Board of Library Trustees Meeting

Board of Library Trustees Board of Trustees Agenda Jim Thomson, Chair Jennifer Fellguth, Vice Chair Regular Meeting Marsha Moroh Harish Joshi Thursday, May 26, 2022 Bob Petty Library Director Council Chamber 4:00 PM Inga Waite 580 Pacific Street and Zoom Teleconference Monterey, California IMPORTANT NOTICE: Pursuant to California Government Code section 54953(e)(1)(A) and (C) and the Monterey City Council’s resolution authorizing virtual participation in public meetings given the COVID-19 pandemic, meetings of the Monterey City Council and its Boards, Commissions, and Committees are being conducted with a hybrid format providing both in-person and virtual (electronic) participation in order to promote social distancing and protect the health and safety of attendees. Details for public participation in this Board of Library Trustees meeting: BEFORE THIS MEETING, members of the public may participate by submitting comment(s) to libraryinfo@monterey.org until ½ hour before the start of the meeting. These emails and text messages are shared with the Council or relevant Board or Commission prior to the start of the meeting, but are not read aloud. All comments become part of the record and are made available online at https://monterey.org/submitted-comments DURING THIS MEETING, members of the public may attend and participate:  In-person (location listed above), with masks strongly encouraged for all, regardless of vaccination status, except those who are younger than two years old or have a medical condition that prevents wearing a mask.  Online via ZoomGov Webinar live (no time delay): Join on a computer or smartphone: https://monterey-org.zoomgov.com/j/1613528864  Or by telephone: Dial 833-568-8864 (Toll Free), 669-254-5252 (Campbell, CA) or 646- 828-7666 (New York, NY). If a phone number is inoperable, please try another. Enter Webinar ID: 161 352 8864 # If prompted to enter a participant ID, press # To “raise your hand” dial *9. Once called upon, dial *6 to unmute. Need more help or seeking guidance on making public comments? Read our ZoomGov Meeting Instructions. Meetings are also streamed live on youtube.com/cityofmonterey (10 second delay) and on Comcast Channel 25 (up to 90 second delay). CALL TO ORDER ROLL CALL PRESENTATIONS 1. Receive a Presentation from Library Staff Members (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) CONSENT ITEMS CONSENT ITEMS allow for a review of those items recommended for approval on consent or recommended to be continued, tabled or withdrawn, etc. Consent items consist of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Trustee may request that an item recommended for approval on consent be heard on the regular agenda for further discussion. Approval of Minutes 2. April 28, 2022 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Other Consent Items 3. Request Appropriation of $144,703 in Grant and Donated Funds in the Fiscal Year 2021-2022 and 2022-2023 Library Trust Fund Budget (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 4. Second Reading and Adoption of Proposed Revisions to Library Board Policies 110: Reference Service; 120: Library Card Regulations and Fee Schedule; 430: Acquisition of Works of Art (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) ***End of Consent Agenda*** PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is not on the agenda. Any person or group desiring to bring an item to the attention of the Library Board may do so during Public Comments or by addressing a letter of explanation to: Library Director, Monterey Public Library, 625 Pacific Street, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on action or informational issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Chair. The Chair may limit the time allocated to each speaker. 5. Receive Update from Ad Hoc Library Director Recruitment Committee and Provide Direction Regarding the Library Director Recruitment and Selection Process (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 6. Receive Update on the Annual Budget Process and Provide Direction to Staff (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) INFORMATIONAL REPORTS & STAFF COMMENTS INFORMATIONAL REPORTS & STAFF COMMENTS is used by the Library Director to make a brief report on activities or a brief announcement. The Director may also ask for clarification or direction regarding scheduling of Board meetings and study sessions. Board of Library Trustees 5/26/2022 4:00:00 PM 2  7. Receive Update on Library Staffing (Not a Project under CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) 8. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 9. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, the Board may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any Library matter, or direct staff to place a request to agendize a matter of business on a future agenda. (G.C. 54954.2) ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 The Library Board of Trustees meeting packet may be reviewed by the public in the Library. Information distributed to the Library Board at the Board meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose. The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. MORE INFORMATION IS AVAILABLE BY CALLING 646-5669 Board of Library Trustees 5/26/2022 4:00:00 PM 3