Board of Library Trustees Meeting

Board of Library Trustees Board of Trustees Agenda Janie B. Silveria, Chair Diane de Lorimier, Vice Chair Regular Meeting Harish Joshi Marsha Moroh Thursday, April 24, 2025 Bob Petty Monterey Public Library 4:00 PM Community Room Library & Museums Director 625 Pacific Street Brian Edwards Monterey, California HOW TO PARTICIPATE IN THIS MEETING:  Written comment: Members of the public may submit comment(s) to libraryinfo@monterey.org until ½ hour before the start of the meeting. These messages are not read aloud during the meeting but are made available to the meeting body and public at https://monterey.org/submitted-comments. All comments received become part of the record.  In-Person: Please see the meeting location listed above. Wearing a mask is recommended and encouraged.  Remote via ZoomGov Webinar: o Join on a computer or smartphone: https://monterey- org.zoomgov.com/j/1613528864 An up-to-date version of the Zoom software must be used. o Or join by telephone: Dial 833-568-8864 (Toll Free), 669-254-5252 (Campbell, CA) or 646-828-7666 (NY). If one number is inoperable, please try another.  Enter Webinar ID: 161 352 8864 #  If prompted to enter a participant ID, press #  To “raise your hand,” dial *9. Once called upon, dial *6 to unmute o Need help using or updating Zoom? Read our Zoom Meeting Instructions (PDF)  This meeting will also stream live for viewing only on youtube.com/cityofmonterey (10 second delay) and on Comcast Channel 25 (up to 90-second delay). PUBLIC COMMENT PROCEDURES AND TIME LIMITS: The total amount of time allocated for public comment on a particular issue and for each individual speaker is generally as follows: 1. Up to three minutes per speaker. 2. For regular Board of Library Trustees meetings, there is one 15-minute public comment period on matters not on the agenda. 3. The total time allocated for public comment: a. Items pulled from the consent agenda – 15 minutes each item b. Public Appearance items – 30 minutes each item c. Public Hearing items – 30 minutes each item d. Closed Session items – 15 minutes each item At the time an item is considered, the Chair will ask those attending the meeting in person to line up at the podium or raise their hands, and for remote participants to use *9 on the telephone or the “raise hand” function in Zoom, if they wish to address the Board of Library Trustees. The maximum amount of time for each person to speak and the total amount of time allotted for each item will be determined based on the number of people indicating an interest in speaking and the amount of business to be conducted on the agenda. In exceptional circumstances and when necessary to ensure a full opportunity for public input, the Chair may, with the Board’s consent, adjust the amount of time allowed for public input and/or the time allotted for each speaker. CALL TO ORDER ROLL CALL CONSENT AGENDA All matters listed under Consent Agenda are routine and will be adopted by one motion unless a member of the Board of Library Trustees or the public requests discussion or a separate vote. Approval of Minutes 1. March 27, 2025 (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Informational Reports 2. Receive Library and Museums Director Activity Report (Not a project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 3. Receive Quarterly Report on Library Activities (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 4. Receive Financial Report (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 5. Receive Statistical Report (Not a Project under per CEQA Article 20, Section 15378 and under General Rule Article 5, Section 15061) Other Consent Items 6. Request Appropriation of $100,500 in Donated Funds to the Fiscal Year 2024-25 Library Trust Fund Budget (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) ***End of Consent Agenda*** GENERAL PUBLIC COMMENTS The public may speak to any item that is not on the agenda and that is in the City of Monterey’s subject matter jurisdiction. PUBLIC APPEARANCE Public Appearance items are on non-routine issues that might stimulate public interest and comments. 7. First Reading of Proposed Revisions to Library Board Policies 130: Fines for Overdue Library Materials and 140: Charges for Printing (Not a Project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) 8. Receive Library and Museums Director Report on Budget Process for FY25-26 (Not a project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) Board of Library Trustees 4/24/2025 4:00:00 PM 2  9. Receive Update on Library Advocacy (Not a project under CEQA per Article 20, Section 15378 and under General Rule Article 5, Section 15061) TRUSTEE COMMENTS Trustees may ask a question for clarification, make a brief announcement, or make a brief report on their activities. In addition, a Trustee or the Board of Library Trustees may provide a referral to staff or other resources for factual information. (Government Code section 54954.2(a)(3).) LIBRARY DIRECTOR COMMENTS The Library Director may make a brief report on activities or a brief announcement, and may ask for clarification or direction regarding scheduling of meetings and study sessions. ADJOURNMENT “The Board of Monterey Public Library Trustees provides stewardship for Monterey Public Library assets and services on behalf of all residents, ensures adaptability to a diverse population, changing environment and advancing technology. Trustees advise the City Council on matters pertaining to the Library, and advocate on the Library’s behalf, while ensuring an ongoing flow of information between the Library, the community and the City Council, in accordance with Section 7.1 of the Monterey City Charter and in support of the mission statement of the Monterey Public Library.” -adopted by Library Board of Trustees, April 25, 2007 Writings distributed for discussion or consideration on these matters within 72 hours prior to the meeting, pursuant to Government Code § 54957.5, are available at: monterey.gov/submitted- comments and at the Monterey Public Library, 625 Pacific St., Monterey, CA 93940 during regular business hours. Information distributed to the Board of Library Trustees at the meeting becomes part of the public record. CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES: Voicemail: (831) 646-3799 Fax: (831) 646-3793 Email: suggest@monterey.gov WebPage: http://www.monterey.gov INTERPRETATION: The Monterey Board of Library Trustees invites and encourages public participation at its meetings. Requests for language interpretation may be made by contacting the City Clerk at cityclerk@monterey.gov or 831-646-3935. The City Clerk will make every effort to accommodate requests for interpreter assistance. Requests should be made as soon as possible in advance of any meeting of the Board of Library Trustees. The City is committed to addressing language interpretation requests swiftly in order to maximize public participation. ACCESSIBILITY: The City of Monterey is committed to including the disabled in all of its services, programs and activities. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at cityclerk@monterey.gov or (831) 646-3935. Notification 30 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. Later requests will be accommodated to the extent feasible. For communication-related assistance, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device. Upcoming city meetings are listed at http://isearchmonterey.org More information is available by calling (831) 646-5669 Board of Library Trustees 4/24/2025 4:00:00 PM 3