 15061)
INFORMATIONAL REPORTS & STAFF COMMENTS
INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to
make a brief report on activities or a brief announcement. The Director may also ask for
clarification or direction regarding scheduling of Board meetings and study sessions.
7. Receive Quarterly Museums & Cultural Arts Activities Report (Not a Project under
CEQA per Article 20, Section 15378 and under General Rule Article 5, Section
15061)
8. Receive Quarterly Library Activity Report (Not a Project under CEQA per Article 20,
Section 15378 and under General Rule Article 5, Section 15061)
Board of Library Trustees
12/9/2021 1:00:00 PM
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9. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378
and under General Rule Article 5, Section 15061)
10. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378
and under General Rule Article 5, Section 15061)
TRUSTEE COMMENTS
Trustees may ask a question for clarification, make a brief announcement or make a brief
report on his or her activities. In addition, the Board may provide a referral to staff or
other resources for factual information, request staff to report back to the body at a
subsequent meeting concerning any Library matter, or direct staff to place a request to
agendize a matter of business on a future agenda. (G.C. 54954.2)
ADJOURNMENT
“The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library
assets and services on behalf of all residents, ensures adaptability to a diverse population,
changing environment and advancing technology. Trustees advise the City Council on matters
pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of
information between the Library, the community and the City Council, in accordance with Section
7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public
Library.”
-adopted by Library Board of Trustees, April 25, 2007
The Library Board of Trustees meeting packet may be reviewed by the public in the Library.
Information distributed to the Library Board at the Board meeting becomes part of the public record.
A copy of written material, pictures, etc. should be provided for this purpose.
The City of Monterey is committed to including the disabled in all of its services, programs and
activities. In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30
hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be
accommodated to the extent feasible. For communication-related assistance, dial 711 to use the
California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-
speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing
amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831)
646-3935 to coordinate use of a device.
MORE INFORMATION IS AVAILABLE BY CALLING 646-5669
Board of Library Trustees
12/9/2021 1:00:00 PM
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